Several Fresher Diploma Job Opportunities - Sales Representatives - Platinum Credit (U) Ltd

Job Title:     Sales Representatives (Several Entry Level Job Opportunities) Organization:  Platinum Credit (U) Ltd Duty Station:  Kam...

2 Fresher Administrator NGO Job Placements - Malaria Consortium


Organization: Malaria Consortium
Duty Station: Uganda
Salary: USD 13,005 gross per annum
Reports to: Regional Coordinator

About US:
Malaria Consortium is the world’s leading not-for-profit organisation dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. Malaria Consortium works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.

About Project:
Malaria Consortium Uganda has received funding from DFID/UNICEF to implement the Strengthening Uganda’s Response to Malaria (SURM) project which will focus on reducing the impact of the leading causes of U5M morbidity and mortality in 16 districts in Northern Uganda. The project will address lagging maternal and neonatal mortality through a combination of iCCM and selected maternal and neonatal care interventions. The project is implemented with UNICEF and spans a five-year period (April 2018-March 2023) in 16 districts in the Northern region of Uganda.

Job Summary: The administrator is responsible for management of the reception, provide administrative and logistics support to the office. The administrator is responsible for management of the reception area, receiving visitors, managing the central office phone, directing visitors and proving any administrative related support to the team.

Key Duties and Responsibilities: 
Administration and Logistics support (70%)
  • Make sure that all offices are kept clean at all times including the wash rooms by providing adequate supervision to the support staff responsible for office cleaning
  • Ensure that the office cleaners and kitchen staff are performing to the required standards
  • Ensure that the compound has a tidy and professional appearance including gardening
  • Report any building and maintenance issues to the line manager
  • In charge of stores both for project and office supplies
  • Manage vehicles and drivers including review of vehicle records
  • Coordinate vehicle hire as and when necessary
  • Asset management and maintenance of register.
  • ICT: Liaise with IT support service firms to offer regular professional advice, IT support to staff in a timely manner that does not interfere with staff work. Log all complaints and follow progress closely; raise to a manager if service is not forthcoming
  • Generator service/maintenance
  • Procurement of office and project supplies (with guidance of the Regional Coordinator)
  • Supervise and ensure that the office buildings and compound are kept in a clean and tidy way. Report any building and maintenance requests in writing to the Regional Coordinator
  • Receive, analyse, code and prepare request for payment for water, electricity, staff telephone and security bills
Ensure that the front desk represents the organization to the visitors in a professional manner (25%)
  • Make sure that the front desk is staffed at all times during the working hours
  • Receive incoming calls to the office and transfer to requested person
  • Make outgoing calls from Malaria Consortium and connect to requested person
  • Receive parcels and give them to owners, and also send parcels
Other (5%)
  • Ensure that the First Aid Box is fully stocked at all times and fire extinguishers are working
  • Book accommodation for staff members from upcountry offices
  • Ensure that the stationery store is always fully stocked, and request for more items as needed


Qualifications, Skills and Experience:
  • The applicant for the Malaria Consortium Administrator job opportunity should hold a  Bachelor’s degree in Information and Office Management/ Office Administration or related
  • One year of experience in the field of administration
  • Experience in managing a reception, switchboard and/or customer care
  • Computer literacy skills
  • Previous experience in office management
  • Possess good understanding, knowledge and experience in document control and management
  • Ability to effectively manage time and resolve crises
  • Excellent interpersonal and communication skills
  • Good Excel and other software skills
  • Keen attention to detail

How to Apply:
All interested applicants are encouraged to apply online at the web link below.


Deadline: 27th April 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

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