Fresher HR/Admin Assistant NGO Job Opportunities – International Rescue Committee (IRC)

Job Title:          HR/Admin Assistant
Organization: International
Rescue Committee (IRC)
Duty Station: 
Reports to: HR
Officer/Admin Officer
About US:
The International Rescue
Committee helps people whose lives and livelihoods are shattered by conflict
and disaster to survive, recover, and gain control of their future. It was
created by Albert Einstein more than 80 years and has been working in Uganda
since 1998. It has particularly working in the conflict zones where tens of
thousands of people have been kills and over 1.6 million displaced. Following a
peace agreement in 2006, Ugandans are returning home and looking to rebuild
their lives. The IRC is there to protect women and children from violence and
exploitation by fostering a safe environment and encouraging education, and is
supporting farmers and small businesses, and helping communities promote peace
and long-term development.
Job Summary: The HR/Admin
Assistant is responsible for providing support for day-to-day administrative
requirements, functions and general office management of the IRC Kampala
Key Duties and Responsibilities: 
  • Ensure that reception services are provided in
    such a fashion that visitors are provided with a warm welcome and that
    their needs are swiftly attended to
  • Ensure that all incoming
    communications(telephone calls, letters, email etc.) are resp
    onded to professionally and reliably
    passed on to the appropriate person(s)
  • Ensuring that the office environment is clean,
    well-organized and attractive and that break tea is provided to a high
    standard of quality and hygiene
  • Ensure that Office equipment is switched off accordingly and the
    premises securely closed.
  • Utility
    Management (Electricity, Water, Garbage, Phone, Security, Internet etc)
  • Ensure that all office utility bills,
    subscriptions and office rent are paid on time in liaison with the HR/A
    dmin. Officer
  • Under the supervision of the HR/ Administration
    Officer, compile and submit MTN- CUG telephone numbers by the 20th of
    every month
  • Prepare monthly utility reports and submit
    timely to the HR & Admin Officer or designate
  • Events
    Management (Conference / Meetings) and Accommodation (in-Country)
  • In liaison with the focal person on the
    personnel committee, coordinate monthly staff meetings and ensure
    efficient distribution of minutes
  • Ensure that support is provided in a timely and reliable fashion with accommodation
    bookings for staff from other programmes and other official visitors
  • Coordinate and arrange staff parties.
  • Provide timely and proper set-up of conference
    rooms or venues for various meetings as and when.
  • Secretarial task- Ensure OADF forms/Templates are replenished and updated.

Qualifications, Skills and Experience:
  • The
    applicant for the International Rescue Committee HR/Admin Assistant job
    placement must hold a University degree / Higher education in Human
    Resources, Business administration or any other related course
  • Two
    years of experience
    in similar position;
  • Proven skills in administration and human
    resources management
  • Strong organizational, interpersonal skills
  • Good administrative skills
  • Strong written and oral English communications
  • Excellent computer skills including MS Word, Excel, PowerPoint
    and Outlook
  • must be able to work independently while being
    a strong team player;
  • Strong skills in collaboration with
    multi-cultural and diverse teams
  • A
    team builder with excellent people skills; must be culturally sensitive
How to Apply:
All suitably qualified and
interested candidates should send updated CVs, cover letters and filled
application form, 
, clearly indicating “Position
Title” as the subject to: (The Human Resource and
Administration department, International Rescue Committee)
Deadline: 19th April 2018
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