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Job
Title:         Project
Management Specialist (Monitoring & Evaluation)

Organisation: United
States US Embassy, US Mission in Uganda

Duty Station: Kampala,
Uganda

Salary Grade: UGX
108,988,938 – 159,733,808 per annum (FSN 10)

Reports to: Project Management Specialist-SI (Deputy Unit Leader)

About US Embassy:

The United States
Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for
over 30 years.  Ambassador Deborah R. Malac currently heads the U.S
Mission to Uganda.  The Mission is composed of several offices and
organizations all working under the auspices of the Embassy and at the
direction of the Ambassador.

Among the offices
operating under the U.S Mission to Uganda are:

• United States Agency for International
  Development (USAID)
• Centers for Disease Control (CDC)
• Peace Corps

Job Summary:  USAID/Uganda is seeking for qualified
individuals to fill the Project Management Specialist (Monitoring &
Evaluation). The U.S. President’s Emergency Plan for AIDS Relief (PEPFAR)
represents the U.S. Government (USG) response to the global HIV/AIDS epidemic
and is the largest commitment in history by any nation to address a single
disease. Thanks to American leadership and generosity, alongside the work of
many partners, PEPFAR has saved millions of lives, averted millions of
infections, and changed the course of the epidemic. As countries progress
towards HIV/AIDS epidemic control, the point at which new HIV infections have
decreased and fall below the total number of deaths among HIV-infected
individuals, PEPFAR is now undertaking the challenge of controlling the
pandemic. PEPFAR 3.0- Controlling the Epidemic: Delivering on the Promise of an
AIDS-free Generation – collects and uses data in the most granular manner
(disaggregated by sex, age, and at the site level) to do the right things, in
the right places, and right now within the highest HIV-burdened populations and
geographic locations.

With an
annual budget of approximately $300 million and 57 staff positions, OHH is
USAID/Uganda’s largest technical office and one of USAID’s largest and most
complex bilateral health programs. The office is organized into five units:
Health Systems Strengthening; Malaria, Emerging Pandemic Threats and the Global
Health Security Agenda; HIV & Tuberculosis (TB); Family Health; and the SI
Unit. The role of the SI Unit is to support evidence-based program management
and decision making across the health portfolio by collecting and analyzing
data and information; and advising OHH leadership and technical units on
program performance, planning, monitoring, evaluation, learning and reporting.

The PMS
(M&E) works in the SI Unit under the supervision of the Deputy SI Unit
Lead; supports the HIV & TB Unit in data collection, analysis, and
reporting on USAID’s large, varied and complex set of PEPFAR programs, projects
and activities; employs advanced statistical, data processing, data analysis
and presentation skills to generate information from health-related data sets
to support program management and improve project efficiency and effectiveness;
ensures that the Mission complies with all PEPFAR and Agency requirements for
performance monitoring, evaluation and reporting; and serves as a technical
advisor on M&E, impact analysis, and other data and SI exercises relating
to OHH programs and projects. In addition, PMS (M&E) serves as an Alternate
Contracting Officer’s Representative (COR) for the $23 million Strategic
Information Technical Support (SITES) project.

Key Duties and Responsibilities:  

Data
Management and Analysis (50%)

·       
Develops data management tools and systems, data
repositories, guidelines and other reference documents for M&E and learning
to ensure harmonized data collection systems across the health program.

·       
Maintains multiple sets of key indicators: common
indicators related to standard components used in all USAID programs/projects;
indicators at the development objective and project levels; and detailed
indicators at the activity level. Tracks performance against these indicators.

·       
Contributes to ensuring the quality of information being
collected, including advising technical staff on the treatment of research
subjects and relevant data disaggregation needs.

·       
Supports the Mission’s data management planning;
recommends and helps establish protocols for documenting activity-level data;
documents data analysis procedures and meets data retention and warehousing
requirements; and complies with all applicable data management regulations.

·       
Participates in data cleaning exercises, data quality
assessments and implementation of data quality improvement plans in
coordination with the Office of Program and Policy Development (PPD) and
USAID’s M&E contractors.

