UN Procurement Associate (Food Commodities) Job Careers – United Nations World Food Programme (WFP)

 Procurement Associate (Food

Organization: United
Nations World Food Programme (WFP)

Duty Station: Kampala,

Reports to:
Head of Unit or Procurement Officer

Grade: G6

About US:

The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.

Job Summary:  The Procurement Associate (Food Commodities)
will ensure that appropriate items are available to WFP in support of ites
programmes (operations) in a timely and cost-effective manner. This position is
required to handle the procurement of an increasing number of civil works and
large value service contracts. He/She will demonstrate responsibility and
initiative to respond independently to queries and problems with only general
guidance. The position requires judgment in dealing with unforeseen problems on
a daily basis  a level of expertise and
knowledge to adapt and contribute to the development of systems and processes
to continually improve the level of support provided to client units. He/She
will supervise, provide technical advice, coach and coordinate a team of
support staff.

Key Duties and Responsibilities: 

  • Provide operational coordination and
    administrative services, to support procurement projects and activities,
    following standard processes and contributing to the effective procurement
    of food commodities.
  • Identify and recommend potential
    suppliers, and compile data/documents to support the selection of
    suppliers, ensuring standard processes are followed.
  • Review, record and prioritise purchasing
    requests, and provide support to requisitioners, in order to support the
    procurement of appropriate goods and services, at lowest cost to WFP.
  • Contribute to negotiations with new
    suppliers on terms and conditions of orders, alongside a senior officer,
    in order to obtain the best terms and lowest costs for WFP.
  • Prepare Purchase Orders, contracts and
    any supporting documentation for approval by the appropriate stakeholder,
    and approve purchases within delegated authority, to enable the swift
    purchase of goods and services.
  • Resolve issues related to delivered
    goods, using initiative, liaising with all parties and following standard
    processes, to ensure timely and accurate resolution of problems.
  • Research, collect and analyse data in
    order to produce reports to enable informed decision-making by Procurement
    Officers, and consistency of information presented to stakeholders.
  • Manage updates and further develop
    databases and records, to ensure information is accurate, organised, and
    available for others to access, and supports reporting requirements.
  • Maintain relationships with internal
    counterparts, to support the alignment of procurement activities with
    wider programmes and ensure a coherent approach to meeting food assistance
  • Supervise the work of support staff,
    providing practical advice and guidance, to ensure individual and team
    objectives are delivered to agreed standards and deadlines.
  • Follow standard emergency preparedness
    practices to support WFP to quickly respond and deploy food and needed
    resources to affected areas at the onset of the crisis.

Qualifications, Skills and Experience:

  • The ideal candidate for the United
    Nations UN World Food Programme (WFP) Procurement Associate (Food Commodities)
    job placement should a Bachelor’s degree or its equivalent obtained from a
    recognised education institution in any of the following areas:
    Procurement, Finance, Economics, Business Studies or related area;
  • A minimum of six (6) years in reputable organisations
    in the above areas;
  • Proficiency in both oral and written
  • Good working knowledge and experience
    using MS Office Applications;
  • Demonstrable familiarity with locally
    purchased commodities/goods/services (e.g. cash based, in-kind donations)
  • Experience in conducting supplier
    research and co-ordinating with retailers, wholesalers and traders;
  • Demonstrated knowledge of procurement
    processes and linkages with other operators (e.g. Logistics).
  • Demonstrated familiarity with locally
    purchased commodities/goods/services (e.g., cash based, in-kind
  • Experience conducting supplier research
    and coordinating with retailers, wholesalers and traders.
  • Demonstrated knowledge of procurement
    processes and linkages with other operations (e.g., logistics).


  • Tendering and Contracting: Displays basic understanding of
    processes to support the contracting/tendering implementation at WFP by
    collecting necessary information.
  • Vendor Management: Leverages basic understanding of
    business needs to define vendor requirements and selection criteria.
  • Commodity and Product/Service
    handles products/services based on an understanding of sources,
    technologies, properties, and public procurement principles/practices.
  • Systems & Reporting: Demonstrates strong understanding of
    procurement systems, Corporate operating System and tools to conduct range
    of analyses and generate reports to drive decision making.
  • Ethics and Compliance: Maintains accurate records of
    activities in line with compliance standards to increase ease of response
    to basic audit queries.

NB: Female
applicants and qualified applicants from Uganda with Ugandan Nationality are
especially encouraged to apply

How to Apply:

All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.


Deadline: 22nd August 2019

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