The Ugandan Jobline

• In close collaboration with user departments, the Procurement
  Specialist will prepare, review, adjust (where applicable) and monitor the
  implementation of procurement plans.
• Ensure timely preparation/updating, and submissions of the project
  Procurement plans for review and approval by development partners in
  consultation with user departments, prepare bidding documents tor
  acquisition of goods, works and non-consulting services, and the REOI and
  RFP for consulting services.
• Ensure that procurement procedures as prescribed in the Programme
  implementation Manual are followed.
• Lead the bidding and selection processing, including organizing
  pre-bid or pre-proposal meetings, providing clarifications, coordinating
  the Receipt of bids/proposals, leading and participating in the opening of
  bids/proposals/expressions of interest
• In close consultation with user departments, participate in
  evaluation of expression of interest, Quotations, bids and Proposals.
• In close consultation with the user departments, prepare and make
  submissions to the Contracts Committee.
• Coordinate/make arrangements and participate in contract
  negotiations for consultancy services and technical discussions for goods
  and works where applicable to provide technical guidance.
• Prepare draft contract for Contracts Committee and development
  partner review, and clearance of the Attorney General and ensuring timely
  signing of contracts
• Verity that Procurement requests are in accordance to the approved
  Procurement Plans.
• Prepare and publish general and specific procurement notices
  invitation for bids and
• Work closely with the user departments to ensure that Terms of
  Reference or technical specifications are obtained in a timely manner.
• Work in close consultation with the user departments preparation of
  bidding documents, request for proposals, consultants shortlists and other
  documents based on relevant procedures for the procurement of goods, works
  and on consultant services and for the selection of consulting services
• Prepare and circulate to all users and contracts committee members
  the schedule for pre—bid meetings, and expected deadline for submission
  respectively,
• Support capacity building in procurement management of staff that
  deals with procurement issues with emphasis on World Bank and other
  financing institutions as well as PPDA Guidelines.
• Ensure that clearance/No-objection(s) from World Bank and other
  financing institutions are obtained it required
• Preparation of Procurement progress reports at a minimum on monthly
  basis, highlighting among others the progress on processing various
  contracts, constraints met and any other issues that require Management
  attention
• Ensure that the reports are delivered to PPDA, World Bank and other
  financing institutions and MoFPED.
• Tracking the expiry dates of contracts as well as their advance
  payment and performance guarantees and ensuring that these are extended
  timely and at least one month before expiry.
• Enhance the efficiency and effectiveness of the Procurement Data
  Management system and in particular set up a tiling and record keeping
  system that ensures that procurement records are easily retrievable and
  available for procurement audits; Maintain complete procurement files and
  records including all correspondence related to procurement activities;
  Prepare ; quarterly procurement progress reports.
• Monitor and track contracts being processed, consult and work
  closely with Contract managers to identify constraints/challenges/issues
  especially deviations from agreed procurement schedules.
• Facilitate the Post Procurement Reviews (PPR) exercise, and work
  with management to follow up implementation of PPR recommendations
• Prepare and update the Procurement/Contract Register (List of all
  procurement contracts signed)
• Report immediately to the Department/Unit Heads and Executive
  Director any noted fraud and corruption or governance issues with
  procurement or other start, bidders and consultants.
• Any other duties that may be assigned by his/her superiors from time
  to time in furtherance of the above responsibilities.

• Conducting all procurements in accordance with the Procurement Plans
  approved by the World Bank and other financing institutions.
• Preparing and submission to the World Bank and other financing
  institutions, the annual procurement plan of acceptable quality for the
  project within three (3) months from the end of the financial year
• Publishing of the approved procurement plans in line with World Bank
  and other financing institutions requirements.
• Publishing of contract awards for all contracts procured.
• Preparation and submission of quarterly procurement and contracts
  monitoring reports as part of the Project Reports to the World Bank within
  45 days from the end of the quarter.
• Continuously update the Government Procurement Portal.
• Continuously update the World Bank Procurement and contract
  management tool

• The ideal candidate must hold a Bachelor’s degree in Procurement,
  Business Administration, Economics, Commerce, Engineering, Law;
• Professional procurement qualification such as CIPS will be an added
  advantage;
• A Master’s Degree in Procurement, Economics, Business
  Administration, Project Planning and Management shall be an added
  advantage.
• Full membership to a professional procurement body is desired.
• Seven years of general experience in procurement with at least 3
  years working on projects funded by World Bank and other Multilateral
  Development Banks;
• Knowledge of World Bank or Multilateral Development Bank procurement
  guidelines;
• Working knowledge and proficiency in PPDA Law and Regulations;
• Experience in handling high value contracts, works, goods and
  services of that require international competitive bidding under World
  Bank rules for at least one consecutive year.
• Excellent written and verbal communication skills, Fluency in
  English.
• Excellent report writing skills.
• A high level of interpersonal and management skills and ability to
  work with teams in the organisation at all levels.
• Must be able to work under pressure and tight deadlines.
• Computer knowledge and skills in MS Word, MS excel and internet/
  email is a mandatory requirement.
• Proven integrity and confidentiality in handling public resources.

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