Fresher UN Human Resource Assistant Job Careers – International Organization for Migration (IOM)

Job Title:        Human
Resource Assistant
Organization: International
Organization for Migration (IOM)
Duty Station: Kampala,
Reports to: Human
Resource Officer (HRO)
Grade: G4
Vacancy No:
About US:
Established in 1951,
International Organization for Migration (IOM) is the leading
inter-governmental organization in the field of migration and works closely
with governmental, intergovernmental and non-governmental partners. IOM is
dedicated to promoting humane and orderly migration for the benefit of all. It
does so by providing services and advice to governments and migrants.
Job Summary:  The Human Resource Assistant will assist with
the administration of the day to day operation of the human resources functions
and duties. 
Key Duties and Responsibilities: 
  • Provide support in coordinating the recruitment process for national
    staff, particularly; collecting all the CV’s related to the advertised
    position, contacting all shortlisted applicants for interviews,
    coordinating with the interview panel on all related interview
    information, ensure all related materials required for the interview is
    scheduled on time, administering practical skills test when required and
    sending regret letters to all unsuccessful candidates.
  • Create and maintain the personnel files for National staff and
    International Staff ensuring it includes: PHF, CV, and copy of
    Passport/ID, Medical and Security Clearances, TOR, Contracts, Personnel
    Actions, Attendance Records, In-Out Time sheets, Overtime, Recruitment
    History and any other personnel related documents.
  • Coordinate all pre-employment requirements of new staff to include:
    obtaining security certificate, security clearance, works stations, email
    address, IDs, etc. briefing of new staff on their entitlements, obligation
    and HR policies, rules and regulations, IOM, its activities.
  • Carry out timely preparation and renewal of contracts and Personnel
    Action (PA) using PRISM for national staff in case of contract extensions,
    changes in, salaries and working conditions. Also regularly update
    personnel information and generate reports through PRISM HR.
  • Prepare the calculation and payment requests of consultancy payments.
  • Arrange training venues, schedules and other logistical
    requirements, update training monitor as and when applicable.
  • Coordinate the following requirements for international staff:  securing copies of contracts and PA from
    MHRO or Staffing Unit, information on flight itineraries, hotel bookings,
    ID’s security clearances, Entry Permits, TINs, Driving permit, DSA, TA,
    entitlements and separation formalities with other units/departments both
    internally and externally.
  • Maintain files of IOM General Instructions, General Bulletins as
    well as for Instructions of Memoranda issued locally related to Human
  • Prepare all Medical Service Plan (MSP) cards for all staff under the
    MSP cover and maintain an updated report/record of all staff covered under
    the MSP.
  • Maintain and update the HR file with all updated General
    Instructions, General Bulletins and any other HR related information
  • Follow specific instructions in relation to sensitive and
    confidential correspondence and other documents.
  • Perform any other related tasks as may be assigned.

Qualifications, Skills and Experience:
  • The ideal candidate for the International Organization for Migration
    IOM Human Resource Assistant job opportunity should hold a University
    degree in Human Resources, Business Administration or a related field from
    an accredited academic institution with two years of relevant professional
    experience; or High School Degree/Certificate with five years of relevant
    professional experience.
  • Professional work experience in Human Resources handling
    recruitment, training, personnel file management and induction in an
    international organization.
  • Prior experience in usage of SAP/PRISM HR an added advantage.
  • Solid computer skills, including proficiency in MS Office package
    (Office, Excel, Power Point, Outlook), internet and Email.
  • Excellent command of spoken and written English.
  • Ability to maintain confidentiality.
  • Ability to work efficiently under pressure.
  • Willing to accept flexible work schedule.
  • Languages: fluency
    in English.
  • Accountability – takes responsibility for action and manages
    constructive criticisms
  • Client Orientation – works effectively well with client and
  • Continuous Learning – promotes continuous learning for self and
  • Communication – listens and communicates clearly, adapting delivery
    to the audience
  • Creativity and Initiative – actively seeks new ways of improving
    programmes or services
  • Leadership and Negotiation – develops effective partnerships with
    internal and external stakeholders;
  • Performance Management – identify ways and implement actions to
    improve performance of self and others.
  • Planning and Organizing – plans work, anticipates risks, and sets
    goals within area of responsibility;
  • Professionalism –  displays
    mastery of subject matter
  • Teamwork – contributes to a collegial team environment; incorporates
    gender related needs, perspectives, concerns and promotes equal gender
  • Technological Awareness – displays awareness of relevant
    technological solutions;
  • Resource Mobilization – works with internal and external
    stakeholders to meet resource needs of IOM.
How to Apply:
All interested
candidates should submit their applications to The subject of
your email should be the Reference Number and Position Title i.e. “SVN:
18/09/018 Human Resource Assistant”
NB: Since the system is automated, if you do not
follow the above mentioned instruction your application may be missed by the
system. Please ensure that you send your attachments as ONE DOCUMENT in PDF.
The title of your attachment should be your full name.
Deadline: 5th October 2018 by 12:00am
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