Deputy Project Coordinator UTSEP Grant Jobs – Ministry of Education and Sports

Title:            Deputy Project Coordinator
Organisation: Ministry
of Education and Sports
Duty Station: Kampala,
Reports to:
Project Coordinator
About US:
The Government of
Uganda received a grant of US$ 100 million from the Global Partnership of
Education (GPE) for the Uganda Teacher and School Effectiveness Project (UTSEP)
as support towards implementation of the Education Sector Strategic Plan
(ESSP). The project became effective on 24th March 2015 and is expected to
close by 31st December, 2019. The Project Development Objective is to support
the Government of Uganda in improving teacher and school effectiveness in the
public primary education system. The project is centered on improving education
service delivery at teacher, school and system level to realize meaningful
gains in primary grades.  The project is
being implemented through 3 components; Component 1 focuses on Effective
Teachers, Component 2 on Effective Schools and Component 3 on Technical
Job Summary:  The Deputy Project Coordinator will assist the
Project Coordinator in the day to day management of the project’s activities
including planning and directing the project technical team to ensure
implementation of the activities..
Key Duties and Responsibilities: 
  • Assist the Project Coordinator in managing all the professional
    aspects of the project activities.
  • Participating and providing sound technical advice in all technical
    meetings related to the project components at Ministry level.
  • Assisting the Project Coordinator in preparation and seeking the of
    necessanr World Bank clearances for all project activities that require
    clearances prior to execution.
  • Convening weekly coordination meetings within the coordination unit
    to review progress of project activities and prepare weekly briefs on the
  • Assisting the Project Coordinator to prepare for monthly project
    review meetings chaired by PS/ES or his/herdesignee.
  • Coordinating the payment of Consultants, Suppliers and Contractors
    claims by ensuring that the claims are certified and matched with the
    works done or goods and services supplied; and that requisitions are
    submitted to relevant authorities for timely payments.
  • Overseeing proper utilization of project resources and that
    facilitation for field visits and office requirements are processed in
    time, duly accounted for and properly utilized.
  • Tracking requests for contract variations, validating their
    genuineness, coordinate their processing and compiling recommendations
    from the Procurement Unit, Construction Management Unit or Consultants for
    necessary and timely action.
  • Tracking the achievement of results in line with the project results
  • Coordinating the timely implementation of recommendations from line
    departments, monthly reports, audits and reports from Government
    Inspection Agencies such Auditor General, PPDA, IGG and recommendations by
    the World Bank.
  • Assisting the Project Coordinator in the day to day management of
    all recurrent operating activities that are required to effectively
    implement the project and supervising, guiding and appraising the staff in
    the coordination unit to ensure that all the project activities are
    completed in time.
  • Undertake any other duties related to project implementation as
    shall be assigned to him/her by the project Coordinator.
Key Result Areas
  • Development of strategies to keep UTSEP/GPE on track, and updating
    of the results framework for the Project.
  • Assessing information needs of key stakeholders and providing timely
    feedback on the project.
  • Regularly furnishing the PC and the MoES management team with
    reports on the implementation progress of project activities.
  • Monitoring and evaluation of activities towards achieving project
    development objectives and their key indicators.
  • Coordinating the preparation of weekly, monthly and quarterly
    reports to keep stakeholders up-to-date with the project’s activities.
  • Coordinating the preparation and implementation of all procurement
    plans, Training plans, Work plans and Budgets.
  • Weekly briefs, monthly and quarterly progress reports on all project
    activities throughout the duration of the DPC‘s contract.
  • Appraisals of all project staff done on a six months’ basis within
    the duration of the DPC’s contract.
  • Final report on payments, all Consultancy services, and procurement
    of works, goods and services delivered under the project and all other
    project activities at the end of the contract.

Qualifications, Skills and Experience: 
  • The ideal candidate must hold a Masters Degree of equivalent in
    Project Management, Business Administration, Engineering fields or
    Economics from a recognized institutional University.
  • Post Graduate qualification Experience in project Management is
    desirable for candidates with qualifications other than Project
  • A minimum of ten (10) years working experience in a reputable
    organization five of which should have been in Project Management/
    Leadership responsibilities.
  • Experienced in use of computer programs for project management.
  • Demonstrated competence in the fields of financial management,
    procurement management, and monitoring and evaluation; and
  • Familiarity with Donor funded Project Management procedures.
  • Experience in World Bank/IDA funded project is an added advantage.
  • A positive integrity track record is a compulsory requirement.
How to Apply:
All candidates
should send their sealed Applications accompanied with updated CVs and
Certified Academic Documents should be addressed to;
The Permanent
Ministry of
Education and Sports; and delivered to
Ministry Registry
Plot 9/11 King
George VI Way, Embassy House, 4th Floor, Room 1,
NB: Only shortlisted
candidates will be contacted.
Deadline: 5th April, 2019 by 5:00pm
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