The Ugandan Jobline

• United States Agency for International
  Development (USAID)
• Centers for Disease Control (CDC)
• Peace Corps 

• The incumbent manages, supervises, guides and mentors seven FAs.
• As the first line supervisor of the seven FAs, incumbent is
  responsible for all aspects of performance management, including
  evaluation, training and career development of the FAs.
• The incumbent plans, organizes, schedules and assigns work to staff
  to meet established deadlines and ensure quality deliverables, while
  upholding excellent customer service principles.
• Coordinates with the Controller, Deputy Controller/Chief Accountant,
  Mission technical offices and the Office of Acquisition and Assistance
  (OAA) on financial analysts’ tasks and assignments as necessary.

• Establish and monitor the non-federal audit program for NGOs based
  outside the United States. When required, request and review copies of
  those audit reports evaluating any findings that may have an impact on the
  implementation of the DO Team activity.
• Follow up on the audit process until the final audit report is
  accepted and issued by Regional Inspector General (RIG)/Pretoria. This
  involves working closely with implementing partners (IPs), auditors and
  RIG/Pretoria to provide required support and guidance; drafting the scopes
  of work and reviewing final reports for each audit; Updates IPs on
  available audit firms, and provides new guidance on audit requirements to
  recipients and the firms that audit them.
• Update the Mission on the status of audits and recommendations.
  Notify all relevant parties inside and outside the Mission of the
  initiation and completion of required audits to ensure proper
  participation in entrance and exit conferences.
• Serve as the Mission contact and subject matter expert on technical
  questions arising in the course of audits regarding USAID regulations and
  procedures. This includes attending entrance, mid-term and exit
  conferences with all parties related to audits.
• Coordinate correspondence with all stakeholders inside and outside
  the Mission, including senior management in the Mission and at Agency
  Headquarters in Washington, regarding all aspects of audit procedures from
  initiation to closure.
• Review audits for adequacy and compliance with requirements as
  specified in OMB-Circulars. Ensure that audit recommendations receive
  appropriate and timely management decisions from Mission Senior Staff and
  that the final actions on audit recommendations are achieved within
  required timeframes. This involves working closely with the COR/AORs,
  Activity Managers, Agreement Officer and implementing partners to
  coordinate the formulation, implementation and follow-up of management
  decisions as well as closure of open audit recommendations.
• Jointly serves as USAID/Uganda’s Audit Management and Resolution
  Officer, responsible for all financial and performance audits, and the
  preparation and monitoring of the Mission’s annual audit plan. S/he is
  responsible for preparation and/or review of Mission responses to the
  Regional Inspector General’s audit report recommendations, and for closing
  out audit recommendations with USAID/Washington’s Chief Financial Officer;
  and liaises with Inspector General’s office, and advise the Controller and
  the Mission Director on the status of audits.
• The SFA will participate in the performance of various types of
  audits, financial reviews, pre-award assessments, and compliance reviews.
  These include control environment and risk assessments, cost effectiveness
  assessments, disbursement reviews, indirect cost rate reviews,
  pre-closeout and closeout reviews on USAID-funded organizations to
  determine the levels of accountability and adequacy of control
  environments within those entities. S/he will oversee the Office of Financial
  Management (OFM) Annual Financial Review Plan for the DO Teams and
  actively leads/participates in the performance of financial reviews,
  internal control assessments and financial management trainings for
  implementing partners. Establish and implement annual plans for performing
  financial management reviews of the Mission’s implementing partners in
  Uganda; review the performance of implementing partners/agencies; prepare
  site visit reports to detail findings and recommendations; and track and
  follow up on implementation of recommendations. Act as the Contracting
  Officer’s Representative (COR) for awards when a review or an assessment
  is outsourced.
• The SFA will serve as the coordinator for the implementation of the
  Mission’s Enterprise Risk Management (ERM) which includes all Mission
  Control Review Committee (MCRC) related issues and findings by tracking
  and monitoring actions required to strengthen internal controls in the
  Mission. It also includes the responsibility of conducting the annual
  review of the Mission’s internal control systems as required by the
  Federal Manager’s Financial Integrity Act (FMFIA); guiding and advising
  Mission staff on their responsibilities for maintaining effective internal
  control, operating systems and procedures; proposing recommended courses
  of action to correct management deficiencies; reporting material control
  weaknesses, and taking responsibility for tracking the Mission’s progress
  in addressing progress made to remedy deficiencies/weaknesses. ERM requires
  a whole of Mission approach, and the SFA is instrumental in leading this
  effort.

• Conduct (a) rapid appraisals of host country systems; (b)
  assessments on public financial management and procurement systems; (c)
  host country contracting and/or financial management capability
  assessments as a precondition to award approvals and contracting
  capability certifications; (d) Host country and donor discussions on
  public financial management, procurement and other related forums.
• Guide Mission management on the reliability of host country systems,
  and the effectiveness of the underlying internal control; advise Mission
  management on weaknesses and possible recommendations. He/she identifies
  or coordinates the capacity building needs endorsed and/or determined from
  assessments conducted on the Host Government Agencies, both at the National
  and Local Levels, develops an Action Plan or a SOW to address those, and
  oversees implementation.
• Work in close conjunction with assessments conducted, participate in
  the conduct of relevant FM training and technical assistance to the Host
  Country entity, aimed at strengthening internal controls and management
  systems; and at building the capacity of NGOs and Host Country Government
  Implementing Agencies.
• In coordination with Missions’ technical and support teams, identify
  local IPs who need additional support/training to improve their financial,
  administrative and management capacity to effectively implement USAID
  awards in accordance to U.S. G requirements; designs effective approaches
  to close the capacity gaps identified.
• Represent OFM in coordinating internal and external local capacity
  development initiatives, tools, and financial trainings; through
  workshops, and conducting the organization capacity assessments.

