The Ugandan Jobline

• Preparation of monthly journals e.g.
  Bank charges, Payroll journals etc. to ensure financial records are complete
  and accurate.
• Reconcile all control accounts on
  monthly/quarterly basis to ensure completeness and integrity of financial
  information e.g. Bank & Cash, Prepayments, Accruals, Staff Debtors etc
• Checking the correctness of retirements
  of travel advances/imprests and ensuring that they are well supported for
  further authorizations
• Ensure all journals, payment vouchers,
  receipts are promptly keyed in/entered into the system (QuickBooks)
• Preparation of the month end checklist
• Ensure proper filing of Finance related
  documentation
• Preparation of monthly financial reports
• Assist in the management of partner
  funds, capacity building to partners from document processing,
  budget/forecasts questions and proper spending as per the MOUs.
• Assist in performing regular Partner
  Financial Visits.
• Work with the project coordinator to
  ensure that due partners fund requests and efficient monthly partner
  financial reports are made promptly.
• Prepare and maintain partner fund
  transfers/financial reports database/register on regular basis
• Ensure compliance to EU Financial
  Framework
• Undertake other general finance duties
  as required to facilitate the smooth running of Accounting and Project
  Finance activities.

• Planning and handling purchases of office
  consumables
• Organize and control of receiving of the
  goods.
• Control purchase of supplies required by
  different departments.
• Searching new reliable sources for
  materials
• Participate in deciding on purchases
  i.e. summarizing quotations and selecting the best quote
• Follow up on the order placed to know
  the delivery date
• Ensuring that materials received are
  made available to be used by user as and when required.
• Monthly stock reconciliation
• Attending Company Stock counting’s and
  making its reconciliation statements, inventory analysis and stock
  variance analysis.
• Maintaining communications with
  suppliers
• Follow up on supplier’s payments as per
  agreement.
• Ensuring that all materials ordered are
  received as per order and stored according to standard and made available
  to use as when required.
• Controlling stock level to maintain
  continuity in supply to the dealers
• Negotiate with suppliers

• Maintain and regularly update fixed
  assets register.
• Ensure office equipments such as
  computers, photocopier, fax etc are in operational state
• Coordination of renewals of business
  licenses, vehicles’ insurance policy, fire safety & service agreements
  for office equipments and coordination of lease agreement renewals for the
  office

• The applicant must hold a degree in
  accounting, finance, business administration OR equivalent qualifications
  e.g. ADA or ADBA etc.
• Demonstrated knowledge of and at least two years’ experience in financial administration of projects funded by
  institutional donors
• Strong financial, programme and project
  management experience
• Strong grant accounting and reporting
  background
• Demonstrated experience in working with
  partner organisations
• Excellent computer skills especially
  QuickBooks ,Word, Excel and e-mail/internet
• Excellent communication skills (verbal
  and written English)
• Young and energetic with high degree of
  integrity Skills (Special Training or Competence):
• Accounting skills
• Excellent communication skills (both
  oral and written)
• Good written English skills
• Good IT skills
• Ability to understand and work with
  numbers.
• Team Player
• Planning and organising
• High degree of integrity

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