Finance Officer International Non-profit Careers – Danish Refugee Council (DRC)

Job Title:    Finance Officer
Organisation: Danish
Refugee Council (DRC)
Duty Station: Uganda
Reports to: Area/Base
About US:
The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.
Job Summary:  The Finance Officer will provide efficient and
effective financial management according to DRC’s internal and donor
procedures, as per the Operations Handbook. The position will work under the
NURI Rural Infrastructure and Water Resource Management Interventions.
Key Duties and Responsibilities: 
  • Implement financial policies and procedures in accordance with DRC
    Operational Handbook.
  • Assist with preparation of program and operational budgets.
  • Liquidity management: establish monthly fund requirements and maintain
    adequate liquidity (cash) levels in the bank and cash safe. Subsequently,
    submits cash flow forecast every 25th of the month to the Senior Finance
    Officer based at the Kampala coordination office.
  • Maintain updated bank mandates and list of authorized signatories
    and ensure the area Internal Delegation of Responsibility and Authority is
    consistently updated.
  • Provide the financial review of all Purchase Requests (PR) and
    request for payments in accordance to the set limit in the area Internal
    Delegation of Responsibility and Authority.
  • Verifies payment vouchers for all payments in accordance to the set
    limit the area Internal Delegation of Responsibility and Authority.
  • Responsible for the bookkeeping i.e. management of monthly cash
  • Prepares consolidated weekly cashbooks with complete documentations
    for all the projects for review by Area Manager every Friday of the week.
  • Submits on bi-monthly basis cashbooks and corresponding cash and
    bank reconciliation to Kampala coordination office as per the quarterly
    cashbook submission calendar.
  • Ensure month end cash counts are done and submitted to DRC Country
    office in Kampala by 30th of every month and month end cash books
    accompanied by bank reconciliations are submitted to Senior Finance
    Officer 1st of every month.
  • Together with Area Manager, ensure physical cash count is carried
    out at the end of the week (Friday) and that Cash counts are filled in
    Kampala for review by Senior Finance Officer the following Monday together
    with the weekly updated cashbook.
  • Confirm that full accountabilities (documentations) are obtained for
    all expenditures and validity of claims all financial claims.
  • Ensures timely submission of scanned vouchers to Kampala
    coordination office.
  • Monitor project budgets closely and advice Area manager/project
    coordinators on any issues of concern.
  • Maintains overview of balance sheet items (X.4, X.5, X.6, X.7, X.82,
    X.83) and ensure there is no outstanding item older than a month.
    Responsible for banking activities and ensure the safeguarding of all
    available funds.
  • Reconcile the accounts payables.
  • Reconcile the accounts receivables and advances and issue receipts
    for all the funds received.
  • Monitor and ensure rent and fuel deposits are amortized on a monthly
  • Prepare schedules for all taxes withheld or paid on a monthly basis
    where relevant and submit to Senior Finance Officer for verification
    before submission to the relevant authorities.
  • Prepares monthly, quarterly and annual DRC and donor reports.
  • Supporting finance and Area Managers to adequately prepare for both
    internal and external audits.
  • Support the supply chain team in asset management by provision of
    financial data necessary for updating asset lists.
  • Act as the focal contact for financial queries in the area.
Program Support:
  • Ensure compliance with donor requirements regarding financial
  • Train staff on compliance with DRC internal financial controls
  • Support program teams’ and managers’ in building staff capacity in
    financial management.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Danish Refugee Council (DRC) Finance
    Officer job placement should hold a Degree in Accounting, Commerce
  • Professional qualification ACCA, CPA or similar
  • A minimum of five years of work experience in relevant field INGO or
    other agencies experience in financial management.
  • Proven ability in the implementation of large-scale programs.
  • High integrity, pro-active, stable, robust character and a good
  • Highly motivated, results-oriented, and with well-developed
    problem-solving skills.
  • Ability to cope with heavy workloads and to work under pressure to
    meet tight deadlines.
  • Excellent communication skills
  • Excellent analytical and negotiation skills.
  • Proven commitment to accountability practices.
  • Proven ability to prioritize tasks, meet deadlines, and work with
    limited supervision
  • Knowledge of computers: word processing, database management
  • Languages: Excellent Communication skills in
    English required. Knowledge of Alur, Lugbara, Luo, Madi and other local languages
    widely spoken in Northern Uganda is an advantage.              
All DRC staff should
master the 5 core competencies:
  • Striving for excellence: you focus on reaching results while
    ensuring an efficient process
  • Collaborating: you involve relevant parties and encourage feedback.
  • Taking the lead: you take ownership and initiative while aiming for
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: you act in line with our vision and values
How to Apply:
All suitably
qualified and interested candidates who wish to join the Danish Refugee Council
(DRC) are encouraged to apply online at the link below.
Deadline: 5th August 2018
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