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Job Title:    Human Resources
Assistant

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Job Opening Number: RSCE/TJO/014/07-2019

About RSCE:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.

Key Duties and Responsibilities: 

Administration of entitlements

• Assist in the preparation of staff
  members’ entitlements including claims, danger pay, daily subsistence
  allowance, mission subsistence allowance for Government Provided Personnel
  and Individual Uniformed Personnel, volunteer living allowance and any
  other allowances for payments in conformity and adherence to applicable
  United Nations policies e.g. staff rules, financial regulations and rules,
  ST/AI issuances or practices, IPSAS policy framework etc.
• Process the entitlements, benefits and
  payroll for the international and national civilian staff and non-staff on
  behalf of the Client Missions and/or the RSCE, as well as claims for
  official travel and expense reimbursements.
• Assist in managing the Service Line as
  appropriate in the business processes related to payroll, leave
  entitlements, contract extensions, other entitlements, separations and
  final payments for civilian staff, non-staff and uniformed personnel.
• Assist in the processes related to the
  on-boarding, travel arrangements, payment of settling-in grants, check-in,
  check-out and separation activities for civilian staff, uniformed personnel
  and non-staff, as well as the installation and repatriation of recognized
  dependents. 
• Process and administer end to end
  entitlements and benefits of International staff members in the RSCE in an
  efficient and timely manner, i.e., Administration of Personnel Contracts,
  Personnel administration of movements, Time Management and Separations.
• Advise internal and external clients on
  Benefits and Entitlements, Staff Rules and Regulations and HR guidelines
  and promotes a collaborative and client-oriented approach.
• Review and process requests for
  entitlements and claims.
• Assist the service line with the
  administration and certification on the processing of benefits and
  entitlements processes in compliance with the Rules and Financial
  framework.
• Determine and process financial
  entitlements related to appointments, reassignments, ongoing entitlements
  and salaries.
• Accurate and complete submission of
  claims and entitlements.
• Perform HR Administration of Benefits
  and Entitlements in UMOJA, maintains UMOJA entitlements and HR local
  contracts and administration roles.
• Assist in the review and processing of
  data pertaining to conditions of service.
• Resolve queries escalated in iNeed in
  UMOJA.

General

• Provide general office support services;
  drafts and/or processes a variety of correspondence and other
  communications.
• Sets up and maintains reference
  files/records (electronic and paper).
• Schedule appointments/meetings, monitor
  deadlines, etc.
• Research on a range of HR related issues
  and assist in the preparation of notes/reports.
• Maintain automated database containing
  HR related statistics and prepare periodic reports.
• Assist in the preparation of necessary
  documentation for distribution to various offices, departments and
  overseas offices.
• Perform a variety of administrative
  duties (e.g. leave recording, request for office supplies and equipment,
  etc.).

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations Regional Service Centre
  Entebbe (RSCE Human Resources Assistant job placement should hold a High
  School Diploma
• Technical or vocational certificate in the field of human resources
  management or business administration is highly desirable.
• Proven knowledge of SAP and/or UMOJA is desirable.
• At least four years of experience in human resources management,
  administrative services or related area is required.
• Experience in application of UN Staff Rules and Regulations related
  to Human Resources Management in an operational environment is desirable,
  including administration of a broad range of entitlements and benefits
  using SAP or Umoja.
• Working experience in an International Organization in human
  resources management is desirable.
• Languages: Fluency
  in English or French, (both oral and written) is required; knowledge of
  the other is desirable. Knowledge of another official United Nations
  language is an advantage.

Competencies:

• Professionalism:
  Knowledge of human resources policies, practices and procedures and
  ability to apply them in the Service Line. Staff Rules and Regulations,
  respective administrative instructions and information, human resources
  policies, process pre-requisites, standard operating procedures. Shows
  pride in work and in achievements; demonstrates professional competence
  and mastery of subject matter; is conscientious and efficient in meeting
  commitments, observing deadlines and achieving results; is motivated by
  professional rather than personal concerns; shows persistence when faced
  with difficult problems or challenges; remains calm in stressful
  situations. Takes responsibility for incorporating gender perspectives and
  ensuring the equal participation of women and men in all areas of work.
• Teamwork: Work
  collaboratively with colleagues to achieve organizational goals;
  willingness to learn from others, ability to develop and maintain
  effective work relationships with supervisors and colleagues, shares
  credit for team accomplishments and accepts joint responsibility for team
  shortcomings.
• Client Orientation:
  Considers all those to whom services are provided to be
  “clients” and seeks to see things from clients’ point of view;
  Establishes and maintains productive partnerships with clients by gaining
  their trust and respect; Identifies clients’ needs and matches them to
  appropriate solutions;
• Monitors ongoing developments inside and outside the clients’
  environment to keep informed and anticipate problems; Keeps clients
  informed of progress or setbacks in projects; Meets timeline for delivery
  of products or services to client.

How to Apply:

All suitably
qualified and interested Ugandan candidates should send their applications with
the following documents:

• The United Nations Personal History form
  (P-11), Download Here;
  This should be signed
• Proof of required academic certificates
  i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
• Latest performance evaluation reports /
  appraisals

The applicants with
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: rsce2-recruitment@un.org

Deadline: 8^th July 2019

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