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10 Fresher Finance and Administration Assistant USAID Project Job Opportunities - Youth Alive Uganda


Job Title:    Finance and Administration Assistant (10 Fresher Job Opportunities)

Organization:  Youth Alive Uganda

Project Funding Source: United States Agency for International Development (USAID)

Duty Station: Agago, Apac, Dokolo, Gulu, Omoro, Kitgum, Kole, Nwoya, Oyam, and Lira, Uganda

Reports to: Project Accountant


About US:

Youth Alive Uganda is the leader in innovative children, adolescents and youth integrated development programming since 1993. Youth Alive Uganda is a registered youth led and children/youth focused NGO that implements children and youth integrated development programs across the country in four thematic areas; Health, Livelihood, Education, Human rights and skills Development and Mentorship.


About USAID Project:

Youth Alive Uganda is an Implementing Partner on the five-year, USAID-funded Integrated Child and Youth Development (ICYD) Activity in partnership with World Education Bantwana Initiative and Education Development Centre. The goal of (ICYD) Activity is for Ugandan children and youth, especially the most vulnerable, to receive the support and services necessary to lead resilient, healthy, and productive lives. The USAID ICYD activity aims to improve learning outcomes, advance HIV epidemic control in Uganda and ensure that children and youth have the opportunity to lead resilient, healthy and productive lives. The USAID ICYD Activity will deliver critical HIV/GBV/violence prevention and response services to children and youth and their families in communities, clinics, and schools.


Job Summary:  The Finance and Administration Assistant will support day to day financial operations ensuring financial accountability, reporting, budgeting monitoring and Analysis, and financial documentation while following Youth Alive financial policies and procedures. This position will be based at the Youth Alive ICYD field offices.


Key Duties and Responsibilities:  

·        Receive invoices from vendors and subcontractors for review and ensure timely payment by the project.

·        Prepare documentation for payment transactions including but not limited to vouchers, staff expense reports and ensured that appropriate documentation and approvals are obtained.

·        Maintain the Activity accounting files system (both hard and soft copy), ensuring all vouchers are in order, with required back-up documentation.

·        Review completed payments, follow up with respective vendors, subcontractors with proof of payment and request for receipts after verifying funds transfer.

·        Support field staff in the preparation of project budgets.

·        Assist with the collection, review and verification of staff timesheets and ensure that they are submitted on a timely basis.

·        Assist with monthly bank /mobile money reconciliations to verify the accuracy of transactions posted in the accounting software.

·        Support with petty cash account management and monthly petty cash transaction reconciliation for the regional offices and ensure that all original documents are properly archived.

·        Assist the Activity team to maintain daily office functions.

·        Coordinate logistical support.

·        Monitor office equipment and supplies.

·        Responsible for routine administrative tasks, including but not limited to distribution of invitations, letters, books, meeting minutes, and other printed materials as needed.

·        Support office with printing, copying and binding materials.

·        Ensure Activity staff administrative needs are met.

·        Assist with Activity travel, such as coordinating hotel bookings, ticket reservations, and car arrangement.

·        Carry out other duties and responsibilities as directed by the Project Accountant.

·        Reviewing Travel advances and expense reports.

·        Explain generally accepted accounting principles, USAID and Youth Alive regulations to staffs and consultants as necessary


Qualifications, Skills and Experience:

·        The applicant must hold a Bachelor’s Degree in related field

·        Professional accounting qualification is an added advantage (CPA, ACCA)

·        1+ years of progressive experience in finance and administration

·        Experience with USAID finance, human resources, procurement policy, or logistics preferred.

·        Ability to apply laws, regulations and instructions and interpret Youth Alive and USAID policy.

·        An extremely well organized individual with sound technical skills, analytical ability, good judgement, and strong operational focus.

·        Previous experience with financial duties, including handling of petty cash.

·        Fluent English required


How to Apply:

All interested candidates should send their application letters and resumes (no academic documents) in a SINGLE PDF DOCUMENT to The subject of the email should contain job title and name of the candidate.


Note: Hand delivered applications will not be considered.


Deadline: 29th October 2020 by 05:00pm Ugandan time


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