·       
Serves as a key resource for OHH data analysis. Recommends
analytical methods to assess progress against planned results and performs data
extraction and analysis, including inferential statistical analysis, regression
analysis and other analyses as appropriate to the data.

·       
Documents methodologies and procedures used in the
compilation and analysis of data, including data sources, limitations of
estimates and guidelines for their use.

·       
Collaborates with PPD, other USG agencies, and
USAID/Washington in acquiring performance data for the Performance Management
Plan.

·       
Collects, retrieves, processes and analyzes data to
support OHH strategic planning, programming, performance management and
reporting.

·       
Supports interagency and implementing partner level work
to set targets; acquire performance data; enter target and performance data
into the system; and retrieve, manipulate and analyze data.

·       
Provides technical leadership to the HIV/AIDS Unit in OHH
in the preparation of the PEPFAR Country Operational Plan, focusing on data and
analytical needs.

·       
Supports PEPFAR-specific processes related to data access
and analysis and the use of M&E and reporting data.

·       
Participates on teams to collect and analyze PEPFAR Site
Improvement through Monitoring Systems (SIMS) data and advises on SIMS site
assessment tools.

·       
Supports PEPFAR Oversight Accountability Response Team
(POART) processes by compiling and analyzing data and participating in
quarterly POART reviews.

·       
As a member of the interagency SI Working Group and the
Government of Uganda (GOU) HIV/AIDS M&E Technical Working Group, provides
technical leadership in the compilation, validation, tabulation, and analysis
of PEPFAR data for annual, semi-annual, quarterly and other periodic and ad hoc
reporting to the Office of the U.S. Global AIDS Coordinator.

Monitoring,
Evaluations and Learning (20%)

·       
Advises OHH, other Mission staff, implementing partners
and the personnel of other USG agencies on M&E concepts and processes.

·       
Provides technical guidance to OHH on team
responsibilities for the implementation of the Mission’s Performance Management
Plan.

·       
Advises, trains and mentors Contracting Officer
Representatives (CORs), Agreement Officer Representatives (AORs) and OHH
technical staff on the process of defining measurable indicators and targets to
ensure that activity work plans and monitoring plans include relevant and
effective performance measures to capture results.

·       
Advises implementing partners on developing activity level
monitoring, evaluation and learning plans; recommends the use of specific
measurement techniques and other appropriate tools to capture and report
performance; and reviews and assesses the quality of performance reports and
studies completed by implementing partners.

·       
Coordinates with USAID’s M&E Contractors on the
development, management and maintenance of the PEPFAR M&E and reporting
system.

·       
Works with the HIV/AIDS Unit Leader and senior technical
staff to develop and execute an evaluation plan that complies with the USAID
Evaluation Policy. Advises thematic teams/working groups and technical
specialists on planning, designing and implementing appropriate evaluation
plans.

·       
Coordinates and reviews evaluations and studies conducted
by implementing partners and contractors.

·       
Participates in OHH field monitoring of activities to
ensure data quality.

·       
Manages and/or supports evaluations, assessments, studies,
applied research and learning reviews that require highly technical and
independent analysis and interpretation on a regular and recurring basis, often
on sensitive USAID Mission, interagency and OHH issues.

·       
Guides technical staff in drafting appropriate Statements
of Work for evaluations, participates in and sometimes leads evaluation teams,
and ensures that team comments on draft evaluation reports are reflected in
final evaluation reports.

·       
Facilitates adaptive management of interventions through
rapid feedback and shorter learning loops from studies, data analysis,
evaluations and lessons from other sources.

·       
Manages the Collaborating, Learning, and Adapting (CLA)
components of OHH activities, including evaluation and research activities and
dissemination of results for HIV/AIDS projects.

·       
Organizes brainstorming sessions and consultations with
staff, implementing partners and stakeholders to develop and implement a CLA
agenda for HIV/AIDS-related interventions; identifies mechanisms for
implementing research; and executes plans to manage implementation of research
and evaluation activities and the dissemination of results.

