Finance & Administration Officer NGO Job Opportunities – Uganda Red Cross Society (URCS)

Job Title:         Finance
& Administration Officer  
Organisation: Uganda
Red Cross Society (URCS)
Duty Station: Kampala,
Reports to: Technically
to the Director Finance and administrative to the County Representative, The
Netherlands Red Cross Uganda
About US:
Uganda Red Cross Society (URCS)
is the leading national humanitarian organization in Uganda and a member of the
International Red Cross Red Crescent Movement. The ICRC is an International
humanitarian institution which has a mandate to protect victims of
international and armed conflicts i.e. the wounded, refugees, civilians,
prisoners and other non-combatants.
Job Summary: The Finance
& Administration Officer will be responsible for supporting the Netherlands
Red Cross Uganda Team in general administration and financial matters, e.g.
carrying out accounting and treasury tasks including preparation of financial
reports, maintenance of cash books and inventory lists as well as journalizing
transactions. She/He will further be involved in preparing and documenting
financial transactions and provide logistic support including procurement,
pro-forma collection and bid analysis.
Key Duties and Responsibilities:
Accounting Responsibilities – support to NLRC field office:
  • Ensure
    accurate accounting, authorizations and internal control procedures are
    met for all payments before cheques are issued and run weekly petty cash,
    cash bank balances for Country Representative approval. Organize monthly
    document expenditure vouchers and supporting documents chronologically and
    perform administration on the cash book both for cash transactions and
    bank transactions. Ensure bank statement balances /match cash book bank
  • Perform
    monthly cash count and bank reconciliation for all bank accounts (hard
    & local currencies) .
  • Closely
    monitors WAs reconciliation received from the delegates and advise
Project Reporting:
  • Review
    and check  the completeness and
    mathematical accuracy  of ongoing  projects implementation quarterly
    financial reports and supporting documents submitted  by URCS 
    Finance Department for The Netherlands RC Office.
  • Work
    closely with URCS Project Accounts Division.
  • Operate
    (compile and enter expenditure into) The Netherlands Red Cross Field
    Accounting Tool (WINPACCS).
  • Monitor
    budget vs expenditure analysis and advice Country Representative on issues
    for further discussions with URCS Financial Department;
Logistical Support: 
  • Provide
    logistical support such as follow up with URCS procurement on status of
    procurement. Undertake procurements for The Netherlands RC Office as per
    procurement procedures.
  • Maintain
    the list of suppliers, addresses, name of contact persons on major office
    equipment and supplies.
  • Expedite
    transport, check the accuracy of log-books: timely filled, signed and
    authorised by the relevant user. Prepare and update an inventory list
Treasury Responsibilities:
  • Maintains
    and administers petty cash and ensures payments are in accordance with the
    budget and comply to internal control and authorization procedure.
  • Ensure
    appropriate cash level/ liquidity is maintained and cash security and
    performs cash count on weekly basis with the Country Representative.
  • Prepare
    cash replenishment request with a breakdown of cash needs and with
    breakdown showing how the last cash withdrawal was spent;
Processing payments:
  • Prepare
    payments for approval by Country Representative, ensuring proper coding
    and allocation to the right project and required supporting documents.
  • Track
    payment dates and invoices for all suppliers, house lease contracts
    including utility bills and insure that payments are done without delays.
  • Maintain
    a schedule of payables. Clear NLRC staff working advances within set
    deadlines and according to The Netherlands RC rules and guidelines;
  • Assist
    Country representative in office administration, travel arrangements –
    visas, tickets/hotel bookings for the delegates and visitors;
  • Set-up
    and maintain accurate financial (invoices, receipts and cover documents)
    and administration (leasing agreements, HR, vehicle) filing system hard
    copies and electronic back-ups.

Qualifications, Skills and Experience:
  • The
    ideal candidate for the Uganda Red Cross Society (URCS) Finance &
    Administration Officer job opportunity should preferably hold a Bachelor’s
    degree in Finance, Accounting or relevant qualification in Accounting from
    a reputable institution;
  • Qualified
    or finalist of ACCA or CPA.
  • At
    least three years of solid work experience in accounting preferably
    working for International NGO or similar organization;
  • Profound
    work experience in the application of an accounting software;
  • Prior
    experience of software WINPACCs is an added advantage.
  • Essential
  • High
    Level of integrity;
  • Must
    be computer self-supportive and solid knowledge of EXCEL;
  • Good
    command of English language both written and spoken;
  • Good
    communication skills;
  • Willingness
    to travel to remote areas.
How to Apply:
All candidates who desire to
join the International Red Cross and Red Crescent Movement should send their
filled application forms, download
 and E-mail to: or mail via post to:
The Secretary General, Uganda Red Cross Society, Plot 551/555 Rubaga Road, P.O.
Box 494, Kampala, Uganda.
Deadline: 5th March 2018 by 5:00pm
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