The Ugandan Jobline

• Ensuring that financial and administrative regulations and standard
  procedures are complied with.
• Preparing, organising internal meetings and managing calendars.
• Organising administrative and logistical aspects of project
  activities (meetings, workshops, travel arrangements etc.)
• Producing correspondence and creating minutes of meetings.
• Organising office activities including telephone duties, reception
  and administration of documents.
• Responsible for local procurement including quotations according to
  GIZ guidelines
• Ensuring that computers, software, printers and communication
  equipment function properly.
• Filing documents in reference files or in DMS in line with GIZ’s
  filing rules and support in reporting.
• Handling petty cash, cash withdrawals, keeping the cashbook, bank accounts,
  preparing and entering vouchers.
• Ensuring that vouchers and receipts are complete as per GIZ
  financial requirements.
• Monitoring the availability of accessories and stocks and carries
  out procurement in accordance with the GIZ guidelines up to the project
  internal ceilings.
• Performing any other duties and tasks at the request of the project
  coordinator.
• Be prepared to travel in the project region.

• The applicant for the GIZ Administrative Assistant, (ENWASS)
  Programme job placement must hold a University degree in relevant
  specialisation and qualification in business administration desirable
  (equivalent of BA or MBA). Professional experience
• Five years of professional experience in a comparable position.
• Working experience for GIZ, donor agencies, non – governmental
  organizations or other international organizations.
• Experience in working in related field of Water Supply / Sanitation
  / Water Resource Management is an asset.
• Experience in procurement, low level accounting and staff
  supervision (e.g. drivers) is highly desirable. Other knowledge,
  additional competences
• Good working knowledge of ITC technologies (related software, phone,
  fax, email, internet) and computer applications (e.g. MS Office).
• Knowledge of accounting software (e.g. WINPACCS) is an advantage.
• Very good knowledge of written and spoken English, knowledge of
  Ngakarimajong would be an asset.
• Strong organisational and analytical skills and ability to work well
  under pressure and with minimal supervision.
• Willingness to upskill as required by the tasks to be performed.
• High degree of self-motivation and team spirit in a multi – cultural
  and interdisciplinary team.

Related Jobs