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Job Title:    Office Administrator
(Fresher Jobs)

Organisation: De
Waste (U) Limited

Duty Station:  Kampala,
Uganda

 

About US:

De Waste aims to
provide the very best in quality as regards to cleaning, hazardous and
non-hazardous waste services to satisfy the wide ranging needs of our
customers. We are dedicated to providing the highest quality workmanship and
executing the customer’s work exactly in accordance with his or her concept. Our
highly expertised staff have undergone training in regards to Safe Health and
Environment (Infection Control).

 

Job Summary:  The Office Administrator serves as the first
point of contact with visitors and customers and provides assistance to all
clients by responding to routine questions and providing general information.
This position will also deputize the HR Lead and ensure efficient delivery of
all administrative processes whilst ensuring cost efficiency

 

Key Duties and Responsibilities:  

·       
Receiving
and handling all visitors and customers’ stay at DeWaste Uganda Ltd and
notifying department office staff of arrivals.

·       
Operating
and managing multi- line telephones and routines incoming phone calls as well
as organizing and prioritizing front desk tasks such as managing and monitoring
personal appointments, meetings and events.

·       
Performing
general data entry and updating of the CRM system and all company customer
management systems.

·       
Signing
for packages and receiving mails, sorting and distributing the office mail.

·       
Keeping
the front office area in neat and orderly condition Review, updating,
application and maintenance of vendor contracts

·       
Handling
office cleaning providers and food providers

·       
Facilities
management involving building maintenance, coordinating daily cleaning, and
catering services

·       
Ensuring
that facilities/operations meets government regulations and environmental,
health and security standards

·       
Ensures
adequate supply of groceries and responsible for the monthly replenishment of
the same.

·       
Timely
stationery procurement and proper distribution as per SOP of the same. Systems
organization and General administration

·       
Ensure
input and changes to the HR database/system of contractual related employee
updates such as salary, new starter input, employee’s records, including
transfers, changes to bank details, training records & site assignment etc.

·       
Provision
of staff cards, as required.

·       
Responsible
for managing job advertisements/applications

·       
Ensure
all personnel files possess all appropriate documentation such as contracts,
NHIF, NSSF and TIN numbers

·       
Timely
processing of casual wages.

·       
Assist
with the monthly updates to the organization chart, by monitoring new joiners,
leavers and role changes.

·       
Leave
and absence management

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s Degree in relevant field

·       
Minimum
of two to three years’ experience in a Personal assistant position

·       
Experience
of call-center operations is an added advantage

·       
Able to
operate in a performance driven organization

·       
Understanding
of online marketing and analysis

·       
Influential
& Interpersonal skills and social perspectives.

·       
Strong
communication – oral and writing skills

·       
Project/Time
management

·       
Highly
Result Oriented

·       
Customer
Centric approach

·       
Passion
(intent to accomplish tasks approach)

·       
Initiative
(seek out challenges)

·       
Self-Development
and high level of integrity.

 

Please note

·       
Attach
copies of all academic documents.

·       
Soliciting
of influence of any nature will lead to an automatic disqualification.

·       
Only
short listed candidates will be contacted. Applicants who do not hear from us
within 1 week from the closing date should consider their applications
unsuccessful.

 

How to Apply:

Interested Candidate
are invited to submit their applications to the email address below. Please
attach your CV, academic qualifications and day phone contact

Send Email to:
hr@dewasteuganda.com and clearly indicate the email subject as “Office
Administrator”

 

Deadline: 17th February 2021 by 5pm.

 

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