• Provide professional financial advice to USAID/Uganda Mission
  management personnel on a range of issues related to the financial
  management aspects of proposed activities, such as estimated costs and
  required budgets; internal controls; fiduciary risk management and
  compliance; and other issues. Contribute to USAID’s decision and policy
  making process by providing recommendations and suggestions for improving
  operational efficiencies, financial management practices, and the accuracy
  of financial reporting. Provide technical guidance on U.S. federal
  government and USAID rules and regulations to the technical DO teams,
  implementing partners, non-governmental organizations (NGOs) and host
  government officials. Prepare the financial aspects of project design and
  procurement planning documents, such as budgets and financial plans for
  Implementation Letters, Grant Agreements, and other relevant implementing
  mechanisms. Assist activity managers in development of appropriate payment
  procedures in accordance with project implementation requirements.
• Perform reviews of financial terms and conditions on project
  agreements, project implementation orders, GLAAS requisitions, contracts,
  purchase and delivery orders, and lease and grant agreements for compliance
  with applicable rules, regulations, and procedures relating to accounting
  and fund controls; monitor the execution of such documents to ensure
  compliance with financial plans and report on the financial status of
  those instruments to the Controller and other Technical Office Directors
  or Team Leaders.
• Participate as a key member of the technical (Development Objective)
  teams throughout the Program Cycle in activities such as periodic
  portfolio and/or project implementation reviews, procurement planning
  exercises and other such activities. Perform the quarterly financial
  reviews and supports the Technical Teams in development of accrual
  estimates. Identify and recommends adjusting entries to the accounts to
  bring the project/program pipelines into accurate levels. Investigate any
  variances between projections and actual disbursements or accrued
  expenditure and provides the results to Activity Managers.
• Perform continuous and specific quarterly 1311 reviews for Mission’s
  activities to fully support outstanding Commitments, Obligations,
  Sub-Commitments and Sub-Obligations to provide support for the
  Controller’s 1311 Certification; conduct special analysis of historical
  accounting data and recommend management actions or alternatives which can
  be taken when the data discloses unfavorable trends, situations, and/or
  deviations from budget plans.

• The SFA is the Contracting Officer Representative (COR) on a Blank
  Purchase Agreement (BPA) and subsequently issued contracts for activities
  that include: third party monitoring, audits, financial reviews, close out
  reviews, pre-award assessments and any other special assessments that are
  required by the Mission to reach our DOs. As COR, the SFA creates the
  Statement of Work and IGCE for the solicitation, may serve on the
  technical evaluation committee, after award works closely with the
  contractor to monitor contractor performance, administratively approves
  all payments to the contractor and manages the budgets of the contracts.
• The contractor is eligible for temporary duty (TDY) travel to the
  U.S., or to other Missions abroad, to participate in the “Foreign
  Service National” Fellowship Program, in accordance with USAID
  policy.

• The applicants for the US Embassy Supervisory Financial Analyst
  (SFA) job opportunity should hold a master’s degree in Accounting,
  Finance, Business Administration or related field is required. In
  addition, a professional certification, (e.g. CPA or ACCA) is required.
• At least five years of post CPA/ACCA progressive experience in
  professional financial analysis, accounting or auditing firm is required.
  Experience leading teams, either formally or informally, is required.
• Extensive knowledge and understanding of generally accepted
  accounting principles (GAAP) and generally accepted auditing standards
  (GAAS); principles and accepted practices of Ugandan governmental and
  business institutions with regards to finance, accounting, budgeting and
  reporting; as well as governmental and not-for-profit accounting,
  budgeting and reporting are required.
• In-depth professional-level knowledge of development principles,
  concepts and practices, especially as they relate to performing audits of
  development programs and projects are required.
• A thorough knowledge of USAID activity design, development,
  implementation and evaluation processes is essential. Knowledge of Public
  Financial Management systems.
• Excellent leadership skills, personnel management and supervision
  skills are required. Skills and abilities in performing audits (financial
  and programmatic), internal control assessments, financial reviews,
  compliance reviews, etc. are required.
• Ability to perform sophisticated analysis of management controls and
  capabilities of partner/beneficiary organizations is required.
• Ability to evaluate financial aspects of activities and programs,
  institutional capacities and capabilities is required.
• Ability to present results and recommendations to a broad audience,
  both orally and in writing, is also required.
• Excellent interpersonal skills are required, as incumbent will
  frequently be working with the officials and staff of the Host government,
  Contractors, Grantees, and others who may be unfamiliar with USAID’s
  programming and budgeting process.
• The incumbent must have solid verbal communication skills to be able
  to explain and interpret Government of Uganda (GoU) attitudes, priorities
  and concerns to USAID officials, and to negotiate financial management and
  audit issues with appropriate GOU organizations and/or USAID implementing
  partners, technical advisors, counterparts, and peers.
• Excellent writing skills are required in order to prepare regular
  audit reports to the Regional Inspector General of USAID.
• The ability to work effectively in a Team environment, and to
  achieve consensus on policy, program/project, and administrative matters
  is required.
• Strong Information Technology skills are required to be able to
  effectively understand and process the systems and data that form the
  heart of the task performed in this position.
• Language
  Proficiency: Level IV
  (fluent) English language proficiency in speaking, reading and writing is
  required.

• A signed DS-174 Employment Application for Locally Employed Staff or
  Family Member, Click
  Here
• Cover letter clearly indicating the position for which you are
  applying and describing how you meet the minimum requirements
• A Curriculum Vitae/Resume
• Copies of Academic Transcripts
• Names, contact numbers, and e-mail addresses of three (3)
  professional references. At least one of the references must be a prior or
  current direct supervisor.

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