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US Embassy Travel Assistant Jobs - United States Embassy / Mission


Job Title:         Travel Assistant
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Open to: Current Employees of the Mission - All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or Declared Members of Household (MOHs) - All Agencies
Position Number: Kampala-2019-045

About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:
  • United States Agency for International Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps

Key Duties and Responsibilities: 
  • Assists travelers making travel arrangements to include making recommendations, consistent with all travel regulations and post guidance, about travel routes, lodging options, per diem allowances, mixed transport options, etc. 
  • Guides US Government direct hire staff about their travel related entitlements and ensures that their travel authorizations conform to the regulations. 
  • Coordinates with the Travel Agent/Contractor and Customs & Shipping staff to ensure that travel related permissions/formalities (visas, medical, time, etc) are adhered to.
  • Works with Travel Agent/Contractor to ensure that tickets are issued for properly approved travel authorizations.
  • Updates and maintains record keeping to support validation and research needs, with a focus on soft copy record keeping wherever possible. 
  • Working with relevant Management Section staff, maintains appropriate contacts with travel vendors.
  • Coordinates with relevant staff to ensure that the travel needs of Mission visitors are appropriately serviced.


Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
  • The applicants for the United States US Embassy Travel Assistant job opportunity should have completed two years of general college studies
  • At least three years of experience in travel reservation, event coordination, accounting, or voucher examining
  • Practical knowledge of general accounting principles and excellent customer service. Excellent knowledge of travel sector issues inside Uganda and internationally .
  • English Level IV (fluent) Writing, Speaking and Reading is required.
  • Proven ability to interact with tact and diplomacy with all levels of Mission personnel
  • Articulate complex issues both orally and in writing
  • Interpret and apply technical regulations
  • Work in a pressurized environment
  • Meet deadlines
  • Competently navigate around MS Word, MS Excel and MS Access
  • Work independently on routine matters
How to Apply:
All those interested in working with the US mission in Kampala should send their applications online at the link below.


Deadline: 21st November 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline





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