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Accounts and Administration Officer Jobs - Kampala Audiology Speech Centre (KASC)


Organization: Kampala Audiology Speech Centre (KASC)
Duty Station: Kampala, Uganda
Reports to: Managing Director

About US:
Kampala Audiology and Speech Centre (KASC) which was incorporated in 2004, as a Ugandan company limited by shares was founded by a team of health professionals who included an audiologist, an Ear Nose and Throat (ENT) surgeon and audiological physician, an Ear Mould Technologist and a Special Needs Education specialist. As the leading indigenous audiology company in Uganda, we have earned acceptance as a reliable service provider with integrity, delivery of high standards quality of hearing conservation range of products.

Job Summary: The Accounts and Administration Officer will mainly provide accounting and administrative services to the Kampala Audiology and Speech Centre (KASC)

Key Duties and Responsibilities:
·         Actively participates in the process of developing a three-year, annual and monthly operating Plans with corresponding budget (s)
·         Actively participates in the operational planning, generate consensus, recommendations and associated Plan of Action (PoA)
·         Coordinates the implementation of budgets for various departments
·         Prepares profit and loss statements and monthly closing and cost accounting reports
·         Compiles and analyzes financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions
·         Coordinates with internal and external auditors and ensures timely implementation of Audits
·         Establishes, maintains, and coordinates the implementation of accounting and accounting control procedures
·         Analyzes systems management performance and ensures a healthy and efficient working of financial systems and operations
·         Analyzes and reviews budgets and expenditures for the company; prepare financial statements and compiles monthly reports
·         Regularly monitors and reviews accounting and related system reports for accuracy and completeness
·         Prepares and reviews budget, revenue inflow, expense, payroll entries, invoices, and other accounting documents
·         Analyzes asset/financial markets and recommends suitable, secure and high yielding investment options
·         Evolves and maintains financial data bases, computer software systems and appropriate filing systems
·         Actively participates in the inputting and handling of financial data and reports for the company's automated financial systems
·         Maintains records and data of all transactions, regularly review and make recommend data entry and related systems improvement
·         Evolves, maintains financial and accounting policies, participate in orientation for new staff
·         Develops procurement and logistics management strategy with appropriate operations plans, budget
·         Manages all procurement projects including purchasing, contracting, sourcing, and commodity management
·         Understands KASC business, generates appropriate procurement and logistics information, action items, schedule, and measurable deliverables
·         Leads all procurement related activities and monitor progress regularly so as to report on procurement and logistics status to management
·         Works out Cost Price and Benefit Analysis and advises management to ensure value for money in all procurement projects
·         Develops innovative approaches to review procurement process effectiveness and explore logistics solutions for customers and suppliers
·         Analyzes, review and provide recommendations on all procurement related issues, plans, reports, trainings and metrics
·         Analyzes industry trends / market competition to develop business and cost saving improvement initiatives
·         Prepares logistical plans for current operations and logistics contingency plans as need arises
·         Designs, develops and executes tools and methodologies to enable effective implementation of procurement and logistic plans
·         Ensures accountable, timely and cost-effective tracking, verifying and release of shipments
·         Overall coordinates and manage logistics support to ongoing operations and others planned Oversees the daily functioning of the centre, ensures adequate staffing, anticipates gaps and addresses identified HR needs In a timely manner.
·         Maintains the stability of the center, predicts future logistical gaps, evolves proactive plans to address the anticipated needs
·         Demonstrates proficiency in information technology and applies the skills to address automation centre needs to improve efficiency and effectiveness
·         Ensures a safe environment for patients, enforces application of rules and policies
·         Upholds and promotes confidentiality and integrity of the facility
·         Cultivates a culture of efficiency and effectiveness ·
·         Must be familiar with data trends, plans for future projects and monitors the daily operations of the facility and/or centre improvement
·         Responsible for the day to day operations of the facility/centre
·         Enforce policies and ensures that staffs comply with established rules
·         Creates reports that convey the daily logistics and the long-term impacts of such daily logistics on the facility/centre
·         Anticipates and resolves service delivery issues, maintains equipment and machinery; replaces failing and outdated equipment
·         Maintains adequate amounts of centre supplies/products
·         Collects significant data and uses the data to inform and improve patient/client care
·         Able translate the data into a form that is shared and harnessed for making decisions to resolve problems in a timely manner
·         Fosters strong communication across all staff (both technical and non-technical staff), shares information to create an efficient work environment
·         Actively participates and contributes to the development and implementation of organizational strategies, policies and practices
·         Actively participates in planning and supports sales and marketing activities
·         Tasked with monitoring stock levels of all products; plans and ensures timely replenishment
·         Prepares invoices, delivers ,follows up and collects payments
·         In charge of safety of company sales, banking, proper documenting other cash related transactions at the centre


Qualifications, Skills and Experience: 
·         The applicant should hold a Bachelor’s Degree in either Commerce (Accounting option) or Business Administration from a recognized Institution
·         At least three years of financial and administration experience in a similar position.
·         Excellent analytical skills
·         Computer proficient in word processing, spreadsheets/excel, PowerPoint, and knowledge of accounting software (e.g.: Accounting packages such as pastel)
·         Excellent organizational skills
·         Strong numeracy skills.
·         Ability to work under minimum supervision, independently and in a team
·         Good information and communications technology skills
·         High degree of ethics and Integrity
·         Good team work

How to Apply:
All suitably qualified and interested candidates should send a copy of their CV to E-mail: kascentre@yahoo.co.uk. Only shortlisted candidates will be contacted   

Deadline: 31st May 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline





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