Administration Officer International NGO Jobs – Mercy Corps

Job Title:     Administration Officer
Organization: Mercy Corps
Duty Station:  Uganda
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
Job Summary: The
Administration Officer will support all office administration in Amudat Office.
The Administration Officer will be responsible for the smooth running of all
administration functions in support of the Apolou Program.
Key Duties and Responsibilities:
  • Actively facilitate the smooth flowing of
    routine, administrative work of the Mercy Corps office and program support
  • Enforce adherence to Mercy Corps
    administrative, HR and logistics procedures and staff policies by support
  • Handling and supporting with all field
    recruitment hire in Amudat
  • Managing the filing process of all HR
    information. Personnel Records Keeping.
  • Handling Staff orientation at the field
    and ensuring all new hires have the necessary workspace.
  • Responsible for the smooth running of the
    following office functions: receiving visitors and ensuring they are going
    to the right offices
  • Responsible for all travel and
    accommodation arrangements for Mercy Corps guests and staff in Amudat
  • Ensuring all photocopiers, printers,
    scanners, mail services, telephones etc are running within the office and
    any calls for repairs or maintenances needed are properly reported to the
    right department focal persons.
  • Oversees cleaners, gardeners that will
    maintain office premises are cleaned and general cleanliness is
  • Oversee the smooth flow of routine,
    administrative work in Amudat office is in compliance with mercy corps
    field administration manual and national staff policy handbook.
  • Responsible for maintaining an accurate
    inventory of office supplies to include stationery, consumables and
  • Conduct him/herself both professionally
    and personally in such a manner as to bring credit to mercy corps and not
    to jeopardize its humanitarian mission.
  • Ensure compliance with security procedures
    and policies as determined by Mercy Corps Country Program.
  • Proactively ensure that team members
    operate in a secure environment and are aware of policies.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Mercy Corps Administration
    Officer job placement should hold a Bachelor’s Degree in Business
    Administration/ Public, Social Work, Education, or other related field.
  • Three years’ experience with office administration;
    computer skills are required, must be an independent thinker and have
    strong organizational skills;
  • Demonstrated excellence in administration,
    particularly in a multi-cultural environment, including staff training,
    motivation, and discipline
  • Excellent writing and communications
  • Keen attention to detail, ability to
    follow procedures, meet deadlines and work independently and cooperatively
    with team members.
  • Good negotiation, representation skills
    and the ability to work comfortably with an ethnically diverse staff.
  • Strong ability to innovatively solve
  • Ability to communicate in English
  • The successful candidate will be capable
    of multi-tasking, rapid decision-making, have initiative, drive and a lot
    of energy, as well as high emotional intelligence, constructive mentoring
    skills and proven experience with capacity building.
  • S/he will be committed to long-term
    program sustainability and the delivery of high-impact activities at the
    community level.
  • Successful Mercy Corps team members have a
    strong commitment to teamwork and accountability, thrive in evolving and
    challenging environments, and make effective written and verbal
    communication a priority.
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to:
Deadline:  15th March 2018
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