·       
Coordinates with the SI Unit, OHH technical teams and
senior technical staff of other USG agencies to develop, oversee preparation
of, and disseminate the results of public health evaluations such as
Demographic and Health Surveys, AIDS Indicator Surveys, Malaria Indicator
Surveys and Behavior Change Surveillance studies.

·       
Guides and supports the HIV/AIDS Unit in the collation,
prioritization, follow up, and close out of recommendations from research and
evaluations.

Reporting
and Communication (15%)

·       
Prepares data visualizations for public presentations or
inclusion in reports. This includes pie charts, bar graphs and tables and
promoting data use through geographic information systems, innovative graphics
and dashboards.

·       
Contributes to performance monitoring reviews and reports,
PEPFAR reporting requirements, the annual Performance Plan and Report, as well
other reporting requirements using USG-specific systems and tools.

·       
Reviews and comments upon quarterly, semi-annual, and
annual performance reports from implementing partners.

·       
Coordinates with other SI unit members to review results
of public health evaluations such as Demographic and Health Surveys, AIDS
Indicator Surveys, Behavior Change Surveillance and Malaria Indicator Surveys.

·       
Assists in identifying M&E training needs and
participates in planning and delivering training workshops for partners and
stakeholders on the Data for Accountability, Transparency, and Impact system
and District Health Information Software 2.

·       
Provides technical support to the GOU related to the
development, management and continuous upgrade of the National Health
Information System and the central repository (data warehouse) for H1V/AIDS
data. Works with the Ministry of Health to clean data, create secondary
variables, and develop summaries and reports.

·       
Works closely with senior GOU staff to ensure that
national level data are available and reliable.

·       
Liaises with the GOU on and monitors the functionality of
the Electronic Medical Records system.

·       
Engages with interagency technical staff to ensure that
USG data contributes to an accurate picture of the situation on the ground,
that double counting is avoided, and that results are truly attributable to
USAID (and USG) interventions.

·       
Represents USAID in national and international technical
and programmatic meetings and consultations with other social sector donors,
government officials and implementing partners.

·       
Serves as a member of the Mission’s M&E and Learning
group and SI Technical Working Group.

SI
Activity Management (15%)

·       
Serves as Alternate COR for the Mission’s M&E contract
that was designed to facilitate, promote and enhance evidence-based programming
and reporting in Uganda’s health system.

·       
As Alternate COR, and in accordance with the Alternate COR
designation letter from the Contracting Officer, reviews and provides
administrative approval for assigned activities; ensures compliance with audits
and the closure of open recommendations; maintains monthly project financial
management tracking systems; ensures that obligations, expenditures, and budget
pipelines conform to action plans and results; ensures appropriate and timely
incremental funding of activities; and ensures that project activities are in
compliance with USAID regulations.

·       
May serve as AOR/COR or activity manager for one or more
evaluations, assessments or special studies.

·       
Participates as an M&E expert in OHH or cross-cutting
Mission design teams for new projects and activities.

·       
The contractor is eligible for temporary duty (TDY) travel
to the U.S., or to other Missions abroad, to participate in the “Foreign
Service National” Fellowship Program, in accordance with USAID policy.

Qualifications, Skills and Experience:

NOTE:  All applicants must address each selection criterion detailed
below with specific and comprehensive information supporting each item.

·       
The
applicants for the United States US Embassy Project
Management Specialist (Monitoring & Evaluation) job
opportunity should hold a Bachelor’s degree in statistics,
quantitative economics, business statistics, population studies, computer
science, information systems and technology, or medicine and surgery.

·       
Five (5) years of experience providing M&E services in
Uganda or other developing countries, preferably in the field of public health.

·       
Experience developing results frameworks, performance
indicators, and performance management plans’ conducting baseline studies,
evaluations and impact assessments; and conceptualizing and managing research,
analyzing data and disseminating research findings.

·       
Demonstrated track record of increasing responsibility and
experience in the design, implementation and management of data systems and
data analysis using multiple analytical platforms.

·       
Demonstrated knowledge of methods of empirical data collection,
inferential statistical analysis, data visualization and program/project
performance analysis.

·       
Working knowledge of technical and programmatic aspects of
health and HIV/AIDS interventions in a developing country context.

