Financial Management Assistant Job Careers – Ministry of Agriculture, Animal Industry and Fisheries

Job Title:  ACDP
Financial Management Assistant

Organization:  Ministry of Agriculture, Animal Industry and

Duty Station:
Entebbe, Uganda

Reports to:   Financial Management Specialist      

About US:

The Government of
the Republic of Uganda through the Ministry of Agriculture, Animal Industry and
Fisheries (MAAIF) applied for financing from the World Bank towards the cost of
the Agricultural Cluster Development Project (ACDP) and intends to apply part of
the proceeds for the Recruitment of additional staff for the Agriculture
Cluster Development Project (ACDP).

About The Project:

The Government of
Uganda has received a credit from the International Development Association
(IDA) towards the cost of the Agriculture Cluster Development Project (ACDP).
The project is designed to: (a) raise both productivity and overall production
of maize, beans, cassava, rice and coffee in 12 selected high potential
agricultural areas in Uganda termed “clusters;” and (b) improve the
effectiveness of the marketing chains for these commodities.

Job Summary:    The
objective of this assignment is to assist the Financial Management Specialist
on all aspects of project financial management, administration accounting and
reporting within the IST.

Key Duties and Responsibilities: 

·       To Ensure that all payments for the project
are made and recorded in accordance with the approved budgeted/planned and the
laid down accounting procedures and operational guidelines including those in
the Project Implementation Manual (PIM) with guidance if the Financing

·       To ensure that all the payment vouchers are
adequately supported with appropriate source documentation, duly authorized for
payment a property filed to facilitate easy retrieval and reference

·       Collation of all documents covering financial
transactions of the project on daily basis and preparing them for the Project’s
authorizing process;

·       Updating the financial ledgers and generate
pre-set financial reports on monthly basis by the 15th of each following month;

·       To ensure that approved bank accounts are
maintained at adequate levels to enable scheduled payments to be made without
delay, undertake timely cash flow projections and to observe good treasury and
cash management practices.

·       Maintaining and updating all required
financial records, including cashbooks, ledgers, commitment registers, contract
registers and fixed assets registers.

·       Preparing monthly/financial reports in line
with Financial and Accounting Regulations and International Accounting
Standards (IASs).

·       To Ensure that all the project fixed assets
are correctly identified and physical verifications carried out on a regular
basis to ascertain existence and condition (s) and that all fixed assets are
adequately insured.

·       Performing any other tasks as may be assigned
by Financial Management Specialist from time to time.

Performance Indicators

·       All payments made and recorded in accordance
with the approved budget and laid out accounting procedures

·       Payment vouchers adequately supported with
appropriate source documentation.

·       All documents covering financial transactions
for the project collated and prepared for authorization.

·       Financial ledgers updated and pre-set
financial reports generated.

·       Approved Bank accounts maintained at adequate

·       All financial records updated and maintained.

·       Monthly financial reports prepared in line
with Financial and Accounting Regulations.

·       Project assets identified and verified on a
regular basis.

Qualifications, Skills and Experience:

·       The ideal applicant should be in possession
of an Honors Bachelor’s degree in any of the following fields: Commerce
(Accounting), Finance, Business Administration (Accounting) or any other
related field majoring in Accounting from a recognized institution. A Post
Graduate Diploma or a higher qualification in the relevant field above will be
an added advantage.

·       Must have completed at least stage two of the
accreditation to Professional Accountancy bodies such as ACCA, CPA, CMA, CFA;

·       Computer literacy with knowledge of use of
accounting software applications;

·       Knowledge of IFMS is an added advantage

·       At least three (3) years’ experience of
Finance and Accounting experience.

·       Experience in public sector and donor funded
projects will be an added advantage.

How to Apply:

All suitably
qualified candidates are encouraged to apply.

The short listing
shall be conducted in accordance with the World Bank’s Guidelines: Selection
and Employment of providers (under IBRD Loans and IDA Credits & Grants) by
World Bank Borrowers (Jan 2011) Consultants Guidelines.

Sealed Expression of
Interest (application letters, curriculum vitae and copies of the academic
documents) should be submitted to the address below .Please indicate the
position being applied for on top of the envelope.

Address: The
Permanent Secretary

Ministry of
Agriculture, Animal Industry, and Fisheries

Procurement and
Disposal Unit Office,

Plot 16-18, Lugard

P.O. Box 102,
Entebbe – UGANDA.

Email address:

Deadline: 10th March 2020

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