The Ugandan Jobline

 

Job Title:    HR Officer

Organisation: Global
Outreach Uganda

Duty Station:  Jinja,
Uganda

 

About US:

Global Outreach
Uganda empowers believers to follow the Holy Spirit’s calling in their lives.
Instead of telling people where or how to do their ministry, we equip
missionaries to be effective serving wherever God calls them using the gifting
and talents He has given them. As an interdenominational organization, we do
not place a restriction on denomination and believe all in Christ are called to
be on mission with Him.

 

Job Summary:  Are you interested in working with a vibrant
Team at Global Outreach Uganda (GOU)? Do you have 3 years HR experience in
working with NGOs/INGOs and highly motivated? If yes, Global Outreach Uganda is
looking for YOU! The HR Officer will be responsible for day-to-day HR
administration and for Staff Development and Duty of Care.

 

Key Duties and Responsibilities:  

Recruitment and
On-boarding

·       
Initiate
and coordinate all the recruitment requests and follow through on hiring
procedures in line with the policy.

·       
Prepare
and post all job advertisements for all vacant positions in appropriate
channels and ensure wide and appropriate distribution, this includes e-filing
of application and sending out HR communications.

·       
Start
and Maintain a recruitment resource database (CVs).

·       
Maintain
an organized recruitment resource database and bi-weekly update the recruitment
status report and send it to all managers on a weekly basis.

·       
Organize
interviews and follow through on hiring procedures in line with the GOU policy.

·       
Liaise
with Executive Director and GOU Chairperson to ensure new staff are oriented
upon hire in all GOU offices. Includes providing pre-assignment information,
orienting employee to the GOU Way in the office.

Contract Management

·       
Preparing
and track offer letters and employment contracts.

·       
Ensure
internal equity is maintained for staff compensation and benefits and advice
programs leads accordingly.

·       
Ensure
staff understand their benefits package and lead an effective administration of
the benefits.

·       
Maintain
accurate and up to date personnel records of all employees including orderly
archiving.

·       
Ensure
the IRC way violations are captured, reported, and followed through on a
monthly basis.

HR Support

·       
Support
the management of GOU’s HR system and ensuring that it is accurate and
maintained up to date.

·       
Support
the maintenance of all talent acquisition and management processes and the HR
as assigned, to ensure 100% data integrity.

·       
Act as a
point of contact for all Cornerstone enquiries for GOU/CWI.

·       
Capacity
building employees, management in use of Cornerstone and the HR.

·       
Support
Payroll process for GOU/CWI staff, as required.

Performance
management

·       
Coordinate
timely performance appraisals and maintain an updated PME database for all
staff in coordination with the other field HR leads.

·       
Ensure
that performance evaluations for all staff are conducted on time, and review
all evaluations to ensure quality and consistency.

·       
Collate
training needs from the PME and ensure that they are captured in the Annual learning
and development plan.

Health Insurance
Management

·       
Coordinate
the staff health insurance scheme ensuring timely and accurate reports from the
service provider.

·       
Ensure
all staff and eligible dependents are registered on the medical insurance
scheme, monitor staff medical coverage and ensure that the scheme is
functioning well.

·       
Liaise
with the health service provider to resolve any issues with the services.

·       
Follow
up on all medical insurance matters for staff including adding and deleting
staff to/from the employer’s liability and the medical and hospitalization
insurance policy schemes as well as follow up on payments and claims.

Exit Management

·       
Process
and track all termination paperwork for all staff including preparation of
termination notice letters in relation to closing contracts and restructuring.

·       
Work
closely with supervisors to ensure exit interviews are offered to all staff and
data is captured in the online exit survey to ensure a learning and reflective
culture in the country program.

·       
Ensure that
staff are removed from the Health Insurance schemes accordingly.

·       
Develop
and maintain reports to update and finalize terminal benefits.

Administration

·       
Provide
support to executives.

·       
Manage
day-to-day GOU operations and ensure that they are working smoothly and
efficiently.

·       
When
travel is required for executives and VIPs in the GOU office, make the travel
arrangements by purchasing tickets and coordinating schedules and travel
itineraries.

·       
Support
and participate in the renewal of GOU licenses as required by the law.

·       
Support
GOU VIPs in renewal of work permits and other documents as may be provided for
by the law.

·       
Perform
other duties as needed or requested by the GOU Chairperson/ Executive Director.

 

Qualifications, Skills and Experience:

·       
The
applicant should hold relevant qualifications

·       
Demonstrated
strong coordination, teamwork, and planning skills,

·       
Ability
to function effectively with partners, key stakeholders, and other staff.

·       
Excellent
Interpersonal and communication skills.

·       
A good
team player.

·       
Ability
to be mentor

 

NB: Shortlisting
will be done on a rolling basis.

 

How to Apply:

All candidates
should send their updated CVs to: ferrelld@globaloutreach.org

 

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