Management Assistant Non-profit Careers – GIZ

Job Title:     Management
Organisation: GIZ
Duty Station: Kampala,
About US:
The Deutsche
Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH is owned by the
Federal republic of Germany with international operations in Uganda. GIZ
implements commissions for the German government and other national and
international, public and private sector clients within the framework of the
international cooperation between the Federal Republic of Germany and the
Government of Uganda.
Job Summary:  The Management Assistant  is responsible for providing management
assistance for the Portfolio Manager (PM) and the Director Finance and
Administration (DFA)
Key Duties and Responsibilities: 
  • Keeping of Minutes in various meetings and roundtables
  • Monitoring of progress and deadlines for agreed upon actions and
    implementing a follow-up system
  • Managing the calendars of the PM and DFA and following up on meeting
  • Keeping, filing and archiving of records (both physically and
  • Drafting letters and internal / external communication from the PM
    and DFA
  • Managing workshops organized by the PM, DFA or Heads of departments
  • Monitor and follow- up Time Management (ZAS) for the Country Office
  • Handling travel requests and settlement claims for the PM and DFA
  • General Secretarial roles such as photocopying, scanning, printing
  • Any other business as assigned by the superior
Duties/Additional Tasks:
  • Undertakes further job training related to his/her position and
  • Keeps abreast of new regulation (internally and externally)
  • Performs any other duties and tasks at the request of management.

Qualifications, Skills and Experience: 
  • The applicant must hold a Degree in Economics, Business
    Administration, Secretarial Studies or similar field.
  • At least three years of working experience as Management Assistant
    or similar position in a reputable organisation
  • Excellent command of MS-Office and Outlook
  • Excellent command of the English language, both written and oral
    with the ability to effectively choose the appropriate level of
  • Command of the German language would be an added asset
  • Excellent organizational skills and self-organized
  • High standards of confidentiality and loyalty
  • Can work within an inter-cultural environment
  • Experience with an international working environment would be an
How to Apply:
Applicants should
submit an application letter and a CV along with the contacts of three
professional referees to: The Director, Future Options Consulting Ltd, 4th
Floor, DTB Centre, Kampala Road, P.O. Box 34934, Kampala, Uganda by email:; Tel: +256 414 231204/6.
Deadline: 11th September 2018
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