The Ugandan Jobline

Job Title:    Property Control and
Inventory Assistant

Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)

Duty Station: Entebbe,
Uganda

Job Opening Number: ESB/TJO/PCIA/01/02-2021

Grade: GL-5

Reports to: Head of Premises

About UN MONUSCO:

Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.

Key Duties and Responsibilities: Within delegated authority, the Property
Control and Inventory Assistant – Liaison Cell will be responsible for the
following duties:

• Conducts physical inspections and
  quality control of mission United Nations Property to ensure that all
  items are accounted for and in serviceable condition.
• Prepares and submits Receiving and
  Inspection (R&I) reports, discrepancy reports, and disposal reports
  for the Unit Chief’s approval.
• Identifies anomalies and/or
  discrepancies and the details thereof, or any other reason for rejection
  and records in Damage Discrepancy Reports (DDR), posted on the system and
  presented to the R&I Supervisor and Procurement for immediate action.
• Reviews Goods’ Receipts reports in Umoja
  and R&I Reports in the electronic inventory management system.
• Maintains on a daily basis accurate and
  auditable property records in the electronic inventory management system
  for property control and accountability in conformance with administrative
  instructions, guidelines, manuals and Standard Operating Procedures
  (SOPs).
• Updates all physical verification
  records and data entry in the electronic inventory management system.
• Assists stakeholders in the application
  of property management policies and procedures to meet organizational
  standards and goals set up in the department of Operational Support (DOS)
  Directives, Logistics Support Division (LSD) Guidelines and Mission’s
  SOPs.
• Assists in monitoring the execution of
  contracts for the disposal of property and supplies, including all types
  of waste material.
• Assists Self Accounting Units (SAUs) in
  preparation of equipment write-offs and processing of write-off cases
  through relevant property survey boards.
• Produces Business Object reports on
  monthly basis and when requested by supervisor.
• Assists in drafting statements of
  requirements for contracts and services for disposal.
• Interacts with other property management
  stakeholders and providers of services, in particular SAUs, Procurement
  Section, Joint Logistics Operations Center and Local Property Survey
  Boards, as appropriate.
• Prepares, processes and follows-up on
  administrative arrangements and forms related to the official travel of
  staff.
• Maintains files of rules, regulations,
  administrative instructions and other related documentation.
• Drafts routine Note Verbales (NV) and/or
  diplomatic documents, submission, follow up with Ministry of Foreign
  Affairs (MOFA) and receipt of response/documents on duty free clearance
  and transfer of ownerships of vehicles, allocation/cancellations of red
  number plates for all ESB and tenants.
• Prepare NV to the Embassies requesting
  for visa for staff travelling on official duties, attestation letter in
  case of non-representation of Embassies in Uganda, cancellations of
  Passports for Human Remains repatriation, legal issues (investigation
  cases) and for sale/destruction of UN used properties.

Qualifications, Skills and Experience:

• The ideal candidate for the United
  Nations Organisation Stabilization Mission in the Democratic Republic of
  the Congo (MONUSCO) Property Control and Inventory Assistant job
  opportunity should hold a  High school diploma or equivalent.
  Required.
• At least five (5) years of progressively
  responsible experience in property and inventory management, accounting,
  administrative services, protocol support or other related fields is
  required. Three (3) year of first-hand experience in logistics
  administrative and protocol support in the UN system, Embassies or High
  Commissions is desirable.
• Experience working in the UN
  Peacekeeping environment is desirable.
• Previous experience in drafting
  diplomatic documents is desirable.
• Languages: fluency in oral and written English is
  required.

Competencies:

• Professionalism: Ability to perform a broad range of
  administrative functions, e.g., inventory accounting practices,
  budget/work programme, human resources, database management, etc. Ability
  to maintain focus and accuracy for sustained periods. Ability to apply
  knowledge of various United Nations administrative, financial and human
  resources rules and regulations in work situations. Shows pride in work
  and in achievements; demonstrates professional competence and mastery of
  subject matter; is conscientious and efficient in meeting commitments,
  observing deadlines and achieving results; is motivated by professional
  rather than personal concerns; shows persistence when faced with difficult
  problems or challenges; remains calm in stressful situations. Takes
  responsibility for incorporating gender perspectives and ensuring the
  equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and
  effectively; Listens to others, correctly interprets messages from others
  and responds appropriately; Asks questions to clarify, and exhibits
  interest in having two-way communication; Tailors language, tone, style
  and format to match audience; Demonstrates openness in sharing information
  and keeping people informed
• Technological
  Awareness: High
  Expertise in Information Technology and its application to business
  practices and procedures, relevant to property management and distribution
  control and inventory. Excellent knowledge of methodologies for database
  management and analysis is essential.

NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.

How to Apply:

Please note that
failure to comply with the below will render your application invalid for this
process.

• Interested and qualified applicants
  should submit their applications with cover letter together with the
  attached United Nations Personal History form (P-11) only.
• For the online Personal History Profile
  (visit https://inspira.un.org to generate a PHP)
• All applications MUST indicate the
  MONUSCO Job Opening number for which they are applying, on the subject
  line in the e-mail. e.g. ESB/TJO/PCIA/01/09-2020
• All applicants MUST indicate the
  telephone number and email address with location. Applications without
  telephone number and the email address with location WILL NOT BE ACCEPTED.
• Applications received after the deadline
  will NOT BE ACCEPTED.
• ONLY successful applicants will be
  contacted for WRITTEN SUBSTANTIVE and COMPETENCY BASED ASSESSMENTS TEST.
• In line with the UN policy on gender
  balance, FEMALE QUALIFIED CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY.

Email details to: monusco-hrs-recruitment@un.org         

NB: Please
enter the reference of the job opening in the subject line of your e-mail
(Check top of advert for job opening number). Each applicant must bear in mind
that submission of incomplete or inaccurate applications will render that
applicant ineligible for consideration for the job opening. Initial screening
and evaluation of applications will be conducted based on the information
submitted. Applications cannot be amended following submission.

Deadline: 24^th February 2021

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