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Administration Jobs - Clerk - East African Community (EAC)


Job Title:    Clerk
Organisation: East African Community (EAC)
Reports to:  SUPREME Programme Manager
Duty Station: Arusha, Tanzania
REF: EAC/HR/2020-21/13
NB: Open to Ugandan Nationals

About US:
The East African Community is a regional intergovernmental organization comprising the Republic of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic of Tanzania, Republic of South Sudan, and the Republic of Uganda with its Headquarters in Arusha, Tanzania. The EAC mission is to widen and deepen economic, political, social, and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade, and investments. This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Kenya, Rwanda, Tanzania, South Sudan and Uganda) to apply for the following position tenable at East African Legislative Assembly.

Job Summary:  The Clerk will be in charge of the day to day management; administrative and procedural affairs of the Assembly.

Key Duties and Responsibilities:  
  • Shall be the Executive officer of the Assembly;
  • Responsible for the day to day administrative work of the Assembly including the convening and facilitation of its meetings, transmission and distribution of documents, recording of proceedings, preparation of all sectoral documentation and facilitation for Members of the Assembly;
  • Responsible for the proper Management of the Assembly's finances and other resources;
  • Prepare the Assembly's procedural documentation including session papers, bills, motions and reports;
  • Draw up Order of business, Agenda and Order Paper for Sittings of the Assembly;
  • Prepare and plan the strategic programme of activities, policy decisions, budget and coordinate general functioning of the Assembly;
  • Act as the Chief custodian of all records and other documents belonging or presented to the assembly;
  • Responsible for the official reports of the Assembly;
  • Ensure that the Assembly's Rules of Procedure are complied with;
  • Provide guidance to Professional Staff of the Assembly; and
  • Carry out such other duties imposed upon him/her by the Treaty and the Rules of Procedure of the Assembly.


Qualifications and Experience:
  • The applicant for the East African Community (EAC) Clerk job must hold a Master’s Degree in Public Administration, Law, Social Sciences or a related field from a recognized institution with specialized training in Parliamentary administration and procedures.
  • At least fifteen (15) years working experience in a similar or related position preferably within a Parliamentary set - up. Should have served for not less than five years at the level of Deputy Clerk.
  • Should have strong pro-active, drafting and organizational skills. Should have good skills in management and the ability to deal with people in different capacities.

Eligibility for applications: Applicants from all EAC Partner States are eligible to apply for the above position.

Fringe Benefits:
The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Equal Opportunity: The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply:
All interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to :
  • Fill in the application form attached (download from here);
  • attach their application letter, a detailed CV, Copies of certified academic certificates, and a copy of National Identity Card or Passport in PDF format scanned in one (1) file.
  • Please quote the respective reference number on both the application letter and envelope.
  • For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.

Please note:
1.         You may submit your application either electronically or in hard copy but not both.
2.         Applications which do not :
    • have EAC application form;
    • indicate nationality and age;
    • have the reference number;
    • or have an application letter attached;
    • have certified copies of their academic degrees and other professional Certificates;
    • or fail to provide three referees will be disqualified.
3.         Only qualified candidates will be contacted
4.         EAC Staff Rules and Regulations preclude considerations of applicants above 55 years of age.

Please note that EAC does not require candidates to pay money for the recruitment process. All invitations for interviews will be done in writing.
A due diligence will be conducted for all successful candidates in respect of their academic certificates (certification by a recognized higher education body in the respective Partner States) and employment records .

The Secretary General
East African Community
P. o Box 1096
Arusha - Tanzania.
Tel: +255 27 2162100
Fax: +255 27 2162190
E-mail: vacancies@eachq.org


Deadline: Friday, 21st August 2020.

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