Fresher Human Resource Assistant Non-profit Jobs – Danish Refugee Council (DRC)

Job Title:        Human Resource Assistant
Organisation: Danish Refugee Council (DRC)
Duty Station: Uganda
Reports to:  Area Program Manager
About US:
The Danish Refugee Council (DRC) is a private, independent,
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
Job Summary: The Human
Resource Assistant will ensure the smooth running of the office in relation to
all administrative and human resources processes; ensuring that office
administrative resources are used appropriately and in conformity with
DRC/Donor Guidelines and policies.
Key Duties and
  • Monitor any changes in national laws related
    to DRC/DDG operations, e.g. Labour Law.
  • Perform general clerical duties, including
    photocopying, filing and mailing
  • Routinely re-order office supplies
  • Manage the filing, storage and security of
    documents, including HR files, project assets, consumables, etc.; ensure
    all documents are filed according to the guidelines in Operations Handbook
  • Maintain a tracking system for all
    communications (in-coming and out-going) by receiving and forwarding to
    the responsible staffs, and circulating from DRC/DDG staffs to external
  • Chair weekly meetings and send minutes to
Human Resources:
  • Maintain confidential, accurate and up to
    date records of all staff (i.e. personnel information and management
  • Maintain an updated Staff Database
    including tracking contract dates and extensions
  • Ensure staff management and follow up for
    the office: record staff absences, overtime, holidays, contracts, contract
    renewals and end of contract documents and payments, explain policies to
    staff and implement procedures
  • Track staff leave and support Supervisors
    in ensuring leave planning is done
  • Maintain the HR filing system, including
    update of all paperwork
  • Prepare office payroll, tax and social
    insurance documentation on a monthly basis for checking and authorisation by
    Area Program Manager, and ensure timely payments
  • Prepare recruitment planner to acquire
    authorization for every position and ensure a transparent and fair
    recruitment procedure in liaison with Area Manager and HR Kampala
  • Prepare all casual/Volunteer contracts
    with guidance and support from Kampala HR and maintain records of all
    contract related information; and ensure those are paid on a timely basis.
  • Maintain Administrative guidelines and
    update if procedure changes
  • Ensure compliance with all DRC/Donor HR
    and Admin procedures and liaise with Area Manager and Kampala HR unit for
    support in attaining this.
  • Ensure that all finance/admin/HR
    procedures are carried out according to DRC standards and in a transparent
  • Supervise Guards, office attendant and
    Housekeeping staff and manage their schedules, leave planning and other HR
  • Take initiative to ensure targets are
    prioritized and achieved before stated deadlines.
  • Ensure that a good relations with the
    district authorities are fully maintained
Additional tasks: On request perform any other additional
duties assigned by the supervisors in order to allow the organization to
function optimally.

Qualifications, Skills and Experience:
The ideal candidate for the Danish Refugee Council (DRC) Human Resource
Assistant job placement must hold a relevant university degree
How to Apply:
All suitably qualified and interested candidates should send their
applications including;
  • A cover letter (1
    page) in which you explain why you are interested in the position and how
    you meet the qualities and qualifications criteria
  • Concise and accurate
    CV (maximum 3 pages). The CV should include information about your
    qualification, relevant training courses, Work experience, name and
    contact details of 3 relevant references.
All applications should be sent to clearly
indicating position name in the subject line.
Deadline: 5th April 2018
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