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Job Title:    Finance
Officer

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Job Opening Number: 20-Finance-RSCE-140849-J-Entebbe (R)

Reports to: Service
Delivery Manager

Grade: P4

 

About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

 

Key Duties and Responsibilities:  Within delegated authority, the Service Line
Manager will be responsible for the following duties:

Establish a strong
and effective partnership

·       
Provide
inputs in the development of client mission partnership survey questions
pertaining to financial functions.

·       
Ensure
the quality of the financial reports and various inputs provided from RSCE meet
the satisfaction level of desk officers in UNHQ and other stakeholders.

·       
Ensure
that the team leaders take action on the client mission survey findings and UNHQ
feedback.

Continuously
improve service delivery by frequently monitoring performance and achieving
targeted performance levels

·       
Ensure
that expense reports and other financial transactions assigned to the Service
Line are timely processed.

·       
Ensure
that accurate accounting records are maintained for the preparation of
IPAS-complaint trial balances / financial statements.

·       
Conduct
regular reviews of transactions pending at various stages of the process and
engage with relevant stakeholders for the timely processing of these
transactions.

·       
Timely
review and follow up regarding the root cause of outstanding reconciling items.

·       
Follow
up with client missions to clarify and clearance of outstanding items.

·       
Supervise
the preparation of monthly financial reports up to Trial Balance for all RSCE
client missions in compliance with IPSAS standards

·       
Ensure
that monthly bank reconciliation reports for RSCE client missions’ house banks
are prepared. .

·       
Support
the development and updating of Service Line’s process documentation covering
Organization’s policies, procedures and the use of ERP systems and other
business applications.

Continuously
improve process efficiency and drive standardization

·       
Ensure
that the internal controls are implemented by all team members in the service
line.

·       
Ensure
internal controls are periodically tested for services rendered by the Service
Line and findings reported to Service Delivery Manager.

·       
Facilitate
implementation of RSCE internal controls within the Service Line.

Engage and energize
the work force; Build the skills and knowledge for success

·       
Ensure
that all team members in the SL complete all mandatory and compliance related
training (including RSCE induction and client orientation training);

·       
Participate
in work face planning project, inclusive of defining Financial Reporting role
profiles and assist in conducting a gap assessment

·       
Support
the Service Delivery Manager on continuous staff development (through external
training, internal knowledge sharing sessions, etc.)

Ensure compliance
with IPSAS and transition to the Umoja way of doing business

·       
Ensure
that the established IPSAS compliance monitoring and internal control framework
is fully implemented by all team members

·       
Report
findings and make recommendations to Service Delivery Manager.

Others

·       
Undertake
research and analysis of relevant policies and procedures; make recommendations
for changes and /or modifications.

·       
Ensure
the integrity of financial and management systems and controls that underpin
them.

·       
Provide
support with respect to representation of the RSCE in meetings of legislative
organs.

·       
Plan,
organize, manage, guide, train and supervise the work of the Team assigned.
Plan and oversee the management of activities undertaken by team members.

·       
Provide
policy guidance to the Service Delivery Manager on conceptual strategy
development and management of implementation of overall strategies of RSCE
Financial policies and procedures.

·       
Provide
substantive input in preparation of position papers and reports for
presentation to intergovernmental bodies such as the Advisory Committee on
Administrative and Budget Questions, and other policy making organs as
appropriate.

·       
Contribute
to the reporting to intergovernmental bodies on financial/programme performance
or on programmatic/substantive issues, as appropriate, particularly those
presented in biannual and/or annual reports.

·       
Ensure
that the outputs produced by the team members maintain high quality standard
before completion to ensure they comply with the relevant mandates.

·       
Prepare
inputs for work programme of the Service Line, determining priorities and
allocating resources for the completion of outputs and their timely delivery.

·       
Foster
teamwork and communication among staff in team.

·       
Perform
all other related duties as required.

 

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Regional Service Centre Entebbe
(RSCE) Finance Officer (Claims Service Line Manager) job placement
should hold an advanced university degree (Master’s degree or equivalent
degree) in business administration, Finance, or related field, is required. A
first-level university degree in combination with two additional years of
qualifying experience may be accepted in lieu of the advanced university
degree.

·       
A
minimum of seven years of progressively responsible experience in finance,
administration, budget, business administration or related area is required.

·       
Experience
in the administration of a broad range of finance-related Allowances and

·       
Payments
or Benefits and Entitlements using an Enterprise Resource Planning system (ERP)
is required.

·       
Experience
with financial management or accounting in an international setting is
desirable.

·       
Experience
working in a United Nations common system field operation (inclusive of
peacekeeping, political missions and UN agencies, funds and programmes) – or
similar international organization or non-governmental organization – in a
conflict or post conflict setting is desirable.

·       
Experience
in a shared service center is desirable.

·       
Languages:
fluency in English, oral and
written is required; Knowledge of another UN official language is an advantage.

 

Competencies

·       
Professionalism: Knowledge of accounting principles,
procedures and standards. Ability to apply conceptual, analytical and
evaluative skills in accounting operations. Ability to conduct independent
research and analysis, identify issues, formulate options and make conclusions
and recommendations. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations. Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in

·       
all
areas of work.

·       
Planning
and Organizing: Develops clear
goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently

·       
Client
Orientation – Considers all
those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view; Establishes and maintains productive partnerships
with clients by gaining their trust and respect; Identifies clients’ needs and
matches them to appropriate solutions; Monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
Keeps clients informed of progress or setbacks in projects; Meets timeline for
delivery of products or services to client.

·       
Managing
Performance: Delegates the
appropriate responsibility, accountability and decision-making authority; Makes
sure that roles, responsibilities and reporting lines are clear to each staff
member; Accurately judges the amount of time and resources needed to accomplish
a task and matches task to skills, Monitors progress against milestones and
deadlines: Regularly discusses performance and provides feedback and coaching
to staff. Encourages risk-taking and supports creativity and initiative;
Actively supports the development and career aspirations of staff; Appraises
performance fairly.

 

How to Apply:

All suitably
qualified and interested Ugandan candidates should send their applications
through the United Nations online portal at the link below.

 

Click
Here

 

Deadline: 9^th September 2020

 

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