Job Title: Administrator Organisation: Tenza Flour Mills Ltd Duty Station: Kampala, Uganda…
Programme Assistant NGO Job Vacancies – CBM
Job Title: Programme Assistant
Organisation: CBM
Duty Station: Kampala,
Uganda
Uganda
About US:
CBM is an
international Christian development organisation, committed to improving the
quality of life of people with disabilities in the poorest communities of the
world. Based on its Christian values and over 100 years of professional
expertise, CBM addresses poverty as a cause and a consequence of disability,
and works in partnership to create an inclusive society for all.
international Christian development organisation, committed to improving the
quality of life of people with disabilities in the poorest communities of the
world. Based on its Christian values and over 100 years of professional
expertise, CBM addresses poverty as a cause and a consequence of disability,
and works in partnership to create an inclusive society for all.
Key Duties and Responsibilities:
·
Receive
required reports and requests from partners, undertake preliminary checks for
completeness, adherence to CBM format, deadlines and ensure quality check before
submitting for internal processing. Ensuring timely execution of partner
requests.
Receive
required reports and requests from partners, undertake preliminary checks for
completeness, adherence to CBM format, deadlines and ensure quality check before
submitting for internal processing. Ensuring timely execution of partner
requests.
·
Maintain
a database of the implementing partner reporting records. Follow up with the
partners for progress reports and submission of reports as per reporting
schedule.
Maintain
a database of the implementing partner reporting records. Follow up with the
partners for progress reports and submission of reports as per reporting
schedule.
·
Play a
key role in resource gathering through collection, compilation and publication
of beneficiary stories and images; as guided by CBM and donor standards.
Play a
key role in resource gathering through collection, compilation and publication
of beneficiary stories and images; as guided by CBM and donor standards.
·
Track
and file accurately data on each partner’s proposal, approved budget, funds
transferred, key documents and reports, to ensure accurate reporting and
accounting of grants.
Track
and file accurately data on each partner’s proposal, approved budget, funds
transferred, key documents and reports, to ensure accurate reporting and
accounting of grants.
·
Maintain
a calendar of key deliverables, meetings and project visits to support the
programme team work plan.
Maintain
a calendar of key deliverables, meetings and project visits to support the
programme team work plan.
·
Diary
management of meetings and conferences for the team, preparation of office
memos, minute taking and Reports of Discussion.
Diary
management of meetings and conferences for the team, preparation of office
memos, minute taking and Reports of Discussion.
·
Coordinate
logistics and schedules with relevant parties to efficiently plan project
visits and meetings.
Coordinate
logistics and schedules with relevant parties to efficiently plan project
visits and meetings.
·
Upload
all final approved reports, budgets and relevant documents appropriately on
Navision/ Sharepoint in a timely manner.
Upload
all final approved reports, budgets and relevant documents appropriately on
Navision/ Sharepoint in a timely manner.
·
Participate
as part of the team members in programme coordination meetings including
project monitoring visits guided by Terms of Reference.
Participate
as part of the team members in programme coordination meetings including
project monitoring visits guided by Terms of Reference.
·
Assist
during the annual budget application process (follow up on budget application
requirements, data entry, budget formulation, budgetary implementation,
budgetary monitoring.)
Assist
during the annual budget application process (follow up on budget application
requirements, data entry, budget formulation, budgetary implementation,
budgetary monitoring.)
Qualifications, Skills and Experience:
·
The
applicant must hold a Bachelor’s Degree in Project Management/Business
Administration or the equivalent.
The
applicant must hold a Bachelor’s Degree in Project Management/Business
Administration or the equivalent.
·
At least
two years of work experience in a similar position; Experience in an INGO is an
added advantage.
At least
two years of work experience in a similar position; Experience in an INGO is an
added advantage.
·
Work
experience in similar field, particularly with international NGO preferred.
Work
experience in similar field, particularly with international NGO preferred.
·
Project
management knowledge an advantage.
Project
management knowledge an advantage.
·
Effective
communication skills at partner levels: verbal and written.
Effective
communication skills at partner levels: verbal and written.
·
Social
media and web savvy, with a minimum of 1 year experience with communication
support;
Social
media and web savvy, with a minimum of 1 year experience with communication
support;
·
Ability
to integrate into a multi-cultural environment.
Ability
to integrate into a multi-cultural environment.
·
Excellent
communication and interpersonal skills
Excellent
communication and interpersonal skills
·
Flexible
and reliable;
Flexible
and reliable;
·
Ability
to integrate in a Multi-cultural environment
Ability
to integrate in a Multi-cultural environment
·
Able to
work effectively as a member of a team. Adheres to CBM values and commits to
CBM’s Safeguarding Policy
Able to
work effectively as a member of a team. Adheres to CBM values and commits to
CBM’s Safeguarding Policy
How to Apply:
All qualified candidates
are invited to submit via e-mail, a meaningful letter of motivation, stating
why he/she wishes to work for CBM, CV, three professional references and salary
expectations to Recruit.Nairobi@cbm.org.
are invited to submit via e-mail, a meaningful letter of motivation, stating
why he/she wishes to work for CBM, CV, three professional references and salary
expectations to Recruit.Nairobi@cbm.org.
Deadline: 14th March 2019 by 5:00pm
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find us on our facebook page https://www.facebook.com/UgandanJobline