Procurement and Administrative Officer NGO Jobs – Fred Hutchinson Cancer Research Center


Job Title:    Procurement and
Administrative Officer

Organization:  Fred
Hutchinson Cancer Research Center

Duty Station:  Kampala,

Reports to: HCRI-Uganda
Director Administration & Operations


About US:

At Fred Hutchinson
Cancer Research Center, home to three Nobel laureates, interdisciplinary teams
of world-renowned scientists seek new and innovative ways to prevent, diagnose
and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s
pioneering work in bone marrow transplantation led to the development of
immunotherapy, which harnesses the power of the immune system to treat cancer.
An independent, nonprofit research institute based in Seattle, Fred Hutch houses
the nation’s first cancer prevention research program, as well as the clinical
coordinating center of the Women’s Health Initiative and the international
headquarters of the HIV Vaccine Trials Network.


At Fred Hutch, we
believe that the innovation, collaboration, and rigor that result from
diversity and inclusion are critical to our mission of eliminating cancer and
related diseases. We seek employees who bring different and innovative ways of
seeing the world and solving problems. Fred Hutch is in pursuit of becoming an
antiracist organization. We are committed to ensuring that all candidates hired
share our commitment to diversity, antiracism, and inclusion.


Global Oncology, a
cross-divisional program within the Director’s Office of Fred Hutchinson Cancer
Research Center, has a mission to generate cancer research that has global
impact, and support the development research capacity and clinical care to
reduce the cancer burden in low- and middle-income countries. A cornerstone of
the program is a decade-long alliance with the Uganda Cancer Institute (UCI)
that advances research, capacity building, and cancer care. Fred Hutch operates
in Uganda as the Hutchinson Centre Research Institute of Uganda, or HCRI-Ug.


Job Summary:  The HCRI-Uganda Procurement and Administrative
Coordinator will directly report to the HCRI-Uganda Director Administration
& Operations and will provide procurement, administration and logistics
support to all HCRI-Uganda programs.


Key Duties and

Procurement and contracting:

familiarize the detailed systems and procedures for the management of the
procurement of goods and services for the program

and compile all procurement requirements from line departments and collect all
required approvals prior to purchase

RFQ and bid analysis process for Vendors in accordance with HCRI-Ug policies
and procedures

supplier correspondence about procurement procedures and updates

procurement requisitions through FMS, and manage Purchase Orders for all
program procurements

closely with the suppliers and other stakeholders to ensure timely delivery of
goods and services as per contract agreements

RFP and bid analysis process for agreements

in technical and price evaluation reviews, participate in contract negotiation,
prepares evaluation summary reports, reviews and recommends approval of

to inquiries and notify bidders of the outcome of the bidding process

vendor agreements, follow up agreement review for tax compliance and shepherd
them through the process for administrative review and approval

maintain and update procurement filing system, records and supplier database

periodic procurement reports on assigned duties

an updated approved pre-qualification list of Vendors

an updated agreements/contracts database and notify stakeholders three months
before expiry

of all HCRI-Ug procurement policies and documents, to ensure conformance to
acceptable standards and best practice at all time

for all the required procurement documentation i.e. quotations, proposals, and
facilitates vendor interviews/presentations/evaluations from time to time, in
line with HCRI-Ug procurement policies and best practices

periodic price surveys for goods, services and works, to facilitate valid
negotiations with the vendors on different procurements

the clearing and forwarding processes, for the HCRI-Ug international

the HCRI-Ug procurement tracker, keep it updated regularly and share it with
all staff every Friday

training to staff in the areas of local contracting and procurement
requirements in accordance with HCRI-Ug policies and procedures


general office work as assigned by the Director Administration & Operations

for the safe keeping of office documents including organizing, filing and
retrieving them

administrative support for HCRI-Ug or Collaboration-related meetings including
taking meeting minutes and recording action items as requested

administrative assistance to senior HCRI-Ug staff, as requested

related functions as assigned

Fiscal Roles:

Vendor invoices for accuracy and legitimacy and rectify errors with Vendors
before forwarding to finance to mitigate payment delays

timely payments to suppliers by liaising with relevant departments

assigned HCRI-Ug’s credit card to include use and online reconciliation in
coordination with the account approvers. Ensures the use of the credit card
adheres to all applicable Fred Hutch and HCRI-Ug policies and procedures.

Asset disposal:

person for HCRI-Ug asset disposal process in line with HCRI-Ug policies and
best practice

asset disposal meetings with key stakeholders to discuss approved asset
disposal modalities

Manage asset disposal exercise

Maintain asset disposal records


Qualifications, Skills and Experience:

ideal candidate must hold a bachelor’s degree in a relevant area with a bias in
procurement & logistics

Professional procurement qualifications

At least
five years working experience in a similar position in a busy organization

interpersonal skills

work-ethic and solid integrity

for quality and standards

communication and time management skills

computer and word processing skills and proficiency with a variety of software
packages including Skype, Microsoft Outlook, Word, Excel, Zoom and Teams


How to Apply:

All candidates should
apply online at the link below.




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