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Head of Programmes Job Placement - Caritas International

Job Title:          Head of Programmes
Organisation: Caritas International
Duty Station: Uganda
Reports to: Executive Director

About US:
Caritas International is a confederation of 16 Catholic relief, development and social service organisations operating in over 200 countries and territories worldwide. Collectively and individually their claimed mission is to work to build a better world, especially for the poor and oppressed. The first Caritas organisation was established by Lorenz Werthmann on 9 November 1897 in Germany.

Job Summary: The Head of Programmes (Deputy Director) will provide strategic programme, administrative, management, financial and technical leadership of all projects, programmes and portfolios in line with the organizational policies and strategies approved by the Board of Directors of Social Services and Development (SSD). He/she will support the Executive Director to coordinate all projects/programs/portfolios: he/she will supervise, technically guide, monitor and evaluate all multi-disciplinary teams to achieve the organization’s vision and Mission. The HoPs will foster partnerships with line government departments/ministries, partners’ institutions and other stakeholders. The DD/HoPs will work to ensure that program activities are completed on time, within budget and scope.

Key Duties and Responsibilities: 
  • Provide leadership to the project and programme teams: Coordinate and oversee the planning and implementation of all projects, programmes and portfolios. The HOPs will specifically support overall planning of all projects/Programmes: communication; procurement; human resources; Monitoring and evaluation; project/programmes control; risk management and project/programme transition.
  • Provide overall technical support: Lead the design of interventions while ensuring the quality and maximum sustainability of all initiatives; identify, select and employ the right tools and processes to ensure project/programmes success.
  • Ensure that all strategies and activities are aligned to Caritas Kotido Diocese policies, strategic plan and donor requirements and guidelines.
  • Lead the annual work planning process and contribute to planning meetings with donors, partner institutions and other stakeholders.
  • Stakeholder coordination: coordinate with the line government ministries/ departments, beneficiaries and partners’ institutions on issues related to technical planning, implementation and M&E of projects, programmes and portfolios.
  • Support monitoring, evaluation and action learning: premised on the theory of change (results). Design appropriate project Monitoring and Evaluation tools based on project logic, Logical framework and MEAL.
  • Provide report/feedback to the Executive Director on the progress of all projects,
  • Programmes and portfolios. He/she may also be requested to update donors on the same when required.
  • Oversee all activities, outputs, and outcomes related to project management and administration, including reporting, budget development and monitoring, financial transactions, execution of project plans, and project performance monitoring and evaluation.
  • Drive use of data to track program quality, program outcomes and through targeted evaluations, assess programmatic impact on project goals, in partnership with the M&E Unit.
  • Ensure that all project/programme activities are implemented in time, budget and scope (approved work plans, budgets and proposals).
  • Coordinate the submission of timely and quality reports (narrative and financial) by the various project/programme leads.
  • Consolidate quarterly and annual activity reports indicating progress towards targets and achievements for the year: challenges, lesson learned, innovations and success stories.
  • Ensure all reports are submitted to the Executive Director in time to facilitate onward submission to the SSD Board, donors and other stakeholders.
  • Ensure that all donor reports, and project write ups, including but not limited to success stories and program briefs are data driven and articulate.
  • Present progress, achievements, and lessons learned to key stakeholders, including the donor, government officials, and other implementing partners.
  • Based on skills and knowledge gaps identified, develop and implement staff capacity building plan for all the project/programme staff to meet established standards through on-job training, short courses, workshops, conferences and any other appropriate methods.
  • Network and liaise with Caritas Kotido Diocese personnel, partner institutions and donors and other stakeholders to mobilize and utilize the required resources to nurture sustainable partnerships.
  • Troubleshoot to prevent and resolve potential problems, review outputs for quality control. Prepare and maintain a weekly and monthly issue log to trace projects/programme risks, progress, challenges and lesson learned.

Qualifications, Skills and Experience:
  • The applicant for the Caritas International Head of Programmes job opportunity must hold an advanced (Master) degree in either of the following; Project Planning and Management; or Business Administration (project management); or economics; or Social Sciences; or Social Works and Social Administration; or Development Studies; or agricultural sciences (crop & livestock).
  • At least five years of experience in a senior or similar position, managing multifaceted donor projects and programmes and multi-disciplinary teams.
  • At least five years of experience of working with Faith-based Organizations or NGOs.
  • Good experience and understanding of the pastoral and agro-pastoral production systems.
  • Previous experience of working in Karamoja and other pastoralists’ areas is a requirement.
  • Self-motivated and innovative individual, working with minimum supervision.
  • Proven record of superb management, proposal development skills, leadership, decision-making, and interpersonal skills.
  • Proven ability to manage large, complex projects across multi-donor settings.
  • Good experience in managing DFID, EU, USAID, IRISH AID, JICA etc projects.
  • Demonstrated skills in supervising staff, team building and management.
  • Knowledge in computer packages (MS, excel, power point etc.)
  • Excellent verbal and written English communication skills.

How to Apply:
All qualified candidates should address and send their application letters, Curriculum Vitae and certified copies of relevant academic (transcripts & certificates) and work based documents to:

The Secretary SSD Board,
Kotido Catholic Diocese,
P.O BOX 55,
Kotido -Uganda.

Deadline: 14th June 2018

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