Procurement Specialist Job Opportunity – Rural Electrification Agency (REA)

Job
Title:        
 Procurement
Specialist
Organization: Rural
Electrification Agency (REA)
Duty Station: Kampala,
Uganda
Reports to: Head
Procurement and Disposal Unit
About US:
Rural
Electrification Agency (REA) is the secretariat of the Rural Electrification
Board (REB) established by statutory instrument 2001 No. 75. REA is mandated to
implement Government’s rural electrification programs. The Government of Uganda
through REA is implementing a number of electricity connection projects with
financial support from development partners to meet national electricity access
targets.
About ECP Project:
The Rural
Electrification Agency (REA) is implementing the Electricity Connections Policy
(ECP) whose goal is to increase electricity access from the current 20% to 60%
by 2027. The ECP was designed to address the major challenges that have kept
electricity connections low and hence enable acceleration of connectivity
throughout Uganda. The ECP targets to achieve a minimum of 300,000 connections
per year in order to achieve this goal.
Job Summary:  The Procurement Specialist will oversee
procurement of goods, services. and civil works in accordance with GoU and
donor procedures and guidelines. He/she will provide procurement management
support to the ECP programme and the World Bank funded Energy for Rural
Transformation Three project.
Key Duties and Responsibilities: 
  • In close collaboration with user departments, the Procurement
    Specialist will prepare, review, adjust (where applicable) and monitor the
    implementation of procurement plans.
  • Ensure timely preparation/updating, and submissions of the project
    Procurement plans for review and approval by development partners in
    consultation with user departments, prepare bidding documents tor
    acquisition of goods, works and non-consulting services, and the REOI and
    RFP for consulting services.
  • Ensure that procurement procedures as prescribed in the Programme
    implementation Manual are followed.
  • Lead the bidding and selection processing, including organizing
    pre-bid or pre-proposal meetings, providing clarifications, coordinating
    the Receipt of bids/proposals, leading and participating in the opening of
    bids/proposals/expressions of interest
  • In close consultation with user departments, participate in
    evaluation of expression of interest, Quotations, bids and Proposals.
  • In close consultation with the user departments, prepare and make
    submissions to the Contracts Committee.
  • Coordinate/make arrangements and participate in contract
    negotiations for consultancy services and technical discussions for goods
    and works where applicable to provide technical guidance.
  • Prepare draft contract for Contracts Committee and development
    partner review, and clearance of the Attorney General and ensuring timely
    signing of contracts
  • Verity that Procurement requests are in accordance to the approved
    Procurement Plans.
  • Prepare and publish general and specific procurement notices
    invitation for bids and
  • Work closely with the user departments to ensure that Terms of
    Reference or technical specifications are obtained in a timely manner.
  • Work in close consultation with the user departments preparation of
    bidding documents, request for proposals, consultants shortlists and other
    documents based on relevant procedures for the procurement of goods, works
    and on consultant services and for the selection of consulting services
  • Prepare and circulate to all users and contracts committee members
    the schedule for pre—bid meetings, and expected deadline for submission
    respectively,
  • Support capacity building in procurement management of staff that
    deals with procurement issues with emphasis on World Bank and other
    financing institutions as well as PPDA Guidelines.
  • Ensure that clearance/No-objection(s) from World Bank and other
    financing institutions are obtained it required
  • Preparation of Procurement progress reports at a minimum on monthly
    basis, highlighting among others the progress on processing various
    contracts, constraints met and any other issues that require Management
    attention
  • Ensure that the reports are delivered to PPDA, World Bank and other
    financing institutions and MoFPED.
  • Tracking the expiry dates of contracts as well as their advance
    payment and performance guarantees and ensuring that these are extended
    timely and at least one month before expiry.
  • Enhance the efficiency and effectiveness of the Procurement Data
    Management system and in particular set up a tiling and record keeping
    system that ensures that procurement records are easily retrievable and
    available for procurement audits; Maintain complete procurement files and
    records including all correspondence related to procurement activities;
    Prepare ; quarterly procurement progress reports.
  • Monitor and track contracts being processed, consult and work
    closely with Contract managers to identify constraints/challenges/issues
    especially deviations from agreed procurement schedules.
  • Facilitate the Post Procurement Reviews (PPR) exercise, and work
    with management to follow up implementation of PPR recommendations
  • Prepare and update the Procurement/Contract Register (List of all
    procurement contracts signed)
  • Report immediately to the Department/Unit Heads and Executive
    Director any noted fraud and corruption or governance issues with
    procurement or other start, bidders and consultants.
  • Any other duties that may be assigned by his/her superiors from time
    to time in furtherance of the above responsibilities.
Key Performance Indicators:
  • Conducting all procurements in accordance with the Procurement Plans
    approved by the World Bank and other financing institutions.
  • Preparing and submission to the World Bank and other financing
    institutions, the annual procurement plan of acceptable quality for the
    project within three (3) months from the end of the financial year
  • Publishing of the approved procurement plans in line with World Bank
    and other financing institutions requirements.
  • Publishing of contract awards for all contracts procured.
  • Preparation and submission of quarterly procurement and contracts
    monitoring reports as part of the Project Reports to the World Bank within
    45 days from the end of the quarter.
  • Continuously update the Government Procurement Portal.
  • Continuously update the World Bank Procurement and contract
    management tool

Qualifications, Skills and Experience: 
  • The ideal candidate must hold a Bachelor’s degree in Procurement,
    Business Administration, Economics, Commerce, Engineering, Law;
  • Professional procurement qualification such as CIPS will be an added
    advantage;
  • A Master’s Degree in Procurement, Economics, Business
    Administration, Project Planning and Management shall be an added
    advantage.
  • Full membership to a professional procurement body is desired.
  • Seven years of general experience in procurement with at least 3
    years working on projects funded by World Bank and other Multilateral
    Development Banks;
  • Knowledge of World Bank or Multilateral Development Bank procurement
    guidelines;
  • Working knowledge and proficiency in PPDA Law and Regulations;
  • Experience in handling high value contracts, works, goods and
    services of that require international competitive bidding under World
    Bank rules for at least one consecutive year.
  • Excellent written and verbal communication skills, Fluency in
    English.
  • Excellent report writing skills.
  • A high level of interpersonal and management skills and ability to
    work with teams in the organisation at all levels.
  • Must be able to work under pressure and tight deadlines.
  • Computer knowledge and skills in MS Word, MS excel and internet/
    email is a mandatory requirement.
  • Proven integrity and confidentiality in handling public resources.
How to Apply:
All suitably
qualified and interested candidates should send their applications including
detailed Curriculum Vitae and copies of relevant academic documents together
with names of three professional referees (and their email / day time telephone
contacts) to:
The Executive
Director, Rural Electrification Agency, Plot 10 Windsor Loop, Kololo 2nd Floor,
House of Hope P.O. Box 7317 Kampala – Uganda.
Deadline: 19th September 2018
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