Fresher HR/Admin Assistant NGO Job Opportunities - International Rescue Committee (IRC)

Job Title:          HR/Admin Assistant
Organization: International Rescue Committee (IRC)
Duty Station:  Uganda
Reports to: HR Officer/Admin Officer

About US:
The International Rescue Committee helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. It was created by Albert Einstein more than 80 years and has been working in Uganda since 1998. It has particularly working in the conflict zones where tens of thousands of people have been kills and over 1.6 million displaced. Following a peace agreement in 2006, Ugandans are returning home and looking to rebuild their lives. The IRC is there to protect women and children from violence and exploitation by fostering a safe environment and encouraging education, and is supporting farmers and small businesses, and helping communities promote peace and long-term development.

Job Summary: The HR/Admin Assistant is responsible for providing support for day-to-day administrative requirements, functions and general office management of the IRC Kampala office.

Key Duties and Responsibilities: 
  • Ensure that reception services are provided in such a fashion that visitors are provided with a warm welcome and that their needs are swiftly attended to
  • Ensure that all incoming communications(telephone calls, letters, email etc.) are responded to professionally and reliably passed on to the appropriate person(s)
  • Ensuring that the office environment is clean, well-organized and attractive and that break tea is provided to a high standard of quality and hygiene
  • Ensure that Office equipment is switched off accordingly and the premises securely closed.
  • Utility Management (Electricity, Water, Garbage, Phone, Security, Internet etc)
  • Ensure that all office utility bills, subscriptions and office rent are paid on time in liaison with the HR/Admin. Officer
  • Under the supervision of the HR/ Administration Officer, compile and submit MTN- CUG telephone numbers by the 20th of every month
  • Prepare monthly utility reports and submit timely to the HR & Admin Officer or designate
  • Events Management (Conference / Meetings) and Accommodation (in-Country) Management
  • In liaison with the focal person on the personnel committee, coordinate monthly staff meetings and ensure efficient distribution of minutes
  • Ensure that support is provided in a timely and reliable fashion with accommodation bookings for staff from other programmes and other official visitors
  • Coordinate and arrange staff parties.
  • Provide timely and proper set-up of conference rooms or venues for various meetings as and when.
  • Secretarial task- Ensure OADF forms/Templates are replenished and updated.

Qualifications, Skills and Experience:
  • The applicant for the International Rescue Committee HR/Admin Assistant job placement must hold a University degree / Higher education in Human Resources, Business administration or any other related course
  • Two years of experience in similar position;
  • Proven skills in administration and human resources management
  • Strong organizational, interpersonal skills
  • Good administrative skills
  • Strong written and oral English communications skills
  • Excellent computer skills including MS Word, Excel, PowerPoint and Outlook
  • must be able to work independently while being a strong team player;
  • Strong skills in collaboration with multi-cultural and diverse teams
  • A team builder with excellent people skills; must be culturally sensitive

How to Apply:
All suitably qualified and interested candidates should send updated CVs, cover letters and filled application form, download here, clearly indicating “Position Title” as the subject to: (The Human Resource and Administration department, International Rescue Committee)

Deadline: 19th April 2018

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