The Ugandan Jobline

Job
Title:       Personal Assistant to CEO

Organization: Horyal Investments Holding Company Ltd

Duty
Station: Uganda

Reports
to: CEO

About
US:

Horyal Investments Holding Company Ltd has commenced
the process to operationalize a leading new sugar factory at Atiak Uganda, East
Africa. The Factory is  jointly owned by
the Government of Republic of Uganda ,with annual production capacity(APC).
60,000 Tonnes of granular sugar.

Job
Summary:   The Personal Assistant will provide effective secretarial services,
manage the CEOs’ office, and type various documents as directed by the Board of
Directors. .

Key Duties and Responsibilities: 

·      
Typing letters, circulars, briefs, reports, faxes,
memoranda, minutes and keep/file flimsy copies as required.

·      
Take dictation from CEO’s as may be required and
transcribe it into accurate and neat typing

·      
Personally undertake all confidential typing, filing
and photocopying and ensure that such documents are not availed to unauthorized
persons

·      
Keep and maintain an up to date filing system for
all official correspondences under an elaborate

·      
Maintain confidentiality and security of all
documents in the CEO’s office, and retrieve them for only authorized purposes
and persons

·      
Receive, arrange and dispatch all office documents
like faxes and e-mails

·      
Keep all discs for the relevant subject files safely
for easy retrieval.

·      
Take and pass verbal/ telephone messages, make and
record appointments, organize and forward mail for Board of Directors
attention.

·      
Receive/ make telephone calls and reroute them as
required.

·      
Report any mal functioning of the computer /
accessories to the computer supervisor for immediate remedial action.

·      
Coordinate the dairying of appointments and
organizing meetings for the Board of Directors.

·      
Adhere to the company safety, health and environment
regulations in place in order to maintain a neat and safe working environment.

·      
Project and promote a good image of the company
befitting the office of the CEO/Board of directors.

·      
Perform any other related duties as may be assigned
by the CEO/ management from time to time.

Qualifications, Skills and Experience:

·      
The ideal applicant should have Uganda advanced
certificate of education or its equivalent with a diploma in secretarial
studies with a good typing speed of 80/40 wpm and short hand speed.

·      
At least two (2) years working experience as a
secretary in a large and reputable organization.

·      
The candidate should have 27 Years and above

·      
Office practice and records management

·      
Analytical skills

·      
Elementary book keeping skills

·      
Property management skills

·      
Computer skills especially with Microsoft office
packages

·      
Accuracy and quick typing skills, communication and
Interpersonal Ying

How
to Apply:

Interested and qualified candidates please send applications
Email: osh@osh.co.ug

 Please
include title of the positions for which you are applying in the subject line
of the email (only shortlist candidate shall be contacted)

Deadline:
14^th April 2020

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