Finance Manager USAID Project Jobs – WEI/Bantwana


Job Title:      Finance Manager

Organization: WEI/Bantwana

Duty Station:
Kampala, Uganda

Reports to:  Senior Technical Advisor OVC


About US:

Since 1951, World
Education, Inc. (WEI) has been working to improve the lives of the poor through
education and social and economic development programs. The Bantwana Initiative
of World Education, Inc. is a recognized leader in delivering integrated
comprehensive interventions to improve HIV outcomes and the quality of life for
orphans and vulnerable children (OVC) and families affected by HIV and poverty.
Rooted at the grassroots level, WEI/Bantwana builds the capacity of
communities, civil society and governments to coordinate and deliver integrated
comprehensive services for vulnerable children and families while strengthening
structures and service delivery across the HIV continuum of care.


About USAID ICYD Project:

The USAID Integrated
Child and Youth Development Activity (USAID ICYD Activity) aims to improve
learning outcomes, advance HIV epidemic control in Uganda, and ensure that
children and youth have the opportunity to lead resilient, healthy and
productive lives. The USAID ICYD Activity will deliver critical
HIV/GBV/violence prevention and response services to children and youth and
their families in communities, clinics, and schools. Within USAID’s Journey to
Self-Reliance Framework, USAID ICYD Activity will build the operational and
technical capacity of four Ugandan Primary Local Partner (PLP) organizations to
become direct recipients of USG funding within two years while strengthening
government capacity to deliver core services to children within an integrated
referral network and case management system. WEI/Bantwana is a leader in OVC
programming and organizational capacity development in high HIV prevalence
countries in southern and eastern Africa.


Job Summary:  The Finance Manager for the USAID ICYD
Activity will report to the Senior Technical Advisor OVC (STA OVC), and is
responsible for overseeing daily finance function activities of cash
management, budgeting, enforcing financial rules and procedures, processing
accounting transactions, providing updates on project expenditures, and
participating in the preparation of periodic financial reports. S/he will
maintain finance files as required by the prime and/or donor, responsible for
the expenditure-tracking database, conducts monitoring meetings, provides
training, oversight and support for the preparation of reports and
documentation required, conducts spot checks to ensure that project expenses
are being tracked correctly; develops materials to facilitate compliance;
reviews fiscal and performance activities to ensure compliance with statutory
and contract requirements.


Key Duties and Responsibilities:  

Financial reporting,
compliance, budgeting

management and compliance of the contract in line with financial requirements
for USAID, the Prime (Education Development Center), World Education, Inc.
(WEI) and laws of the Ugandan operations, grants management government

implementation of finance and administration policies and procedures for the

HR functions for WEI/Bantwana USAID ICYD Activity team

and supervise staff to carry out day-to-day finance and administrative

complete documentation, stewardship and accountability of financial

budgets and forecasts are prepared and submitted on time

Ensure a
robust budgeting, financial management, and tracking system is in place for
strong financial accountability

and mentor financial support staff to ensure compliance with financial controls
and operational systems

technical assistance to sub-contracted local partners to strengthen financial
and operational systems

guidance to the Contracts Manager and Contracts Officers on PLP voucher review
and invoices prior to submission to the Prime to ensure that costs are allowed
under the contract guidelines

an integrated approach to programming through regular, accurate and timely
financial information sharing with the project management team and project
staff for decision-making. Work with the Contracts Manager, Officer and
Accountant to ensure all WEI audit recommendations are addressed

and ensure an up to date USAID ICYD Activity fixed asset register is maintained

files/documents are uploaded in Salesforce, according to following domains:
Finance, Operations, IT and Contracts Management

FieldLink queries are resolved for both WEI and partners.

Maintain FL tracker
on a weekly basis for sharing with STA OVC

in preparation of PEPFAR Expenditure report per set deadlines.

in preparation of WEI dashboards for sharing with SMT (WEI and partners)

integrity of the accounting systems by conducting constant review and
evaluation of internal accounting and control procedures and coordinating
responses to audit recommendations including development of corrective systems
or procedures as they relate to USAID/Uganda accounting division

Risk Management
& Compliance

that regulations are complied with all financial transactions and processes;
keep the STA OVC informed on all major compliance issues/challenges while
taking the necessary corrective steps

implementation of audit recommendations and address common audit findings

and monitor all internal control issues around financial processes

People Management
and Development          

and guide the finance team, modelling effective relationship building
strategies, to promote strong, effective communication and accountability

a capacity development plan and create an environment of experience sharing and
promote best practices

out performance management for the Finance unit. Provide a supervisory role to
the Accountant in ensuring adherence to Finance & Operations Manual


Qualifications, Skills and Experience:

ideal candidate must hold a Masters’ degree in finance, business management, or
a related field is required, or Bachelors’ degree with ACCA or CIMA

minimum of five years’ experience managing USAID-funded programs of at least
$20 million. At least three years administering up to $2million sub grants or
sub contracts annually.

of practical accounting and financial reporting.

managing and building the capacity of a finance team and local partners to meet
compliance standards and build robust financial systems.

working with programmatic and M&E staff to coordinate supportive
supervision and integrated capacity building approaches for local partners.

leadership skills with experience in senior financial management position
preferably with an International NGO

knowledge of USAID contracts management and/or USAID financial management rules
and regulations

with QuickBooks accounting package

to work as a team member, taking on additional tasks as needed to ensure the
overall success of the project

level of attention to detail, ability to multitask and work well under pressure

analytical and interpersonal skills

to work under pressure and in a culturally sensitive environment

to work both independently and collaboratively as part of a team


How to Apply:

All applicants
should submit a cover letter, updated CV, and three references to:
with the position title you are applying for in the subject line.


Applications will be reviewed on a rolling basis until positions are filled.
Only shortlisted candidates will be contacted.


Deadline: 2nd October 2020 by 2:00pm


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