Finance and Administration Manager Non-profit Careers – Link Community Development International

Organisation: Link
Community Development International
Duty Station: Kampala,
Reports to: Programme
About US:
Link Community Development
International is a family of not-for-profit organization working together to
transform education for children and communities across impoverished rural
areas of Ethiopia, Ghana, Malawi, Rwanda and Uganda. Since our foundation in
1995 we have worked in 3,000 schools and improved the lives of over two million
children through unique and effective school improvement models. We guide
governments and educators to adopt low-cost solutions to improve learning and
support for children, with a focus on literacy, numeracy and inclusion for the
most marginalised children. Through a partnership delivery model which embeds
piloting and learning within local systems, we influence changes to policy,
practice and accountability on a national scale, and our interventions are
regularly adapted and replicated by governments and NGOs in new countries and
contexts. Link Community Development International (Link), based in Edinburgh,
Scotland supports all project, M&E, fundraising, finance and governance
activities in our five sub-Saharan partner countries.
Job Summary: The Finance
and Administration Manager ) is a member of the Link Uganda Senior Management
Team. S/he is responsible for management of the overall financial and
administrative functions of Link Uganda. The FAM is expected to generate all
required financial and administrative reports in an accurate and timely manner
for approval by the Programme Director. S/he also supervises and manages the
finance and admin department in support of achievement of Link Uganda’s goals.
Key Duties and Responsibilities:
  • Prepare/review staff monthly payroll sheet and
    submit to the Programme Director for approval
  • Supervise and review the monthly preparation
    and reporting of bank and petty cash reconciliations
  • Supervise the accurate posting of transactions
    to the QuickBooks accounting system on a weekly basis
  • Prepare the budget vs. actual report every
  • Oversee
    government income taxes are correctly deducted and paid on time
  • Ensure all payments follow the approved
    procedure – e.g. are supported by a payment request form and original
  • Ensure all purchases follow the approved procedure – e.g. initiated using the
    purchase request form and only made by the authorised person with prior
  • Oversee that proforma and bidding documents are
    in accordance with Link Uganda’s policies
  • Develop and maintain COA and financial
    management mechanisms and
    templates that facilitate accurate financial planning and reporting
  • Assist Programme staff and Director in budget
    formulation and development
  • Work closely with Programme Director and IPFM
    on financial reports and compliance (including for donors)
  • Ensure accurate and up-to-date transaction
    list, ledger and trial balance, fixed asset register, account
    reconciliations and year-end adjustments are completed and availed to
    auditors for examination
  • Ensure reconciled monthly stock balance report as part of stock inventory
  • Ensure that an accurate and up-to-date fixed
    asset register is maintained and monthly report is received
  • Monitor implementation of Finance Manual and
    Employees’ Handbook, suggest appropriate updates to the policy and/ or procedure documents and
    lead on periodic reviews
  • Ensure proper management of employment
    contracts; this includes renewal and/or termination of employment

Qualifications, Skills and Experience:  
  • The applicant must hold an undergraduate degree
    in Commerce/Accounts, Economics or Business Administration.
  • Three years’ experience working in a Finance related
    role in the public/private sector
  • Advanced skills in MS PowerPoint, Excel and Word
  • Excellent skills in commonly used accounting
    packages (e.g. Quick Books)
  • Financial data analysis skills
  • Initiative and enthusiasm
  • Excellent written and spoken English
  • Strong interpersonal and management skills
  • High level of professional and ethical conduct
How to Apply:
All suitably qualified
candidates should send an application
 and equal
opportunities monitoring form
 to with the subject line “Finance & Admin Manager Application.”
Deadline: 9th February 2018

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