The Ugandan Jobline

Job Title:        Human
Resources Associate

Organization: United
Nations Entity for Gender Equality and the Empowerment of Women (UN Women)

Duty Station: Kampala,
Uganda

Reports to: Regional
HR Specialist

About US:

The United Nations
Entity for Gender Equality and the Empowerment of Women (UN Women), grounded in
the vision of equality enshrined in the Charter of the United Nations, works
for the elimination of discrimination against women and girls; the empowerment
of women; and the achievement of equality between women and men as partners and
beneficiaries of development, human rights, humanitarian action and peace and
security. UN Women provides support to Member States’ efforts and priorities in
meeting their gender equality goals and for building effective partnerships
with Government, civil society and other relevant actors.

Job Summary:  The Human Resource (HR) Associate is
responsible for administratively and logistically supporting the recruitment
and placement, administration of benefits and entitlements of staff and local
external contractors, other HR administration issues and separation of
personnel.

Key Duties and Responsibilities: 

Administer and
implement HR strategies and policies in CO in full compliance with UN Women
rules, regulations, and HR policies and guidelines:

• Provide general, standard information to the management and staff on
  HR strategies, rules and regulations;
• Identify ways in which the administrative needs can be met within
  existing policies; interpret processes and procedures, anticipate and
  manage operational requirements;
• Prepare written response to queries concerning HR related matters.

Provide HR
administrative and logistical services to CO and region in full compliance with
UN Women rules, regulations, and HR policies and guidelines:

• Process, draft, edit, proofread and finalize for approval a variety
  of correspondence and other communications; maintain files/records,
  monitor deadlines;
• Provide administrative coordination in the extension of contracts,
  processing of national benefits and allowances, and entitlements, and
  renewal of UNLPs and visas;
• Input and track all transactions related to positions, recruitment,
  benefits, earnings/deductions, retroactivities, recoveries, adjustments
  and separations through Atlas;
• Facilitate responses to audit findings and recommendations;
• Assume overall responsibility for leave management; record
  management;
• Validate and coordinate local payroll and related issues;
• Facilitate staff separation process;
• Create/update entries of vendors and POs in ATLAS system.

Facilitate and
coordinate recruitment processes in full compliance with UN Women rules,
regulations, and HR policies and guidelines:

• Draft job descriptions and vacancy announcements; assist in
  reviewing and processing requests for classification;
• Screen candidates and facilitate and participate in interview panels
  as necessary;
• Prepare recruitment recommendations/supporting documentation for the
  Central Review Board (CRB);
• Prepare position establishment, liaise with headquarters and assure
  that action is completed;
• Provide regular recruitment status reports;
• Provide advice to local recruitment in programmes/projects when
  necessary.

Provide
administrative support to staff performance management and learning and
development in full compliance with UN Women rules, regulations, and HR policies
and guidelines:

• Keenly monitor compliance with the performance appraisal review in
  the office and staff learning and development;
• Facilitate the preparation of Office learning plan and individual
  learning plans in consultation with the HR Specialist;
• Coordinate the implementation of wider office learning plan.

Maintain data in
relation to HR in full compliance with UN Women rules, regulations, and HR
policies and guidelines:

• Maintain and update internal database and files on administrative HR
  matters in a confidential and secure manner;
• Coordinate the completion and accuracy of monthly personnel
  validation process;
• Generate a variety of standard and non-standard statistical and
  other reports from various databases.

Facilitate
knowledge building and knowledge sharing globally:

• Organize training courses, workshops, information sessions,
  orientations and consultations for staff;
• Provide a synthesis of lessons learnt and best practices in HR
  administration;
• Liaise with HR headquarters in HR administration and staffing to
  disseminate information on a variety of HR matters.

Key Performance Indicators:

• Timely and accurate HR administration;
• Timely and accurate organization of recruitments;
• Timely and accurate information provision to staff on HR administrative
  and benefit and entitlement issues;
• Timely administrative service delivery to the CO;
• Up-to-date and secure databases, files and records.

Qualifications, Skills and Experience:

• The ideal applicant for the United Nations UN Women Human Resources
  Associate job placement should have completed secondary education. A
  Bachelor’s degree in HR, Business or Public Administration is an asset.
• Six years of relevant experience in office administration and/or
  human resource management;
• Experience in the usage of computers and office software packages
  (MS Word, Excel, etc.) and experience in handling of web-based management
  system.
• Language: Fluency
  in English is required; Knowledge of the other UN official working
  language is an asset.

Competencies

Core Values:

• Respect for Diversity;
• Integrity;
• Professionalism.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional
Competencies

• Strong knowledge of HR administration, processes and policies;
• Ability to administer and execute administrative processes and
  transactions;
• Ability to handle information of a confidential nature;
• Ability to provide inputs to business processes re-engineering,
  implementation of new systems;
• Good quantitative skills; ability to produce reports;
• Strong IT skills.

How to Apply:

All suitably
qualified and interested candidates who so desire to join the United Nations
Entity for Gender Equality and the Empowerment of Women (UN Women) in the
aforementioned capacity should endeavor to Apply Online by Clicking on the link
below. Please further review job requirements and if competent Click Apply Now.

Click Here

Deadline: 18^th June 2019

For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs