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Job Title:          3 Business Support Assistant (Support
Services)

Organization:  World
Food Program

Duty Station:   Uganda

VA No.               107675

GRADE:               SC6

About WFP:

United Nations World Food Programme (WFP) is the world’s largest
humanitarian agency, fighting hunger worldwide. The mission of WFP is to help
the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide
to ensure that no child goes to bed hungry and that the poorest and most
vulnerable, particularly women and children, can access the nutritious food
they need. In emergencies, WFP gets food to where it is needed, saving the
lives of victims of war, civil conflict and natural disasters. After an
emergency, WFP uses food to help communities rebuild their lives. On average,
WFP reaches more than 80 million people with food assistance in 80 countries
each year. The organization has the global footprint, deep field presence and
local knowledge and relationships necessary to provide access to food and
contribute to lasting solutions, especially in many of the world’s most remote
and fragile areas.

Job Summary:  The Business Support Assistant is to deliver
standard business support processes of WFP operations in Mbarara Area
Office. 

Key Duties and Responsibilities: 

·        
Preparation of monthly fuel reports and monthly
Fleet waiver reports

·        
Monitor Satellite office stationery and
preparation of quarterly requests for stationery;

·        
Prepare all payments vouchers and any other
required documents and enter them in WINGS.

·        
Follow up and update on all rental obligations
of the satellite Office including ensuring timely payments and regular
inspection of facilities

·        
As a Bank Agent ensure confidentiality on cash
transaction between bank and office. Maintain minimal cash balances in the
office.

·        
Update Mbarara Area office with monthly
Expenditure reports and ensure compliance during financial transactions.

·        
Support the SO on any procurement related
activities that may be required;

·        
Respond to HR queries and follow up actions, to
ensure consistent and high quality HR services.

·        
Liaise with HR Business Partner at Mbarara Area
Office on HR related matters, i.e. contract management, monthly attendance and
any other benefits

·        
Provide administrative support in various HR
activities including on boarding of new staff.

·        
Support staff deployment to facilitate efficient
HR service delivery.

·        
Monitoring staff official business trips ;

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

·        
Understand and communicate the Strategic
Objectives: Helps teammates articulate WFP’s Strategic Objectives.

·        
 Be a
force for positive change: Suggests potential improvements to team’s work
processes to supervisor.

·        
 Make the
mission inspiring to our team: Explains the impact of WFP activities in
beneficiary communities to teammates.

·        
 Make our
mission visible in everyday actions: Articulates how own unit’s
responsibilities will serve WFP’s mission.

People

·        
Look for ways to strengthen people’s skills:
Trains junior teammates on new skills and capabilities.

·        
 Create an
inclusive culture: Seeks opportunities to work with people from different
backgrounds.

·        
 Be a
coach & provide constructive feedback: Serves as a peer coach for
colleagues in same area of work.

·        
 Create an
“I will”/”We will” spirit: Tracks progress toward goals and shares this
information on a regular basis with supervisor.

Performance

·        
Encourage innovation & creative solutions:
Explores ways to consistently be more efficient and accurate in own areas of
work and shares new methods of work with colleagues.

·        
 Focus on
getting results: Focuses on getting results and tracks trends in completion
rates for own tasks to identify opportunities for efficiency.

·        
 Make
commitments and make good on commitments: Takes responsibility for own tasks
and notifies supervisor as soon as possible of potential delays in meeting
deadlines or commitments.

·        
 Be
Decisive: Independently decides what action to take when faced with critical
choices in the workplace or in dangerous situations in the field.

Partnership

·        
Connect and share across WFP units: Suggests
opportunities for partnering with other units to supervisor.

·        
 Build
strong external partnerships: Identifies opportunities to work with colleagues
and partners in the field towards common goals.

·        
 Be
politically agile & adaptable: Develops an understanding of the value of
WFP’s teams and external partners in fulfilling team’s goals and objectives.

·        
 Be clear
about the value WFP brings to partnerships: Aligns own activities with
supervisor’s priorities to fulfill internal and external partner needs.

Qualifications, Skills and
Experience:

·        
The ideal candidate must hold a Bachelor’s
degree in Social Work and Social Administration, Social Sciences, Development
Studies, Education, Human Resources, or any other related field, obtained from
a recognized institution.

·        
At least 2 Years of working experience with at
least one 1 year of HR and Administrations support in a reputable organisation

·        
 Highly
proficient in the use of office equipment and computer software packages, such
as Microsoft Word.

·        
Knowledge of work routines and methods to
complete processes under minimal supervision

·        
Fluency in both oral and written English.

How to Apply:

All candidates who desire to join
the United Nations World Food Programme are encouraged to submit their
applications online at the link below.

Click
Here

Deadline:   17th November 2019 by
5:00 Pm

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