Logistics Manager NGO Jobs – Handicap International

Job Title:        Logistics Manager
Organisation: Handicap International
Duty Station: Arua, Uganda
Reports to: Field Coordinator
Salary: UGX 3,601,199 /= 
About Us:
Handicap International is an independent and impartial aid and
development organisation working in situations of poverty and exclusion,
conflict and disaster. We work alongside disabled and vulnerable people to help
meet their essential needs, improve their living conditions and promote respect
for their dignity and fundamental rights. Handicap International is outraged by
the injustice faced by people with disabilities and vulnerable populations, we
aspire to a world of solidarity and inclusion, enriched by our differences,
where everyone can live in dignity.
Job Summary: The Logistics Manager will be responsible for
logistical support to HI activities in Arua and the follow up of all HI
procedures.
Key Duties and Responsibilities:
Steering the programme’s logistics management
  • Define and apply
    logistics procedures for the supply chain (purchase, stock, transport),
    equipment, vehicle fleets, power supply and telecommunications, in compliance
    with the legal framework and internal and donor regulations
  • Set up monitoring
    tables so as to have reliable information permanently to hand
  • Set up indicators and
    internal controls for the implementation of logistics procedures
  • Train programme teams
    in HI and donor logistics procedures and in the logistics regulations
    applying to the programme and to partners, in compliance with the legal
    framework
  • Support project teams
    in the training and monitoring  of partners with regard to the
    implementation of logistics procedures
  • Ensure checks are
    conducted on partners’ logistics processes
  • Ensure the filing and
    archiving of logistics documents
Planning and guaranteeing efficient supply chain management
  • Participate in the
    drafting of a supply plan per project
  • In liaison with the
    admin/SSC, define (adapted procedure) and supervise the programme’s supply
    procedures in compliance with internal and donor regulations and legal
    requirements
  • Oversee the transport
    of merchandise and manage customs clearance procedures
  • Manage national and
    international calls for tender
  • Set up and check on
    the regular updating of a suppliers data base
  • Supervise the
    monitoring of Purchase and Service Requests and check purchase files
  • Supervise the
    reception of merchandise and the delivery of material to requesting
    parties
  • Assist with the
    drafting of donor reports and preparing for audits  on aspects
    concerning supply
  • Draw up contracts for
    suppliers and service providers and manage, archive and monitor suppliers
    and service providers
  • Supervising the
    management and use of the vehicle fleet and other means of transport in
    compliance with internal regulations and the security plan
  • In liaison with the
    admin/SSC, define the programme’s transport needs
  • Define the management
    and user rules for vehicles and other means of transport in compliance
    with local legislation, the highway code, the programme’s security rules
    and HI’s regulations
  • Organise/ensure the
    organisation of the management of other transport means
  • Organise/ensure the
    organisation of the above vehicles’ allocation and availability
  • Following up on road
    accidents.
  • Ensuring the filing
    and archiving of files, contracts and documentation associated with
    vehicles and transport
Managing technical equipment
  • Validate the choice of
    adapted materials in compliance with procurement procedures
  • Assist with the
    definition of equipment management procedures and put them in place
  • Set up and monitor
    Equipment Monitoring Charts(EMC); ensure the reliability of the data they
    contain and the filing and archiving of documents pertaining to them
  • Liaise with the
    Programme Accounts Unit on the localisation of fixed assets and their
    monitoring in the EMC
  • Monitor entries and
    withdrawals for each equipment group
  • Undertake regular
    physical inventories and send them to head office in compliance with
    deadlines
  • Ensure the
    installation, maintenance, monitoring and traceability of equipment
    (computer, power-supply, communication, etc.)
  • Check the Technology
    Charter is properly applied and monitor email and internet access
  • Train programme staff
    on how to handle equipment and draft procedures for use
  • Assist with drafting
    donors’ financial reports, funding proposals and budgets/budget revisions
    for aspects concerning equipment management.
Managing/overseeing the management of general services
(expatriate staff accommodation, offices and storage facilities)
  • Set up and supervise
    the physical management of stocks and storage premises
  • Set up and monitor
    stock management procedures
  • Identify and
    anticipate programme needs for premises
  • Define the criteria
    for choosing and selecting premises
  • Search for and
    identify available premises
  • Manage the fitting
    out, upkeep and maintenance of premises
  • Analyse insurance
    coverage options and contact insurance companies
  • Monitor the premises’
    utility contract costs (water, electricity, etc.)
  • Ensure the premises
    are secure (locking systems, watchmen, first aid kits, extinguishers)
  • Manage the logistical
    organisation of project seminars and training
Participating in the analysis and implementation of the
programme’s security rules
  • Bring all security
    information collected that he/she is aware of to the attention of his/her
    line manager
  • Monitor the programme
    risks
  • Circulate information
    concerning the security of travel, equipment and premises within the
    programme
  • Secure and render
    visible the premises, vehicles, equipment and individuals as set out in
    the security rules
Managing the programme’s logistics team
  • Manage and lead the
    programme’s logistics team, fix objectives and assess the staff he/she
    line-manages
  • Train his/her team
  • Set up communication
    and coordination mechanisms for his/her team
  • Manage contractual
    monitoring (leave, end of trial periods, etc.) of the staff he/she
    line-manages; if necessary, co-validate disciplinary procedures with the
    support services coordinator
  • Oversee his/her team’s
    career development: define training needs and provide guidance on
    professional development.
Others
  • Participating at the
    weekly team coordination meetings;
  • Participating in the
    Arua programs strategy planning;
  • Ensure the strict
    application of the rules;
  • Report any incident in
    which s/he’s involved immediately;



Qualifications, Skills and Experience:
  • The ideal candidate
    for the Handicap International Logistics Manager job opportunity must hold
    a professional diploma or university degree in a Logistics field
  • One year of experience
    in a similar position
  • Previous experience
    with an NGO
  • Previous experience in
    emergency response is appreciated
  • Advanced IT knowledge
    (hardware and software, Microsoft Office, Internet)
  • Knowledge of
    international humanitarian response and development work
  • Excellent written and
    spoken English
  • Ability to work in an
    inter cultural environment
  • Flexibility,
    responsive, motivated, good communicator
  • Ability to work under
    pressure
  • Management skills
  • Personal qualities
  • Calm, structured,
    organized.
NB: This
is a re-advertisement so those who applied earlier need not express interest
again.
How to Apply:
All suitably qualified candidates who wish to join Handicap
International are encouraged to send their updated CVs (3 pages max, including
three professional references) with cover letters to HR Coordinator at
job.uganda@handicap-international-ug.org with the subject “Application to
Logistics Manager.”  
Deadline: 13th April 2018
NB: Any efforts to influence the recruitment
process will lead to automatic disqualification.
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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