Procurement Manager USAID Project Jobs – Management Sciences for Health (MSH)

 

Job Title:    Procurement Manager

Organisation: Management
Sciences for Health (MSH)

Duty Station: 
Kampala, Uganda

 

About US:

Management
Sciences for Health (MSH) is a global health nonprofit that makes foundational
changes to health systems to protect people from diseases and improve their
health. MSH collaborates with local partners, from the Ministry to the
community, to strengthen and complement existing health systems. Since 1971,
MSH has worked in more than 150 countries to help ensure sustainable,
resilient, and equitable access to quality health care around the globe.

 

Job Summary:  The Procurement Manager leads and manages the
Projects procurement services for SSCS in Uganda. The position is primarily
responsible for, but not limited to, ensuring that MSH/SSCS procurement in
Uganda are functioning efficiently and effectively, and aligned to support
attainment of project results and client expectations as per USAID rules and
Regulations.  As supervisor for
procurement staff, ensures that they follow core systems in procuring goods and
services in compliance with MSH procurement policies and procedures. S/he
ensures that the department operates as a cohesive, neutral, functional unit
that provides high-quality, responsive, timely and cost-effective services in
implementation of the project within the framework of local laws, MSH policies
and standard operating procedures, and donor requirements.

 

Key Duties and Responsibilities:  

·       
Lead and Manage procurement of all Project equipment, goods,
Supplies and services, are conducted as per USAID’s Rules and regulations and
MSH Procurement Policies. Establish and monitor on a regular key procurement
performance indicator, a to ensure timeliness, efficiency.

·       
Develop and execute responsive procurement systems as per
MSH and USAID rules and regulations (for office management, procurement and
logistics, inventory records, IT services, workshops, etc.) in line with local
laws and regulations, MSH policies and standard operating procedures, and donor
requirements to ensure all projects receive proper support.

·       
Liaise with the Accounting Manager in timely tracking of
all commitments/accruals and ensure they are correctly recorded in Quickbooks
and Produce weekly, monthly and quarterly updates for key management decision
making on major procurement issues.

·       
Establish and monitor key procurement performance
indicators that achieve efficiency, effectiveness, timeliness and
responsiveness to program needs.

·       
Develop and analyses monthly procurement reports, follow
up on arising issues to monitor procurement performance and take corrective
action in a timely manner.

·       
Lead and Maintain and updated Purchase Order log/Tracker
and provide regular updates on status of procurements.

·       
Participate in risk register development and
implementation and take proactive steps to mitigate risks within operational
functions.

·       
Engage with the Programme Leads on the development of the
Detail Annual Procurement Plans providing key procurement components in
collaboration with all other procurement staff as well as leading on the
implementation, monitoring and reporting of the procurement progress

·       
Coordinates with the Global Central Procurement Team on
all international procurements when necessary and manages importation and
customs clearance.

·       
Maintain and update the supplier database which is able to
adequately serve the needs of the country programme and effectively manage
suppliers to ensure timely delivery of the requested supplies.

·       
Oversees open and closed tender procedures and performs
comprehensive analysis in close liaison the respective procurement committee
members on a case by case basis and in line with the Operations Manual and
local Procurement SOP and Manage and oversee procurement contracts including
troubleshooting, negotiation and supplier performance management.

·       
Lead and ensure procurement Work Flow processes are
accurate, and that these are translated into Service Level Agreements which
respond to the needs of Projects/Programs.

·       
Supervise all Procurement staff and ensure that the team
is accountable for their performance management (including regular results,
check-ins, formal appraisals, supportive supervision, rewards,training,
coaching and career development support).

·       
Ensure staff actions are governed by the highest standards
of personal and business conduct as stipulated in policy guidelines.

·       
Contribute to maintaining teamwork, discipline sound work
relationships and productivity.

·       
Ensure that unit staff charge their time to the different
Programs/Projects/Country Office in a manner which accurately reflects their
level of effort

 


Qualifications, Skills and Experience:

·       
The ideal candidate must hold an advanced degree in
business administration, or other relevant discipline or equivalent experience.

·       
At least 7-10 years’ experience managing operations of
development programs.

·       
Experience managing USG-funded programs with significant
operations management experience, preferably in Uganda with regional field
experience, strongly preferred.

·       
Strong leadership, mentoring, management, planning,
analytical and organizational skills demonstrated by ability to work both
independently and within a team, assess priorities, and manage a variety of
activities with attention to detail.

·       
Proven leadership and capacity in negotiation and conflict
management.

·       
Demonstrated experience to provide technical assistance to
organization and conduct trainings.

·       
Excellent oral and written communication skills with
fluency in English. Proficient computer skills.

·       
Experience in maintaining excellent communication with
Headquarters.

 

How to Apply:

All
candidates should apply online at the link below.

 

Click
Here

 

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