No Experience Admin Jobs – Programme Support Assistant – World Vision International

Organisation: World
Vision International
Duty Station:  Uganda
Reports to: Programme
Manager
About US:
World Vision Uganda is a
Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Programme
Support Assistant will provide operational and logistical support to the
Programme Office
Key Duties and Responsibilities:
Logistics and Administration
Support:
  • Screening
    incoming telephone calls, mails, inquiries, and requests and handling them
    as appropriate, including relaying accurate and timely messages and
    answering of queries.
  • Maintain
    a database of assets.
  • Managing
    a filing system for record control of key documents.
  • Provide
    logistical support and back-up to in the planning of meetings and
    workshops.
  • Ensure
    adequate stocks of key office materials are in place at all times.
  • Maintaining
    supplies/logistics inventory and preparing requisitions for office
    supplies and equipments.
  • Related
    support including secretarial duties as required such as timely printing,
    photocopying and binding of documents..
  • Ensure
    that office is kept tidy and clean.
  • Support
    to staff
  • Providing
    information and guide staff on administrative processes, procedures and
    requirements.
  • Facilitate
    and support staff on logistical and administrative requirements such as
    travels, follow up on requisitions, etc on regular basis
  • Support
    staff on follow-up of internal communications and actions.
Planning and organizing
meetings:
  • Compile
    calendar/s of key events.
  • Support
    planning of the events and meetings.
  • Follow
    up on meeting invitations through emails and phones as is appropriate.
  • Planning
    for and managing logistics for regional meetings and other forums such as
    workshops and reflection/ learning events.
Guest logistics
  • Plan
    for guest logistics i.e. transport and accommodation
  • Schedule
    meetings, entry and exit briefs, etc.
  • Handle
    check in and out of guests from hotels.
  • Support
    guests’ general needs like shopping, church service.
Reporting:
  • Following
    up with all staff on submission of their monthly reports.
  • Draft
    regional monthly report for PM’s review and submission to ROM within the
    stipulated timelines.
  • Following
    up with responsible staff on status implementation of key action points
    and decisions from the meetings/fora.



Qualifications, Skills and Experience:
  • The
    ideal candidate for the World Vision Programme Support Assistant job
    opportunity should hold a Bachelor’s degree.
  • Be
    a committed Christian, able to stand above denominational diversities.
  • Must
    have knowledge in computer applications like MS Office and data base
    management
  • Extensive
    knowledge in logistical operations
  • Effective
    communication skills.
  • Excellent
    customer care and public relations.
  • Abilities
    in office administration and organization.
  • Strong
    interpersonal skills.
  • Very
    strong relational and communication skills.
  • Show
    commitment to World Vision mission and partnership values and sensitivity
    to its various expressions across cultures and denominations.
How to Apply:
All suitably qualified
candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow instructions on
How to Create Account and Profile at World Vision’s e-recruitment portal. 
Qualified female candidates are particularly encouraged to apply.
Deadline: 12th January 2018
For more of the latest jobs,
please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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