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Human Resource Coordinator NGO Careers - Plan International


Job Title:      Human Resource Coordinator
Organization: Plan International
Duty Station: Uganda
Reports to: Country HR/OD Manager

About US:
Plan International was founded over 75 years ago and is one of the oldest and largest children’s development organizations (non-profit / INGOs) in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan's vision is of a world in which all children realize their full potential in societies that respect people's rights and dignity. Plan is independent, with no religious, political or governmental affiliations.

Job Summary:  The Human Resource Coordinator will provide support to line managers align HR practices and systems for staff in order to deliver the objectives and add value to the Emergency Response and Country Office. This position supports and contributes in the implementation of the HR strategy.

Key Duties and Responsibilities: 
HR Operations Management:
  • Measures and monitors existing HR policies and procedures
  • Maintain in depth knowledge of legal, National and International requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance.
  • Provide HR Policy guidance and interpretation to line management and  build the capacity of line management to understand and implement organizational policies and procedures
  • Communicate and support development of mechanisms that facilitate adoption of organizational culture and values by employees
  • Provide day to day performance management guidance to line management (coaching, counselling, career development, disciplinary actions).
  • Works closely with line management and employees to improve work relationships, increase productivity and retention
  • Coordinate specific projects as determined in the annual HR operational plan and contribute to functional and cross-functional initiatives.
HR coordination for the Emergency Response
  • Ensure the staff welfare and benefits for the Response Team are running as required - medical insurance schemes are running smoothly and serving staff needs
  • Ensure related information is updated  always and respective functions are up to date – IT, Payroll, Administration
  • Participate in periodical reviews of HR  policies and strategies and employee opinion surveys and make recommendations for the better  running of the department
  • Manage all HR correspondences related ensuring response deadlines are met
  • Ensure all documentation related to area of responsibility is filed and maintained
  • Reporting for the department- monthly, quarterly and annual
Recruitment and selection
  • Manage  the recruitment and selection process in collaboration with the Recruitment office and –work with line managers to develop JDs, advertising new positions, shortlisting, screening and interviewing
  • Manage and coordinate the recruitment schedules and actual interviews
  • Process all documentation and appointment letters for all new staff and ensure onboarding as per the policies and procedures
  • Organize and coordinate an effective orientation and induction for staff on ground in line with the HR orientation policy
  • Ensure technical orientation is taking place for staff with their managers
Learning & Development:
  • Talent management and succession planning
  • In coordination with CHRM and line managers, identify training needs for various categories of staff, and participate in the design of in-house staff training programs.
  • Coordinate and support the implementation of appropriate learning initiatives as per  existing Training Plans and Policies.
  • Work hand-in hand with the ERM and CHRM to ensure the talent management program is running for the Emergency Response.
  • Ensure updated succession plans at all times for the recommended categories.
  • Maintain database of organizations that can offer various types of professional development.
Change Management
  • Build capability of employees and managers to respond to and manage organizational changes
  • Support line managers to review processes and systems and initiate changes to improve work effectiveness.
  • Ensure Transition preparedness and change management trainings take place for the  Response team.
  • Support managers implement, track and assess on-going changes. (change portfolio management)


Qualifications, Skills and Experience: 
  • The applicant for the Plan International Human Resource Coordinator job should preferably hold a Bachelor’s degree in Human Resource management or related field.
  • Post graduate diploma or masters in Human resource management
  • Excellent technical knowledge on general HR areas particularly Emergency Response complexities
  • Knowledge of operationalizing HR in a busy NGO environment
  • First hand experience and knowledge of working in developing country
  • Excellent written and spoken English skills
  • Proven skills in the full range of general HR needs including data management, recruitment, pay and employee relations is essential
  • Staff wellbeing and engagement experience
  • Communication – excellent negotiation and influencing skills in multi-cultural contexts


Behaviours
  • Behaves consistently in approach to work and decision-making
  • Strongly drives performance forward in area of the business for which they are responsible together with the team
  • Sets a strong learning culture in their part of the organisation
  • Remains calm and positive under pressure and in difficult situations
  • Aware of impact on others and adjusting own behaviour accordingly
  • Tolerant of difference - cultural sensitivity in relation to its impact on HR

How to Apply:
All suitably qualified candidates should apply online at the link below.


Deadline: 18th September 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




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