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Procurement Coordinator NGO Job Vacancies - Baylor-Uganda

Job Title:        Procurement Coordinator
Organization: Baylor-Uganda
Duty Station: Kampala, Uganda

About US:
Baylor-Uganda is a private not for profit child health and development organization providing family-centered pediatric HIV/AIDS prevention, care and treatment services, health professional training, and clinical research in Uganda. Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.

Job Summary:   The Procurement Coordinator will develop and monitor the implementation of the procurement cycle policy and guidelines for the timely availability of quality goods works and services at the most competitive prices in line with PPDA and Baylor-Uganda’s mission.

Key Duties and Responsibilities:  
·        Develop and monitor the implementation of Baylor-Uganda procurement policy and guidelines in accordance with national Law (Public procurement and disposal of public assets act).
·        Develop and consolidate Procurement Plans and budget for every financial year and account for expenditures in accordance with approved procurement policy and guidelines of Baylor Uganda donor regulations.
·        Prepare pre-qualification documents, Invite public bidders for pre-qualification exercise and conduct price search and market surveys, then appraise and update the supplier’s shortlist in relation to the findings and the evaluation criteria in a prequalification document in line with the procurement rules and regulations.
·        Prepare bidding documents, invite the shortlisted bidders to submit their proposals and manage the Tender/Bid opening and communication of awards as per procurement rules and guidelines.
·        Prepare and submit quarterly Procurement reports to Contracts Committee and respond to all queries or communications in regard to the reports in line with Baylor-Uganda procurement policy.
·        Organize and manage contract negotiations with shortlisted suppliers to negotiate terms and conditions of contract in line with Baylor–Uganda Contracts.
·        Review and monitor the implementation of a contract management system for the procurement process and provide technical support to user departments in contract management, in line with the Baylor-Uganda procurement policy and guidelines and PPDA regulations.

Qualifications, Skills and Experience:
·        The applicant must hold a University degree in Procurement and Logistics Management with Professional Qualifications (e.g. CIPS).
·        Master’s Degree in Business Administration/ Procurement, with 3-5 years of experience in a busy NGO.
·        At least five years of related work experience
·        You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE).

How to Apply:
Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts. To Apply, click the link below.

Deadline: 2nd August 2020

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