·       
Familiarity with a wide range of issues in the management
of health programs, including program and project design, M&E, program
reporting, health management information systems, local government systems and
community development.

·       
In-depth knowledge of development principles, concepts and
practices, especially as they relate to managing technical and programmatic
aspects of health and HIV/AIDS interventions in a developing country context.

·       
Knowledge and understanding of the economic, political,
social and cultural characteristics of Uganda and the region; development
problems in the HIV/AIDS sector in Uganda and the region; and understanding of
the resources, resource constraints and overall development prospects and
priorities of Uganda and the region.

·       
Knowledge and understanding of the organization and
respective roles of the different levels of the GOU, and especially of the
Ministry of Health, in order to enhance effective communication and build
consensus on program/project/activity strategy and implementation.

·       
Excellent computer skills, including competency in
Microsoft Word and PowerPoint; advanced proficiency in Microsoft Excel; and
competency in statistical and data analysis software such as SPSS, SASS, Stata,
R, Tableau and ArcGIS 10.

·       
Proficiency in database development and data warehousing
using MS Office products and nonproprietary platforms.

·       
Originality and creative thinking to discern data patterns
and create data visualizations.

·       
Excellent writing and presentation skills, including the
ability to communicate technical subjects to nontechnical audiences; develop
precise and accurate factual reports and briefing papers using rigorous
analytical and interpretive skills; and present information, analyses and
recommendations in clear written and oral formats in a timely manner.

·       
Strong interpersonal and team-building skills, including
the ability to work effectively in a multicultural, multi-disciplinary team and
with team members who may have different backgrounds and skill levels.

·       
Ability to respond professionally and in fluid situations
to meet deadlines in the face of competing priorities in a dynamic, fast-paced
environment.

·       
Language Proficiency: Level IV (fluent) English language
proficiency, both oral and written, is required.

How to Apply:

All those interested
in working with the US mission in Kampala should send their applications and
strictly adhere to the following:

·       
A typed
and hand signed (around Section 6 – Declaration) DS-174 Employment Application
for Locally Employed Staff or Family Member (Click
Here; Version Exp. 06/2022). Offerors are required to complete sections
1 through 6. (Make sure to use additional Work Experience pages (Section 4), if
needed, to provide complete work history).

·       
Cover
letter (addressed to the USAID Supervisory Executive Officer) clearly
indicating the position for which you are applying and describing how you meet
the minimum requirements.

·       
Complete
curriculum vitae/resume. In order to fully evaluate your application, the
resume must include:

·       
Paid and
non-paid experience, job title, dates held (month/year). Please specify unpaid
or part time work. Any experience that does not include dates (month/year) will
not be counted towards meeting the solicitation requirements. (NOTE: Resume and
DS-174 work experience should match.)

·       
Specific
duties performed that fully detail the level and complexity of the work.

·       
Education
and any other qualifications including job-related training courses,
job-related skills, or job- related honors, awards or accomplishments.

·       
Name and
contact information (phone and email) of three (3) professional references. At
least one of the references must be a prior or current direct supervisor.

·       
Supplemental
[separate] document specifically addressing each QRF as outlined in the
solicitation.

·       
Copies
of Academic Transcripts

·       
Offers
should be in a standard file type such as Microsoft Word (.doc) or Adobe
Acrobat (.pdf). All should be in one document which should not exceed 10MB.

·       
Submitted
offers and documents become the property of USAID and will not be returned.

Submit Application
To:

Human Resources
Office

By email at
KampalaHR@state.gov

NB: Your
application will be reviewed if you have fulfilled all the requirements
including submission of standard file types such as Microsoft Word (.doc) and
Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple
Attachments) and should not exceed 10MB. Please clearly indicate the position
number and title you are applying for on the DS-174 form.

Deadline: 21^st August 2020

The US Mission in
Kampala provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color religion, sex, national
origin, age, disability, political affiliation, marital status, or sexual
orientation.  The Department of State also strives to achieve equal
employment opportunity in all personnel operations through continuing diversity
enhancement programs.

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