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Job Title:   Administrator

Organisation: 32°
East | Ugandan Arts Trust

Duty Station: Kampala, Uganda 

Reports to: Director

Supporting: All Staff and Volunteers

Contract: 2 Years

 

About US:

Founded in 2011, 32° East is a centre for the creation and exploration of
contemporary Ugandan art.   Based in the
capital, Kampala, we provide the artistic community with studio space,
workshops, residencies and artist-led outreach projects. Through supporting
education, innovation and professionalism we aim to nurture, develop and raise
the profile of Ugandan visual art to a national and international level. 32° East | Ugandan Arts Trust is a registered company limited by
guarantee in Uganda. 32° East is a member of Arts Collaboratory, the Triangle
Network and the Prince Claus Fund Network Partners.

 

Job Summary: The Administrator is responsible for managing
32° East’s daily operations, including overseeing the budget and logistics of
our 32° East’s programmes and projects. This role is key to ensuring that 32°
East meets the expectations of provides comprehensive support to 32° East’s
staff and artists day-to-day operations and will assist the Director.

 

This job description is a guide to the nature of the work required of the
32° East Administrator. It is not wholly comprehensive or restrictive and does
not form part of the contract of employment.

 

Key Duties and Responsibilities:  

General

·       
Serve as
first point of contact for all members and visitors to 32° East

·       
Manage
and increase the effectiveness and efficiency of library and finances through
improvements to each function as well as coordination and communication between
support and business functions;

·       
Development
of individual programme budgets in consultation with the team;

·       
Regular
meetings with Executive Director around monthly budgets;

·       
Coordinate
members’ cooperative workshops;

Financial Management

·       
Manage
day to day processing of petty cash;

·       
Liaise
with the bookkeeper to reconcile monthly activity, and fulfill all URA
requirements;

·       
Assist
Director in monitoring cash flow;

·       
Manage
grantor contracts and reimbursement requests;

Organizational Effectiveness

·       
Oversee
the maintenance and repair of equipment;

·       
Maintain
and update 32° East’s filing system;

·       
Oversee
overall upkeep of the office and grounds;

·       
Handle
all logistics for artists in residence and international guests, including
transport and accommodation;

·       
Take
staff meeting minutes and manage meeting archives;

·       
Ensure
library equipment is in working order; and supporters;

·       
Maintain
library’s digital archive and ensure its accessibility;

·       
Manage
stock of office supplies and resources and handle purchasing;

·       
Maintain
and update an effective database for 32° East’s members, partners

 

Qualifications, Skills and Experience:

·       
The ideal
applicant must hold a Bachelor’s Degree in Business Administration, Accounting
or related field

·       
Three years of work experience in administrative role

·       
Excellent
attention to detail

·       
Highly
organized, with a knack for improving processes

·       
Personable,
with experience of working in collaboration with peers and institutions

·       
Excellent
communications skills, both written and verbal

·       
Proactive,
a natural at following up

·       
Must be
eligible to work in Uganda

·       
Experience
of working in a small-scale arts organization

·       
Demonstrable
knowledge of the Ugandan, East African and International art scene.

 

 

Terms and conditions

32° East offers a competitive compensation package, a 2-year contract with
potential for performance-based contract renewal, a dynamic work environment,
and opportunities for professional growth.

 

24 months fixed term contract, starting March 2021

Hours of work: 09:00am – 5pm with one-hour lunch break

The hours worked may require evenings and weekends

The period of notice is two months in writing

Probation period: 6 months

 

How to Apply:

Send your CV and Cover Letter to info@ugandanartstrust.org  and include “Administrator” in the email
subject

 Deadline: 19^th February 2021

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