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Finance Director Non-profit Careers - ActionAid


Job Title:        Finance Director
Organisation: ActionAid
Duty Station: Kampala, Uganda
Reports to: Country Director

About US:
ActionAid is an International Development Agency working in over 50 countries in Africa, Asia, Latin America and the Caribbean. ActionAid Uganda's mission is to achieve social Justice, gender equality, and poverty eradication by working with people living in extreme poverty and exclusion, their communities, people’s organisations, activists, social movements and their supporters.

Job Summary:  The Finance Director will provide strategic leadership in financial management in line with AAU and AAI strategies, policies, procedures, statutory laws and international financial standards. 

Key Duties and Responsibilities:  
Development of plans and budgets
  • Lead in the development of plans and budgets in line with AAI/AAU policies
  • Review AAU Finance Strategy, identify the annual strategic financial implications for AAU
  • Lead the process of financial forecasting for the country strategy and initiate the development of an appropriate financial strategy.
  • Prepare a forecast of sponsorship income, project funding and local funding.
  • Review consolidate and present for approval detailed income and expenditure budgets and summary budget tables.
  • Review and update Resource Allocation Framework for effective allocation of financial resources.
  • Develop planning and budgeting guidelines
Development and enforcement of internal controls
  • Develop and implement an internal control system to maintain the financial integrity and compliance with AAU policies, procedures and national laws
  • Develop internal control policies and procedures and monitor compliance.
  • Review and disseminate changes /updates in Finance Manual 
  • Review period end processes and procedures
  • Ascertain the effectiveness of internal controls, review as necessary and ensure compliance in all finance and accounting work
Expenditure Approvals
  • Review and approve expenditures and other financial related transactions in line with the financial policies and procedures.
  • Approve expenditures and authorize payments by cheque, web-banking and other approved systems,
  • Check and approve bank and ledger reconciliations.
  • Review and approve cash flow requests and remittances
Financial Reporting
  • Develop and implement financial reporting systems in line with financial frameworks, policies and procedures
  • Develop frameworks for financial management reporting and communicate to the teams
  • Review and submit financial management report regarding the activities of AAU to the CD
  • Ensure donor reporting as per guidelines
  • Review reporting systems for effectiveness in supporting AAU Programmes and recommend implementation
Provision of technical advice and support
  • Provide technical advice and support on the Programme financial matters to the CD and other points staff as required
  • Participate in the CMT and make presentations to the Board advice on optimal resource utilization and strategic decision making
  • Implement and report key actions agreed on
  • Implement the financial policy and procedural manual
  • Provide guidance on the exchange rate movements, inflation trends and other macro-economic factors
  • Offer technical advice on cost control and overheads
Grants and contract management
  • Provide support and guidance to grants and contracts management to ensure adherence to AAI requirements
  • Review donor reports for compliance
  • Review donor agreements
  • Review and approve donor management tracking tool for compliance with expectations
  • Attend to donor queries, concerns and requirements
  • Review and approve contracts from the finance management perspective
Internal and External Audits
  • Coordinate the internal and external audit engagements in line with the AAU policies and International financial reporting standards
  • Ensure preparation and submission of financial statement to Auditors
  • Coordinate and monitor the implementation of audit recommendations
  • Review and discuss the agreement terms for External Auditors
Integrity of the accounting system
  • Ensure the integrity of accounting systems and data security
  • Ensure timely renewal of licenses, access and authorization of computerized accounting systems including SUN /VISION/ TMI
  • Ensure periodic data backups for financial statements
  • Review system versatility (as well as system improvement proposals) and identify system weaknesses and flaws and recommend changes to the relevant development project teams
Strategic Decision Making
  • Contribute to strategic decision making to support the Board
  • Contribute to the CMT agenda
  • Contribute to the Board’s decision making through CMT by providing financial perspectives
  • Implement and follow-up on CMT key actions with the Finance Directorate
  • Represent management in the Finance committee of the Board
Employee relations and staff management
  • Supervise, mentor and motivate staff within the department while setting clear performance targets for staff in department
  • Lead the development and implementation of work plans and budgets for Finance function and activities to achieve set goals
  • Set staff performance targets and conduct appraisals as required in accordance with the HR manual
  • Ensure that the Finance function are adequately resourced, and their performance managed to adequately support the strategy
  • Organize and plan for staff development and training
  • Prepare, agree and communicate leave plan and ensure adequate cover and staff in the event of absence of staff on leave.


Qualifications, Skills and Experience:
  • The applicant for the ActionAid Finance Director job placement must hold a Bachelor’s Degree in Commerce, or Business Administration (Accounting) or any other relevant qualification
  • Must be a member to a professional Accounting body (ACCA, CPA, ACA, CIMA etc.)
  • A Master’s Degree in Business Administration (MBA), Finance and Accounting is an added advantage
  • A minimum of eight to ten years of sound technical knowledge and work experience in a reputable organisation
  • Experience of no less than 5 years with a reputable NGO/INGO in a Senior Management Position
  • Experience of working in non-governmental Organizations is an advantage
  • Practical experience in using computerized financial accounting packages

Competencies:
  • Financial management skills
  • Budgeting and budgetary control skills
  • Analytical skills
  • Strategic planning skills
  • Communication and networking
  • Donor/contract management skills
  • Transformative feminist Leadership skills
  • Computer proficiency, knowledge of accounting packages
  • Ability to establish critical working relationships
  • Ability to promote and safeguard AAU policies
  • Ability to conduct power analysis

How to Apply:
All qualified and interested candidates should deliver their application letters, CVs and copies of Academic documents with details of at least three (3) referees one of which shall be from your most recent employer. The complete applications should be hand delivered or sent by email to Vacancies.Uganda@actionaid.org addressed to: The Director Human Resource and Organizational Effectiveness, ActionAid Uganda Plot 2514/2515 Ggaba Road, Opposite Kampala International University, P.O. Box 676 Kampala. Uganda.

NB:  All Applications sent by email should clearly indicate the position title in the subject line.

Deadline:  22nd February 2019

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline




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