Earn over 18,000 US Dollars as Administrative Assistant – Makerere University School of Public Health

Job Title:   Administrative Assistant

Organisation: Makerere
University School of Public Health

Project Name: Centre
for Tobacco Control in Africa (CTCA)

Funding Source: Bill and Melinda Gates Foundation

Duty Station: 
Kampala, Uganda

Reports to:
Senior Program Officer Finance and Administration

Salary: $18,000
US Dollars

About US:

Makerere University
School of Public Health’s Centre for Tobacco Control in Africa (CTCA) was
established in 2011 by the World Health Organization (WHO) to support
governments in African countries to develop tobacco control policy and
legislation as well as build and sustain institutional capacity for tobacco
control. This is done through offering technical, institutional and cross
sector support for tobacco control at national and regional levels. The Centre
which is in its 2nd phase funded by the Bill and Melinda Gates Foundation
through the African Capacity Building Foundation envisions four outcomes
including;

Adoption and
implementing policies for farmers transitioning from tobacco farming to
alternatives,

                    
Increased
adoption of policies and laws compliant with FCTC

                    
Increased
implementation/enforcement officers of policies and laws compliant with FCTC

                    
Development
and implementation of national tobacco control programs.

Job Summary:  The Administrative Assistant will be providing
administrative support to ensure efficient operation of the office. The
Administrative Assistant will support management and employees through a
variety of tasks related to administration, finance and communication.

Key Duties and Responsibilities: 

                    
Managing
the front office desk

                    
Maintaining
a clean filing system

                    
Handling
communications – Receiving, storing, retrieving, dispatching, organizing
documents and other correspondence of the centre

                    
Ensuring
that the office premises are clean and in good condition

                    
Provide
secretarial services to CTCA technical meetings

                    
Managing
petty cash transactions.

                    
Assist
in the preparation of regularly scheduled reports

                    
Maintain
supplies inventory by checking stock to determine inventory level; anticipating
needed supplies; placing and expediting orders for supplies; verifying receipt
of supplies

                    
Oversee
and supervise the work of junior staff

                    
Providing
support to the accounting and procurement functions

                    
Maintain
up-to-date employee records

                    
Coordinate
repairs to office equipment

                    
Photocopy
and print out documents on behalf of other colleagues

                    
Assist
in logistics preparations for workshops and missions

Qualifications, Skills and Experience: 

                    
The
applicant must hold a Bachelor’s degree in Business Administration, Arts,
Social Sciences, Development Studies, Accounting, Finance or relevant
discipline

                    
At least
two years’ experience in administration and finance

                    
Strong
interpersonal skills

                    
Excellent
Oral and written communications

                    
Excellent
computer skills

                    
Strong
organizational and planning skills

                    
Proficient
in MS Office

                    
Excellent
command in English; French will be an added advantage

How to Apply:

All suitably
qualified and interested candidates may apply for the post by: Submitting a
motivation letter of not more than 500 words and clearly marked; “Application
for the position of Administrative Assistant, CTCA/AD/2019-002/” in soft copies
at the address below. In addition to the requirement above interested
applicants should submit:

                    
An
application letter,

                    
A CV
with contacts of 3 professional referees, and

                    
A copy
of all relevant academic documents.

Applications may be
sent by Email: eoi@ctc-africa.org

Deadline: 30th April 2019

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