The Ugandan Jobline

Job Title:  Administrative
Assistant

Organisation: Mott
MacDonald

Duty Station:
Uganda

About US:

 Mott MacDonald
is a leading, employee-owned global management, engineering and development
consultancy with £1 billion revenue and more than 14,000 staff working in 140
countries for both the public and private sectors. Our International Development
Services Unit, IDS, operates portfolios within the international development
sectors of Environment, Climate, Water, Roads, Rural & Urban Development,
Education, Health, Social and Economic Development in over 40 countries.
Together we implement and manage projects in developing countries and emerging
economies around the world, supporting national governments and municipalities
in policy, planning, project design and delivery. We are committed to support
the United Nations Sustainable Development Goals and to provide our expertise
to improve the lives of people in need.

About SESIL Programme:

SESIL (Strengthening
Education Systems for Improved Learning),is an education programme designed to
improve the quality and equity of measurable learning outcomes at lower primary
level in Uganda.  SESIL will do this by
strengthening the systems needed to manage and raise the performance of four
key drivers of learning outcomes: teachers, schools, districts, and assessment
and examinations.

Job Summary:  The role of Administrative Assistant will sit
within the “Programme Management & Administration Team’ which is
responsible for ensuring that all financial, operational and administrative
aspects of SESIL run effectively.

Key Duties and Responsibilities: 

Procurement

• Provide support to the procurement activities;
• Liaise with finance team on payments to vendors/suppliers;
• Monitor and keep accurate records of the Project Asset &
  Inventory Registers;
• Support the delivery arrangements of all goods including printed
  materials;
• Establish a good working relationship with suppliers, including the
  establishment of maintenance agreements for items such as generators, ICT
  equipment etc.

Events and
Logistics

• Supporting the Technical Team in the organisation of events,
  meetings and workshops;
• Administer finances at events, in accordance with Mott MacDonald
  Finance procedures, when required;
• Liaising with hotels and accommodation providers;
• Support in the effective mobilisation of international staff and
  sub-consultants coming from overseas, including:
• Communications with UK team members for support with visa
  applications, flight bookings, and security briefings;
• Management and timely communication of local arrangements such as
  airport transfers

Qualifications, Skills and Experience: 

• The applicant should have proven experience and qualifications in an
  administrative or operations role;
• Experience handling logistical challenges in Uganda and in
  negotiating to ensure efficient use of resources;
• Experience of organising events – managing bookings, invitations,
  advertising, printing, and on-the-day requirements;
• Excellent written and spoken communication skills in English;
• Willingness to be pro-active, responsive and flexible to the
  changing requirements of the project;
• Excellent IT skills and confidence in Outlook, MS Word, Excel and
  PowerPoint;
• Ability to coordinate various activities at the same time;
• Ability to work quickly and effectively under pressure;
• A team player with experience of working within team hierarchies and
  towards the common vision of a programme;
• Ability to liaise with UK-based staff in English by email and
  telephone.

Desirable

• Experience of working on donor-funded programmes in multi-national
  teams;
• Ability to draft letters in English;
• Ability to draft processes and procedures in English

How to Apply:

All suitably
qualified and interested candidates are invited to apply direct via the careers
website of Mott MacDonald at the web lick below. Please create an account and
submit a curriculum vitae and application letter.

Click
Here

Deadline: 17^th September 2019

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