The Ugandan Jobline

• Manage day-to-day office operations;
• Coordinate the procurement of materials, supplies and equipment for
  the office. Receive all NXP procured, ensure that they are engraved,
  distributed to end users, and that the Inventory Log is complete, up to
  date and that all NXPs are managed as per JSI and USAID policies;
• Manage and oversee JSI’s registration in Uganda and ensure
  compliance with company registration requirements;
• Ensure JSI’s Operations Manual is up-to-date and policies understood
  and followed by staff;
• Oversee office upkeep in terms of needed repairs and daily cleaning;
• Ensure that staff are well set up and comfortable in the office and
  surrounding premises;
• Manage the office storage system including detailed record keeping
  of inventory levels, and monitoring of use by staff as appropriately
  required;
• Coordinate all logistical support for staff and consultants
  including office set ups, hotel accommodations and conference bookings;
• Liaise with travel agents to obtain reservations and tickets for all
  project related in – country and international travel;
• Coordinate with staff to create and maintain administrative files
  for the office, keeping them consistent and in an orderly manner;
• Create and manage JSI welcome packages for visitors;
• Prepare and manage welcome materials for new staff including:
  orientation package, staff ID cards, business cards, office keys, and
  colleague contact information;
• Produce and track all Mission travel concurrence requests and
  approvals;
• Serve as a liaison with office landlord, assisted by the Director of
  Finance & Administration and / or the Chief of Party, when necessary;
• Manage various service contracts in coordination with the Director
  of Finance & Administration for the office, including security,
  drinking water supply, generator maintenance, etc;
• Responsible for communicating with appropriate authorities regarding
  obtaining the VAT tax exemption certificate; and
• Undertake any other responsibilities, tasks or activities as
  required by the Director of Finance & Administration.

• The applicant for the Office Manager USAID RHITES-N Project job
  placement should hold a Bachelor’s Degree in Business Administration,
  Public Administration or related field, with at least seven years of
  office management experience in an international organization or
  multinational company;
• Experience in inventory management;
• Strong critical thinking, problem-solving and supervisory skills;
• Excellent written and verbal English skills;
• Strong communication and interpersonal skills.
• Experience working with an international NGO preferred;
• Ability to deal appropriately with sensitive issues and maintain a
  high level of confidentiality at all times

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