No Experience Administrative Assistant NGO Jobs – Multi Community Based Development Initiative (MUCOBADI)


Job Title:    Administrative Assistant

Organization:  Multi Community Based Development
Initiative (MUCOBADI)

Duty Station:  Uganda

Reports to: Human Resources Manager


About US:

Multi Community Based Development Initiative (MUCOBADI) a local NGO
founded in 2000 by Community Development Volunteers to bring development, but in
particular to support people living with HIV to be productive. MUCOBADI is
registered as a Non-Government Organization (S.5914/7569) and is incorporated
as a company limited by Guarantee.


About Project:

MUCOBADI is an Implementing Partner of the USAID/Improving Care and
Resilience for Children and Youth Activity (USAID/ICARE) in East Central Uganda
whose goal is to prevent new HIV infections and reduce vulnerability among OVC
and Adolescent Girls and Young Women. The expected results for the project
include; Strengthened and sustained identification, retention and viral suppression
of children and adolescents with HIV, along with caregivers, Improved health
and prospects and reduced risk of violence and HIV for highly vulnerable
adolescents and Strengthened prevention and response to violence against
children and youth.


Job Summary:  The
Administrative Assistant works to portray a professional image of MUCOBADI to
all visitors by receiving visitors and perform clerical functions of the
organization in line with MUCOBADI rules and regulations.


Key Duties and Responsibilities:  

Front office management:

the reception area in a clean and tidy manner, attend to walk in visitors and
notify pertinent members of staff.

visitor’s registry book and direct visitors to the respective offices

requested information, take messages or re-direct inquiries to appropriate

Keep a
databank of contact addresses of all associates(partners, stakeholders,
donors,) to MUCOBADI

File and
keep up to date records of correspondences

a consistent stock of organizational brochures and other IEC materials and a
routine form for distribution

Clerical support:

in preparation of meetings and produce and file records of the proceedings.

and attend to all visitors in a courteous and professional manner.

secretarial support to the functional offices i.e. ED, COP, HOP and HRM.


support in carrying out and developing where necessary, administrative systems,
logistics and records management.

good maintenance of assets and equipment records.

Ensure security,
custody and good use of organizational assets by ensuring proper use of control
tools like logbooks, keys, vehicles/motorcycles requests and stores reports.

and coordinate logistical requirements, supplies and equipment orders for the

and keep tidy and clean conditions of office environment, furniture and


Qualifications, Skills and Experience:

applicant must hold a University degree in secretarial studies or any other
related field

qualification in customer care is an added advantage

organizational skills Computer literate with hands on MS Office programs,
especially in MS Word and MS PowerPoint

demonstrated ability to multi-task and process information into action so as
not to delay processes

have excellent interpersonal skills


How to Apply:

All suitably qualified and interested persons should send their
application letters and CV indicating three referees via email to:


Deadline: 19th October 2020
by 5.00pm


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