Fresher Finance Officer International Non-profit Careers – Sightsavers

Job Title:    Finance Officer
Organisation: Sightsavers
Duty Station: Uganda
Reports to:
Project Coordinator
About US:
Sightsavers is an
International Development Organization which works with partners to eliminate
avoidable blindness and promote equality of opportunity for people with
disabilities in over 33 developing countries across Africa, Asia and America.
Sightsavers seeks to achieve a world where no one is blind from avoidable
causes and where visually impaired people participate equally in society. Each
year, we improve the lives of millions of people in the poorest parts of the
world. Sightsavers offers a great place to work within easy reach of London and
Brighton.
Job Summary:  The Finance Officer will be responsible for
operational management of project funds e.g. budgeting/forecasting,
documentation and spending as per the PFAs. The successful candidate will
prepare monthly journals and ensure financial records are complete and accurate
The post holder will work with the Project Officer to ensure that partners fund
requests and monthly partner financial reports are made promptly and undertake
other general finance duties as required and facilitate the smooth running of
accounting and project finance activities.
Key Duties and Responsibilities: 
Accounting and
Programme Finance: 50%
  • Preparation of monthly journals e.g.
    Bank charges, Payroll journals etc. to ensure financial records are complete
    and accurate.
  • Reconcile all control accounts on
    monthly/quarterly basis to ensure completeness and integrity of financial
    information e.g. Bank & Cash, Prepayments, Accruals, Staff Debtors etc
  • Checking the correctness of retirements
    of travel advances/imprests and ensuring that they are well supported for
    further authorizations
  • Ensure all journals, payment vouchers,
    receipts are promptly keyed in/entered into the system (QuickBooks)
  • Preparation of the month end checklist
  • Ensure proper filing of Finance related
    documentation
  • Preparation of monthly financial reports
  • Assist in the management of partner
    funds, capacity building to partners from document processing,
    budget/forecasts questions and proper spending as per the MOUs.
  • Assist in performing regular Partner
    Financial Visits.
  • Work with the project coordinator to
    ensure that due partners fund requests and efficient monthly partner
    financial reports are made promptly.
  • Prepare and maintain partner fund
    transfers/financial reports database/register on regular basis
  • Ensure compliance to EU Financial
    Framework
  • Undertake other general finance duties
    as required to facilitate the smooth running of Accounting and Project
    Finance activities.
Procurement and
Stores: 40 %
  • Planning and handling purchases of office
    consumables
  • Organize and control of receiving of the
    goods.
  • Control purchase of supplies required by
    different departments.
  • Searching new reliable sources for
    materials
  • Participate in deciding on purchases
    i.e. summarizing quotations and selecting the best quote
  • Follow up on the order placed to know
    the delivery date
  • Ensuring that materials received are
    made available to be used by user as and when required.
  • Monthly stock reconciliation
  • Attending Company Stock counting’s and
    making its reconciliation statements, inventory analysis and stock
    variance analysis.
  • Maintaining communications with
    suppliers
  • Follow up on supplier’s payments as per
    agreement.
  • Ensuring that all materials ordered are
    received as per order and stored according to standard and made available
    to use as when required.
  • Controlling stock level to maintain
    continuity in supply to the dealers
  • Negotiate with suppliers
General
Administration: 10 %
  • Maintain and regularly update fixed
    assets register.
  • Ensure office equipments such as
    computers, photocopier, fax etc are in operational state
  • Coordination of renewals of business
    licenses, vehicles’ insurance policy, fire safety & service agreements
    for office equipments and coordination of lease agreement renewals for the
    office

Qualifications, Skills and Experience: 
  • The applicant must hold a degree in
    accounting, finance, business administration OR equivalent qualifications
    e.g. ADA or ADBA etc.
  • Demonstrated knowledge of and at least two years’ experience in financial administration of projects funded by
    institutional donors
  • Strong financial, programme and project
    management experience
  • Strong grant accounting and reporting
    background
  • Demonstrated experience in working with
    partner organisations
  • Excellent computer skills especially
    QuickBooks ,Word, Excel and e-mail/internet
  • Excellent communication skills (verbal
    and written English)
  • Young and energetic with high degree of
    integrity Skills (Special Training or Competence):
  • Accounting skills
  • Excellent communication skills (both
    oral and written)
  • Good written English skills
  • Good IT skills
  • Ability to understand and work with
    numbers.
  • Team Player
  • Planning and organising
  • High degree of integrity
How to Apply:
All suitably
qualified and interested candidates should send a filled application
form
 and equal
opportunities form
 to jobs@sightsavers.org indicating the position
title on the email subject line.
Deadline: 17th July 2018
For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline



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