The Ugandan Jobline

Job Title:    Human
Resources Assistant

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Job Opening Number: 20-Human Resources-RSCE-139468-R-Entebbe (O)

Reports to: Chief of Unit/Section

Grade: G6

About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

Key Duties and Responsibilities:  The Human Resources Assistant will
perform the following duties:

Administration
of entitlements and benefits

·       
Prepare staff members’ entitlements including claims,
danger pay, daily subsistence allowance, mission subsistence allowance for
Government Provided Personnel and Individual Uniformed Personnel, volunteer
living allowance and any other allowances for payments in conformity and
adherence to applicable United Nations policies e.g., staff rules, financial
regulations and rules, ST/AI issuances or practices, IPSAS policy framework
etc.

·       
Accurately process the entitlements, benefits and payroll
for the international and national civilian staff and non-staff on behalf of
the Client Missions and/or the RSCE, as well as claims for official travel and
expense reimbursements.

·       
Assist in managing the Service Line as appropriate in the
business processes related to payroll, leave entitlements, contract extensions,
other entitlements, separations and final payments for civilian staff,
non-staff and uniformed personnel.

·       
Implement the processes related to the on-boarding, travel
arrangements, payment of settling-in grants, check-in, check-out and separation
activities for civilian staff, uniformed personnel and non-staff, as well as
the installation and repatriation of recognized dependents.

·       
Monitor and evaluate the effectiveness of related
guidelines, staff rules, HR rules and regulations, practice and procedures, and
make recommendations through the Service Delivery Manager where necessary.

·       
Process and administer end to end entitlements and
benefits of International staff members in the RSCE in an efficient and timely
manner(i.e., Personnel Administration of Contracts, Personnel administration of
movements, Time Management and Separations)making proper recommendations where
exception is required.

·       
Provide guidance and advice to internal and external
clients on Benefits and Entitlements, Staff Rules and Regulations and HR
guidelines and promotes a collaborative and client-oriented approach.

·       
Review requests for entitlements and claims Handle
non-routine and complex cases, undertaking if necessary research.

·       
Assist the service line with the administration and
certification on the processing of benefits and entitlements processes in
compliance with the Rules and Financial framework.

·       
Engage in comprehensive HR strategy including benefits and
entitlements management.

·       
Review and revise HR policy guidelines relating to
Benefits and entitlements as deem necessary. Make inputs to the design and
development of the delivery processes.

·       
Perform HR Administration of Benefits and Entitlements in
UMOJA in line with the delegation of authority, maintain UMOJA entitlements and
HR local contracts and administration roles.

·       
Assist in the review and processing of data pertaining to
conditions of service.

·       
Resolve queries escalated in iNeed in UMOJA.

Recruitment
and placement

·       
Researches and provides accurate information to Human
Resources Officers and Senior Managers on human resources staffing issues,
assisting in the timely filling of vacancies by facilitating the selection of
highly qualified candidates to meet the operational and substantive
requirements of the Organization;

·       
Reviews job openings ensuring that the evaluation criteria
and responsibilities are in line with the approved or classified documents.

·       
Reviews and determines eligibility of applicants in line
with requirements stated in the job openings;

·       
Initiates and follows-up on reference checks and academic
verifications, ensuring the completion of the pre-recruitment formalities,
calculating salaries and related benefits, and preparing and dispatching offers
of appointment and Statement of Emoluments;

·       
Provides inputs into development of HR policies and
procedures on Staff Selection and recruitment;

·       
Plans, schedules and coordinates written assessments and
competitive recruitment examinations. Advises staff and selected candidates on
visa procedures and requirements;

General

·       
May supervise the work of Human Resources Assistants at
the lower level

·       
Provide general office support services; draft and/or
process a variety of correspondence and other communications.

·       
Set up, maintain and monitor reference files/records
(electronic and paper).

·       
Schedule appointments/meetings, monitor deadlines, etc.

·       
Undertake research on a range of HR related issues and
prepare notes/reports.

·       
Maintain and monitor automated database containing HR
related statistics and prepare periodic reports to HR management.

·       
Prepare necessary documentation for distribution to
various offices, departments and overseas offices.

·       
Perform a variety of administrative duties (e.g. leave
recording, request for office supplies and equipment, etc.).

·       
Assist in the preparation of necessary documentation for
distribution to various offices, departments and overseas offices.

·       
May provide guidance/training to less experienced staff.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations Regional Service Centre Entebbe (RSCE) Human Resources Assistant job placement
should hold a High school diploma or equivalent.
Required.

·       
Additional qualification/course work/training
certification in human resources is desirable.

·       
A minimum of seven (7) years of experience in human
resources management, administrative services or related area is required.

·       
Experience in administration of a broad range of
entitlements and benefits using Human Resources Systems Applications and
Products (SAP) or Enterprise Resource Planning (ERP) software e.g. Umoja or
similar is required.

·       
Experience in application of United Nations or similar
international organization’s Staff Rules and Regulations in an operational
environment is required.

·       
Experience in a shared service center is desirable.

·       
Languages: fluency in English, oral and written
is required. Knowledge of another official United Nations language is
desirable.

Competencies

·       
Professionalism – Knowledge of Human Resources
policies, practices and procedures, and ability to apply them in an
organizational setting. Solid knowledge of SAP and Umoja. Ability to identify
issues, formulate opinions, draw conclusions and recommendations. Shows pride
in work and in achievements; demonstrates professional competence and mastery
of subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.

·       
Client Orientation – Considers all those to whom
services are provided to be “clients” and seeks to see things from clients’
point of view; Establishes and maintains productive partnerships with clients
by gaining their trust and respect; Identifies clients’ needs and matches them
to appropriate solutions; Monitors ongoing developments inside and outside the
clients’ environment to keep informed and anticipate problems; Keeps clients
informed of progress or setbacks in projects; Meets timeline for delivery of
products or services to client.

·       
Planning & Organizing – Develops clear goals that are
consistent with agreed strategies; Identifies priority activities and
assignments; adjusts priorities as required; Allocates appropriate amount of
time and resources for completing work; Foresees risks and allows for
contingencies when planning; Monitors and adjusts plans and actions as
necessary; -Uses time efficiently.

How to Apply:

All suitably
qualified and interested Ugandan candidates should send their applications
through the United Nations online portal at the link below.

Click Here

Deadline: 13^th September 2020

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