Operations Assistant Jobs – African Development Bank

Organisation: African
Development Bank
Duty Station: Kampala,
Uganda
Grade: GS-7
Reports to: Country
Manager, Uganda Country Office
About US:
Established in 1964, the
African Development Bank is the premier pan-African development institution,
promoting economic growth and social progress across the continent. The Bank’s
development agenda is delivering financial and technical support for transformative
projects that will significantly reduce poverty through inclusive and
sustainable economic growth. In order to sharply focus the objectives of the
Bank’s Ten Year Strategy (2013-2022) and ensure greater developmental impact,
five major areas (High 5s), all of which will accelerate our delivery for
Africa, have been identified, namely: energy, agro-business, industrialization,
integration, and improving the quality of life for the people of Africa.
Job Summary: The African
Development Bank Operations Assistant will provide administrative and client
support to the Operational Staff. The job implies frequent interaction with
other institutional units, staff in other locations (regional and at
headquarters), Government officials, consultants and external organizations. The
position is held by experienced staff whose acquired knowledge and skills
enable her/him to independently undertake diverse and complex work assignments.
With only routine supervision, the Operations Assistant will work closely with
Operational Staff within the Uganda Country Office to make a significant
contribution to the overall achievement of the Uganda Country Office work
program. The selected candidate will be assigned to support a set of sectors,
as well as tasks associated to the Uganda Country Office overall work program
for which ad-hoc support may be needed from time to time. The Operations
Assistant will report to the Country Manager while providing direct support to
the Operational Staff.
Key Duties and Responsibilities:  
  • Provide
    primary assistance in the implementation of the Uganda Country Office work
    program, including some specialized support in specific areas, such as
    task management, procurement, database management, information technology,
    editorial assistance, etc.
  • Support
    Operational Staff by drafting a variety of routine documents and applying
    effective proof-reading.
  • Keep
    abreast of the Bank’s directives and processes and ensure effective
    processing of all project documents.
  • Use
    word processing or desktop publishing skills to produce complex text,
    reports, figures, graphs, etc., according to standard Bank formats and
    distribution
  • Coordinate
    team schedules, meetings, and appointments, undertake standard logistical
    preparations for various events, e.g. meetings, conferences, workshops,
    negotiations, etc.
  • Organize
    and coordinate mission activities which include preparation/updating of
    mission itineraries and briefing materials, coordination of meeting
    schedule, and travel, etc.
  • Collect
    and input data provided by Task Team Leaders into the central database,
    including processing new project status reports and updates. Serve as an
    information resource on status of project/products (e.g. procurement,
    disbursement, audit, trust fund/co-financing, and legal issues).

Qualifications, Skills and Experience:
  • The
    African Development Bank Operations Assistant must hold a Bachelor’s
    degree in Business Management, Commerce, Administration or related
    discipline
  • Five
    years of relevant experience;
  • Excellent
    interpersonal and communication skills, with ability to interact
    diplomatically with clients and staff at all levels, recognized ability to
    exercise good judgment in interpersonal dealings at all levels and in
    handling confidential information;
  • Excellent
    organizational, administrative and time management skills;
  • Effective
    analytical, research and problem-solving skills;
  • Competence
    in the use of standard Microsoft Office applications (Word, Excel,
    PowerPoint, SAP and/or other integrated document management system);
  • Previous
    experience with a multilateral/bilateral development organizations is an
    advantage;
  • Excellent
    verbal and writing/editing skills in English.
Personal Competencies:
  • Technology
    and systems knowledge

    Exhibits excellent knowledge of Microsoft Office applications and
    proficiency of technology or/and systems relevant to the operations of the
    Bank.
  • Project
    and task management

    Ability to undertake diverse and complex assignments with minimal
    supervision and resolve competing demands. Demonstrates good
    organizational skills, can plan and prioritize own work and work of
    internal clients.
  • Institutional
    policies, processes, and procedures
    -Demonstrates relevant functional knowledge and understanding of
    institutional priorities, policies, operational and administrative
    procedures, and people. Ability to practically apply and guide others in
    policy application.
  • Versatility
    and adaptability

    Demonstrates initiative and motivation to proactively learn new
    developments in relevant policies, procedures and technology. Is able to
    proactively identify, prevent and/or solve problems. Ability to
    participate in change activities and initiatives.
  • Client
    orientation
    – Able to
    interact with clients with discretion and diplomacy. Demonstrates ability
    to resolve complex client related issues. Displays understanding of
    relevant internal and external factors and their impact to the client.
  • Drive
    for results
    – Takes
    personal ownership and accountability to meet deadlines and achieve
    agreed-upon results, and has the personal organization to do so.
  • Teamwork,
    excellent behavior and inclusion
    – Collaborates with other team members and contributes productively
    to the team’s work and output.
  • Communication – Strong capacity to communicate in a
    constructive and professional manner. Can assist in the preparation of
    written materials in accordance with Bank administrative guidelines and
    best practices. Ability and readiness to contribute to unit’s knowledge
    sharing.
  • Business
    judgment
    – Demonstrates
    ability to assess situation, and make sound judgment on action needed.
How to Apply:
All suitably qualified and
interested candidates are encouraged to submit a concise Curriculum Vitae (CV)
and a cover letter to COUG_RECRUITMENT@AFDB.ORG indicating Operations
Assistant’ in the subject line.
NB: The
African Development Bank Group does not ask for payments of any kind from
applicants throughout the recruitment process (job application, CV review,
interview meeting, and final processing of applications). In addition, the Bank
does not request information on applicants’ bank accounts. The African
Development Bank Group declines all responsibility for the fraudulent
publications of job offers in its name or, in general, for the fraudulent use
of its name in any way whatsoever.
Deadline: 11th May 2018
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