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Job Title:     Supply Chain Assistant

Organization:
Danish Refugee Council (DRC)

Duty Station:
Uganda

Reports to: Country
Supply Chain Officer

About US:

The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the world.
The aim of DRC is to protect refugees and internally displaced persons (IDPs)
against persecution and to promote durable solutions to the problems of forced
migration, on the basis of humanitarian principles and human rights. DRC works
in accordance with the UN Conventions on Refugees and the Code of Conduct for
the ICRC and NGOs in Disaster Relief.

Job Summary:  The Supply Chain
Assistant – Procurement main objective is to provide administrative and/or
technical logistics and procurement support, ensuring efficient and effective
procurement implementation and smooth running of procurement operations
according to DRC’s internal and donor procedures, as per the Operations
Handbook and Quality Standards contained within.

Key Duties and Responsibilities: 

 Administration

·       Ensure that all orders are tracked from point
of planning and request through to final receipt.

·       Prepare the relevant documents for the
procurement of goods and services

·       Participate in evaluation of bids and
proposals and make sure the bids evaluation report, technical evaluation,
minutes of negotiations and negotiated contract in selection of consultants
contain all the facts and information required to justify the recommendations
made in the report.

·       Raise payment requests for processing and
track all payments requested in the Payment Tracker sheet of the PRTT to be
circulated weekly to Finance and Head of Support Services.

·       Participate in the joint verification of
procured goods and equipment and to ascertain the items conformity to Technical
Specifications and Quantities.

·       Check that all assets old and new are
properly recorded and tagged.

·       Perform the physical asset check

·       Overseeing deliveries to and dispatches from
DRC warehouses and effecting the necessary documentation.

·       Maintaining good communications with
warehouse staff in other DRC locations and partner organizations

·       Correctly apply ERP supply chain processes.

·       Monitor the supply market trends for updated
information such as changes in market price, new products, and additional
suppliers.

·       Ensure any new suppliers are vetted according
to DRC policies and updated on the Country supplier database, capturing
comments on performance and contracts issued.

·       Ensure feedback from Program colleagues with
respect to contractor performance is captured on the DRC vendor master database
and is uploaded onto the DRC Uganda cloud based SharePoint archive system.

·       Enforce a zero-tolerance policy regarding
corruption and contribute to ensuring complaints are recorded and investigated
appropriately, in line with the DRC Code of Conduct and Accountability
Framework.

·       Adhere to DRC Code of Conduct and DRC
specific procurement procedures within the Supply Chain department

Fleet management

·       Assist with Fleet Management tasks as needed

·       Updating daily vehicle movement schedule and
records and assigning of all mechanical transport as required.

·       Compile regular fuel consumption reports and
monthly vehicle utilization analysis

Qualifications, Skills and Experience:

·       The ideal applicant must hold a Diploma or
equivalent professional qualification in Business Administration or Supply
Chain/Logistics Management.

·       CIPS certification is considered an asset

·       Excellent communication skills in English is
required

·       Fluency in English and other local languages
in the area of implementations an advantage

·       At least one year of relevant work
experience.

·       Experience in administrative tasks, including
filing systems.

·       Excellent IT skills, including experience in
operating an ERP supply chain system

·       Experience in supply chain management
including procurement, transport and distribution, warehouse and stock
management

·       Experience with standard procurement
procedures and documentation.

·       Experience with construction and site project
management

·       High integrity, pro-active, stable, robust
character and a good team-player

·       Highly motivated, results-oriented, and with
well-developed problem-solving skills

·       Excellent communication skills

·       Excellent analytical and negotiation skills

·       Proven commitment to accountability practices

·       Proven ability to prioritize tasks, meet
deadlines, and work with limited supervision

·       Advanced English proficiency

·       Fluency in local language.

How to Apply:

All Interested
candidates who meet the required qualifications and experience please submit
updated CV and cover letter explaining their motivation and why they are suited
for the post.

Click Here

Deadline: 13^th
March 2020

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