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Job Title:    Administrative Assistant

Organization:  Multi Community Based Development
Initiative (MUCOBADI)

Duty Station:  Uganda

Reports to: Human Resources Manager

About US:

Multi Community Based Development Initiative (MUCOBADI) a local NGO
founded in 2000 by Community Development Volunteers to bring development, but in
particular to support people living with HIV to be productive. MUCOBADI is
registered as a Non-Government Organization (S.5914/7569) and is incorporated
as a company limited by Guarantee.

About Project:

MUCOBADI is an Implementing Partner of the USAID/Improving Care and
Resilience for Children and Youth Activity (USAID/ICARE) in East Central Uganda
whose goal is to prevent new HIV infections and reduce vulnerability among OVC
and Adolescent Girls and Young Women. The expected results for the project
include; Strengthened and sustained identification, retention and viral suppression
of children and adolescents with HIV, along with caregivers, Improved health
and prospects and reduced risk of violence and HIV for highly vulnerable
adolescents and Strengthened prevention and response to violence against
children and youth.

Job Summary:  The
Administrative Assistant works to portray a professional image of MUCOBADI to
all visitors by receiving visitors and perform clerical functions of the
organization in line with MUCOBADI rules and regulations.

Key Duties and Responsibilities:  

Front office management:

·       
Maintain
the reception area in a clean and tidy manner, attend to walk in visitors and
notify pertinent members of staff.

·       
Maintain
visitor’s registry book and direct visitors to the respective offices

·       
Provide
requested information, take messages or re-direct inquiries to appropriate
offices.

·       
Keep a
databank of contact addresses of all associates(partners, stakeholders,
donors,) to MUCOBADI

·       
File and
keep up to date records of correspondences

·       
Maintain
a consistent stock of organizational brochures and other IEC materials and a
routine form for distribution

Clerical support:

·       
Assist
in preparation of meetings and produce and file records of the proceedings.

·       
Receive
and attend to all visitors in a courteous and professional manner.

·       
Provide
secretarial support to the functional offices i.e. ED, COP, HOP and HRM.

·       
Stores
management:

·       
Provide
support in carrying out and developing where necessary, administrative systems,
logistics and records management.

·       
Ensure
good maintenance of assets and equipment records.

·       
Ensure security,
custody and good use of organizational assets by ensuring proper use of control
tools like logbooks, keys, vehicles/motorcycles requests and stores reports.

·       
Analyze
and coordinate logistical requirements, supplies and equipment orders for the
organization

·       
Maintain
and keep tidy and clean conditions of office environment, furniture and
machines.

Qualifications, Skills and Experience:

·       
The
applicant must hold a University degree in secretarial studies or any other
related field

·       
Additional
qualification in customer care is an added advantage

·       
Strong
organizational skills Computer literate with hands on MS Office programs,
especially in MS Word and MS PowerPoint

·       
A
demonstrated ability to multi-task and process information into action so as
not to delay processes

·       
Should
have excellent interpersonal skills

How to Apply:

All suitably qualified and interested persons should send their
application letters and CV indicating three referees via email to:
hr@mucobadi.org.

Deadline: 19th October 2020
by 5.00pm

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