Administrative Secretary - Kampala Polytechnic Mengo


Organisation: Kampala Polytechnic Mengo
Duty Station: Kampala, Uganda

About US:
Kampala Polytechnic Mengo is a technical Institution offering Certificates, diplomas and Higher diplomas in technical courses to students having completed O-level and A-level studies.

Job Summary:  The Administrative Secretary  will ensure that the administrative operations of the office run smoothly, responsible for a variety of administrative aspects in addition to standard secretarial roles, handling of confidential and sensitive information.

Key Duties and Responsibilities: 
  • Data Entry; should be able to manage and interpret various data and with speed discreet and accurate methodologies.
  • Handling correspondences: must screen, answer and forward information, calls, as well as other forms of correspondence. In charge of transferring relevant callers to the appropriate offices.
  • Process and File Documents: Ensuring that each document they receive is properly processed and filed. This can include word processing, typing, editing or formatting documents in an organized fashion.
  • Respond to Customers/Public: serve as a liaison between customers and the company. This may involve handling customer complaints, redirecting customers to the appropriate department, scheduling meetings with customers and recording customer queries.
  • Handling various clerical task as may be deemed necessary by the line supervisor


Qualifications, Skills and Experience: 
  • The applicant who holds a Diploma in Secretarial studies from a recognized institution any other relevant qualification will have an added advantage.
  • Three years’ working experience in the same post with an Academic institution.
  • High moral integrity, Good interpersonal relation skills, Communication skills, Computer proficiency, Customer service skills, Attention to detail, Organizational skills,
  • Financial skills

How to Apply:
All suitably qualified and interested applicants are invited to hand deliver their applications or send them via Email. Complete application with a cover letter, curriculum vitae, copies of academic credentials and contacts of 3 referees should be delivered and addressed to:

To Office of the Principal
Kampala Polytechnic Mengo
Plot 129 Kabaka’ njagala Road towards Kabaka’s Palace
Tel: +256 (0) 772492537, 0414 272 673

Deadline: 15th February 2019

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