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Finance and Administration Manager Non-profit Careers - Link Community Development International

Organisation: Link Community Development International
Duty Station: Kampala, Uganda
Reports to: Programme Director

About US:
Link Community Development International is a family of not-for-profit organization working together to transform education for children and communities across impoverished rural areas of Ethiopia, Ghana, Malawi, Rwanda and Uganda. Since our foundation in 1995 we have worked in 3,000 schools and improved the lives of over two million children through unique and effective school improvement models. We guide governments and educators to adopt low-cost solutions to improve learning and support for children, with a focus on literacy, numeracy and inclusion for the most marginalised children. Through a partnership delivery model which embeds piloting and learning within local systems, we influence changes to policy, practice and accountability on a national scale, and our interventions are regularly adapted and replicated by governments and NGOs in new countries and contexts. Link Community Development International (Link), based in Edinburgh, Scotland supports all project, M&E, fundraising, finance and governance activities in our five sub-Saharan partner countries.

Job Summary: The Finance and Administration Manager ) is a member of the Link Uganda Senior Management Team. S/he is responsible for management of the overall financial and administrative functions of Link Uganda. The FAM is expected to generate all required financial and administrative reports in an accurate and timely manner for approval by the Programme Director. S/he also supervises and manages the finance and admin department in support of achievement of Link Uganda’s goals.

Key Duties and Responsibilities:
  • Prepare/review staff monthly payroll sheet and submit to the Programme Director for approval
  • Supervise and review the monthly preparation and reporting of bank and petty cash reconciliations
  • Supervise the accurate posting of transactions to the QuickBooks accounting system on a weekly basis
  • Prepare the budget vs. actual report every month
  • Oversee government income taxes are correctly deducted and paid on time
  • Ensure all payments follow the approved procedure – e.g. are supported by a payment request form and original invoices/approval-mails
  • Ensure all purchases follow the approved procedure – e.g. initiated using the purchase request form and only made by the authorised person with prior approval
  • Oversee that proforma and bidding documents are in accordance with Link Uganda’s policies
  • Develop and maintain COA and financial management mechanisms and templates that facilitate accurate financial planning and reporting
  • Assist Programme staff and Director in budget formulation and development
  • Work closely with Programme Director and IPFM on financial reports and compliance (including for donors)
  • Ensure accurate and up-to-date transaction list, ledger and trial balance, fixed asset register, account reconciliations and year-end adjustments are completed and availed to auditors for examination
  • Ensure reconciled monthly stock balance report as part of stock inventory management
  • Ensure that an accurate and up-to-date fixed asset register is maintained and monthly report is received
  • Monitor implementation of Finance Manual and Employees’ Handbook, suggest appropriate updates to the policy and/ or procedure documents and lead on periodic reviews
  • Ensure proper management of employment contracts; this includes renewal and/or termination of employment contracts


Qualifications, Skills and Experience:  
  • The applicant must hold an undergraduate degree in Commerce/Accounts, Economics or Business Administration.
  • Three years’ experience working in a Finance related role in the public/private sector
  • Advanced skills in MS PowerPoint, Excel and Word
  • Excellent skills in commonly used accounting packages (e.g. Quick Books)
  • Financial data analysis skills
  • Initiative and enthusiasm
  • Excellent written and spoken English
  • Strong interpersonal and management skills
  • High level of professional and ethical conduct

How to Apply:
All suitably qualified candidates should send an application form and equal opportunities monitoring form to Cordelia@lcd.org.uk with the subject line “Finance & Admin Manager Application.”
           
Deadline: 9th February 2018


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