Fresher Procurement and Administrative Assistant Non-profit Jobs – TechnoServe (TNS)



Organization: TechnoServe
(TNS)
Duty Station: Kampala,
Uganda
Reports to: Operations
Coordinator
About US:
TechnoServe (TNS) is
an international non-profit international development organization founded in
1968. Its mission is to help entrepreneurial men and women break the cycle of
poverty by building businesses that create jobs, income, and economic
opportunities for their families, their communities, and their countries.
Job Summary:  The Procurement and Administrative Assistant
is responsible for conducting specific procurement activities under the
supervision of the Operations Coordinator. Working closely with Feed the Future
Producer Organizations Activity program team and Finance, the Procurement
assistant is instrumental in supporting Feed the Future Producer Organizations
Activities
Key Duties and Responsibilities: 
·        
Carry
out market surveys for frequently purchased items in relation to SLAs (Enter
SLA Data ready for analysis, prepare evaluation reports, draft SLAs for
selected vendors).
·        
Participate
in Supplier information verification, due diligence, workshop visits.
·        
Design a
Database tracker for long term contracts: Leases, Internet, SLAs.
·        
Handling
Procurement filing for both electronic and hard copy documents.
·        
Assist
the management and office staff with procurement activities, as required;
Procurement
·        
Implementing
tendering processes for procurements requiring open tender process. Issue
Request for Quotations, proposals, and tender documents, participate in the
analysis process, draft contract/LPOs, issue LPOs.
·        
Maintaining
appropriate databases to track and manage running contracts.
·        
Ensure
that correct documentation for procurement and contracts are completed and
filed to TNS procurement standards and policies.
·        
Update
the procurement master list from time to time.
·        
Work
with Program managers to ensure contract terms are observed by contractors,
constantly making follow ups and providing necessary amendments for contracts.
·        
Ensure
timely and accurate payment processing and documentation.
Fleet
·        
Support
the Drivers as necessary to ensure that vehicle repairs, insurance and payments
are made on time and in accordance with TNS policy.
·        
Provide
support in monthly vehicle and fuel reporting as may be required.
·        
Assets
·        
Responsible
for logging all new TNS assets in TNS Uganda program in the asset register and
ensuring the appropriate coding and tagging are placed on each item. Regularly
updates asset register with changes and new acquisitions.
·        
Ensure
all lost, damaged, sold, stolen (or other) items re properly recorded in with
an approved form, ensure any necessary supplement documentation is completed.
·        
Other
duties as assigned by supervisor.

Qualifications, Skills and Experience: 
·        
The
ideal candidate for the TechnoServe (TNS) Procurement and Administrative
Assistant job opportunity should preferably hold a Degree in procurement
and Logistics Management/ Procurement and Purchasing;
·        
A
minimum of two years of experience doing related work
·        
Strong
organizational skills;
·        
Ability
to interact effectively with personnel.
·        
Excellent
oral and written English skills.
·        
Computer
skills on MS Office programs, especially in MS Excel.
·        
A
demonstrated ability to multi-task and process information into action as to
not delay program activities.
·        
Ability
to learn fast. A clear understanding of procurement ethics is essential.
·        
Experience
working with producer organizations;
·        
Prior
and proven experience on USAID-funded programs;
·        
Strong
communication and facilitation skills and ability to establish good working
relationships
How to Apply:
All suitably
qualified and interested candidates should send their applications via Email
only to the Human Resources Manager: ug-jobs@tns.org. Please include an updated
resume, cover letter and three professional references with the job title in
the subject line of your email and on the application letter.
Deadline:  8th August 2018
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
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