5 Fresher Administration Assistant NGO Job Opportunities – TPO Uganda


Job Title:    Administration Assistants (5
Fresher Diploma NGO Jobs)

Organisation: TPO

Duty Station: 
Kampala, Kyakka, Isingiro, Lamwo, Yumbe Uganda

Reports to:
Finance & Administration Officer


About US:

TPO Uganda is a
local Ugandan NGO that has been operating in the country for 25 years. Our
programs comprise interventions organised around the following themes; Care and
protection of OVC; child protection, livelihoods support, mental health and
psychosocial support, response and prevention of all forms of violence against
women and children as well as emergency response and humanitarian action. TPO
Uganda is active in 33 districts in the region and is a member of several
partnerships and coordination mechanisms in the country.


Job Summary:   The Administration Assistant will provide
support to programmatic, Finance and Administration function of TPO Uganda –
Field Office. The Administrative Assistant (AA) is responsible for providing
administrative and supportive services at TPO Uganda field office in order to
ensure effective and efficient operations


Key Duties and Responsibilities:  

in preparing correspondences, reports and other documents as assigned.

office files; incoming and outgoing correspondences.

cleanliness of the office and liaise with the Cook to make sure staffs receive
meals on time.

schedules and agenda for monthly staff meetings. S/he will also prepare and
distribute minutes of such meetings in a timely manner.

up on documents dispatched between field office and TPO HQ through bus courier

project teams in administrative, budgeting and cash flow preparation.

repair of office equipment (computers, motor bikes, water system, etc).

FAO in filing vouchers & requisitions as well as stamp ‘PAID’ vouchers.

support to procurement committee to ensure timely procurement.

FAO to manage & control organizational assets, stocks and inventory.

operations conform to the internal control systems of TPO Uganda.

efficient and effective office management; through front desk services; and
guide visitors to the office accordingly.

field-based activities such as prepare for training, survey, assessments, etc.

social workers in the procurement of programme items per Sub-county and
requests approved.

in project quarterly review meetings organized by social workers at Sub-county
level from time to time.

Once in
a while, participate in community level meetings, dialogue sessions and
interface with other service providers alongside the social workers to enhance
learning and value for money.

in staff weekly and monthly meetings; and provide updates on administrative

in other project activities as and when required to do so.

any other duty as may be assigned by the Supervisor from time to time.


Qualifications, Skills and Experience:

ideal candidate must hold a Diploma or Degree in Accounting/Finance knowledge

One year
of related work experience


How to Apply:

All candidates
should send their updated CV and cover letter with 3 work related referees and
a table showing your past 3-year salary history to: Human Resources Manager,
TPO Uganda, P.O Box 21646 Kampala, Uganda, email: info@tpoug.org or hand
deliver (preferable) to Plot 652, Block 257, Wamala Close, Munyonyo or nearest
TPO Uganda field office country wide.


NB: Positions with
various locations do indicate at least 3 preferred areas for deployment. TPO Uganda
is an equal opportunities employer that does not discriminate on any basis. Only
shortlisted candidates will be contacted, thus, if you do not hear from us by
12th February 2021, you are not considered.


Deadline: 31st January 2021 


For more of the
latest jobs, please visit 
https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


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